December 11, 2014 Board of Director Meeting Minutes

BOARD OF DIRECTORS
DECEMBER 11, 2014

CALL TO ORDER

President Jeff Glenn called the December 11, 2014 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Jim Whitfield and Lee Humrich. Tommy Skul and Kristen Larington were absent. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

ABSENCE EXCUSED

MOTION: Director Whitfield moved for the absence of Director Skul and Director Larington to be excused due to advance notice to the board. Director Humrich seconded. Motion passed unanimously.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

Mike Miles, Executive Director, asked the board to consider adding agenda item #2 under New Business to consider Resolution APRD2014-12 for Budgetary Transfers for Fiscal Year 2015 and to add agenda item #6 under New Business to consider a sponsorship for Jam Out Hunger.

MOTION: Director Whitfield moved to approve the addition of agenda item #2 under New Business to consider Resolution APRD2014-12 for Budgetary Transfers for Fiscal Year 2015 and to add agenda item #6 under New Business to consider a sponsorship for Jam Out Hunger and to approve the remainder of the Agenda as posted. Director Humrich seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF NOVEMBER 6, 2014
MOTION: Director Humrich moved for approval of the Minutes of November 6, 2014, as presented. Director Whitfield seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input

NEW BUSINESS

1. Introduction of Intern – Jessie Vincelet
Mr. Miles introduced Ms. Brandy Strauch, Apex Facility Assistant in charge of Youth and Special Events. Ms. Strauch stated that Jessie has worked here at the Apex for several years and will now do her internship here also. Ms. Strauch then introduced Jessie Vincelet. Ms. Vincelet addressed the board and stated that she has worked in Guest Services at the Apex Center for 5 years so she is very familiar with the district and staff. She is a Communications Major, with a Minor in Sociology, at University of Colorado Denver and will graduate in May. As part of her internship she will be helping with several special events at the Apex Center this winter and will be the co-coordinator for the 9 Health Fair. In response to questions from the board Ms. Vincelet stated she is focusing on a career in marketing. The board welcomed Jessie and wished her luck in her internship.

2. Consideration of Resolution APRD2014-12 for Budgetary Transfers Fiscal Year 2015
Mike Miles, Executive Director stated that this is a typical housekeeping measure that is done to adjust the budget numbers as we finalize the 2015 budget.

MOTION: Director Whitfield moved for approval of Resolution APRD2014-12 for Budgetary Transfers for Fiscal Year 2015 authorizing the transfer of $62,090 from the General Operating Fund to the Golf Fund to balance the Golf Fund’s 2015 appropriations. Director Humrich seconded. Motion passed unanimously.

3. Consideration of Resolution APRD2014-13 to Adopt 2014 Budget
Mr. Miles stated that this resolution will approve the 2015 budget and set the mill levies for Jefferson County and the City and County of Broomfield. Board discussion ensued.

MOTION: Director Whitfield moved for approval of Resolution APRD2014-13 to adopt the 2015 budget to a sum of $17,380,304; to certify setting the 2015 refund/abatement mill levy at 0.062 and setting the 2015 debt service mill levy at 1.675 mills for assessment of all taxable property within the area of the City and County of Broomfield encompassed by the district; to certify setting the 2015 operating mill levy at 3.642 mills, with 0.061 mills for refund/abatement purposes, and setting the 2015 debt service mill levy at 1.675 mills for assessment of all taxable property within the area of Jefferson County encompassed by the district; to adopt appropriate sums of money to a sum of $17,380,304. Director Humrich seconded. Motion passed unanimously.

4. Consideration of Resolution APRD2014-14 Designating a Liaison Officer to Facilitate Disaster Prevention, Preparedness, Response, and Recovery

Mr. Miles explained that pursuant to Section 24-33.5-708(6), C.R.S., all political subdivisions of the state, including special districts must designate an elected official to act as liaison officer to facilitate the cooperation and protection of that political subdivision in the work of disaster prevention, preparedness, response and recovery. This resolution will designate President Glenn as that liaison. Discussion ensued.
MOTION: Director Humrich moved for approval of Resolution APRD2014-14 Designating President Glenn as Liaison Officer to Facilitate Disaster Prevention, Preparedness, Response, and Recovery. Director Whitfield seconded. Motion passed unanimously.

5. Arvada Chamber 2015 Annual Sponsor Packages
Mr. Miles stated that the Arvada Chamber of Commerce has several levels of sponsorship packages that will cover several events throughout the year. Last year the board sponsored the Chamber at the $3,000 Platinum level but actually spent close to $4,000 including Chamber breakfasts, luncheons and membership dues. The Chamber’s new sponsor packages incorporate breakfasts, luncheons and membership dues. Board discussion ensued.
MOTION: Director Whitfield moved for approval of the $4,000 Silver Arvada Chamber of Commerce Sponsor package for 2015. Director Humrich seconded. Motion passed unanimously.

6. Cancel 1/1/15 Board Meeting
Mr. Miles recommended that the board cancel the January 1, 2015 board meeting since it is a holiday.

MOTION: Director Whitfield moved for cancellation of the January 1, 2015 board meeting. Director Humrich seconded. Motion passed unanimously.

7. Consideration of Jam Out Hunger Sponsorship

Mr. Miles stated that he was contacted by City Council Member, Bob Fifer, about sponsoring the second annual Jam Out Hunger fundraising event for the Arvada Community Food Bank. This event combines the annual area High School Battle of the Bands competition with the ever growing demands for the food bank. This event will provide a multi faceted opportunity to promote hunger awareness, and a showcase for the musical and artistic talent of our community’s youth within the local High Schools. Board discussion ensued.

MOTION: Director Humrich moved to sponsor Jam Out Hunger at the $500 level. Director Whitfield seconded. Motion passed unanimously.

EXECUTIVE DIRECTOR REPORT
No report.

BOARD MEMBER REPORTS
No reports.

ADJOURNMENT
MOTION: Director Humrich moved that the meeting be adjourned. Director Whitfield seconded. Motion passed unanimously.

President Glenn adjourned the meeting at 6:48 p.m.

Respectfully submitted,

Luann Levine, Recording Secretary

ATTEST:

Lee Humrich, Secretary/Treasurer