January 15, 2015 Board of Director Meeting Minutes
BOARD OF DIRECTORS
JANUARY 15, 2015
CALL TO ORDER
President Jeff Glenn called the January 15, 2015 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Jim Whitfield, Lee Humrich, Tommy Skul and Kristen Larington. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
MOTION: Director Whitfield moved for the approval of the Agenda as posted. Director Skul seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF DECEMBER 11, 2014
MOTION: Director Larington moved for approval of the Minutes of December 11, 2014, as presented. Director Whitfield seconded. Motion passed unanimously.
1. Consideration of Resolution APRD2015-01 for Designating Location to Post 24 Hour (Agenda) Notice
MOTION: Director Whitfield moved for the approval of Resolution APRD2015 01, 24-Hour Agenda Notice Posting, designating the Apex Center at 13150 W. 72nd Avenue, Arvada, as the official location for posting 24-hour Agenda Notices. Director Skul seconded. Motion passed unanimously.
2. Consideration of Resolution APRD2015-02 for Posting Locations of Notice of Board Meetings
MOTION: Director Larington moved for the approval of Resolution APRD2015 02, setting forth the Posting Locations of Notices of Board Meetings to be the Jefferson County Clerk and Recorder’s Office, Indian Tree Golf Course, Apex Community Recreation Center, and Apex Center. Director Humrich seconded. Motion passed unanimously.
3. Consideration of Resolution APRD2015-03 to Set Day of Month, Time and Location of 2015 Regular Board Meetings
MOTION: Director Skul moved for the approval of Resolution APRD2015 03 setting the days, time and location of the 2015 regular board meetings to be the first and third Thursday of each month at 6:30 p.m., at the Apex Center. Director Larington seconded. Motion passed unanimously.
4. Pickleball Court Lighting Project
Mr. Miles stated that lights were installed with the first 8 pickleball courts that were constructed at the Simms Street Center. But lights were not included in the grant request that was approved for the second set of 8 courts. Mr. Miles added that the infrastructure and conduit has been put in place for the second set of 8 courts so the lighting can be added in the future if the demand is there. Mr. Miles stated that monitoring of the light use on the first 8 courts started last fall and will continue to be monitored through the spring, summer and into next fall to determine the need for lighting on additional courts. After monitoring for a short period staff noted that there has been a pretty steady use of the lighted courts but no one was seen waiting to use them. In response to questions from the board Mr. Miles stated that it would cost about $90,000 to install lights on the second set of courts. Funds and staff are not available right now for the project. Mr. Miles added that he would like to continue to monitor the courts to see if there are people waiting to play under the lights to determine the need for the lights. We need to prioritize district projects and right now there are more costly projects in the District that need immediate attention. Staff recommendation is that there may be a need in the future but more data should be taken before a decision is made. Ken Marquardt from the local pickleball group asked to speak to the board. Mr. Marquardt thanked the board and Mr. Miles for everything they have done for pickleball at Apex. Mr. Marquardt stated that he has two goals; to make pickleball available to everyone and to make Apex the best place in the world to play pickleball. He stated that he has 2,250 people that play indoor and outdoor pickleball, including local, regional and national tournaments. Mr. Marquardt added that he is waiting for approval that the 2016 Rocky Mountain Senior Games will be hosted at the Simms Street Center courts. He then added that in his opinion more lighted courts are needed now. He stated that he has letters from two different people requesting lights now and church groups use the courts and have said that they need the lights. In response to questions from the board Mr. Marquardt stated that he will help raise money for the lights by hosting pickleball tournaments. Board discussion ensued. The board thanked Mr. Marquardt for all his hard work and commitment to the sport of pickleball.
5. Wounded Warrior Project Development
Mr. Miles stated that a pickleball tournament is being planned over Labor Day Weekend to benefit wounded veterans. The event entry fee will be a contributor; however, we are looking for the big contributions from sponsors. Mr. Miles stated that there are several organizations that work with wounded vets; Wounded Warrior, National Trust for Wounded Warriors, Folds of Honor for wounded vets and we hope to determine by the end of January which organization would be the best to work with. Mr. Miles added that so far we have Hal Moore with 93.7 The Rock who will assist with media and David Bell with Stifel, Nicolaus as a sponsor. We have meetings next week with key people that have contacts to help determine which organization to work with and which way to take this to make it as big as possible. Board discussion ensued and commented that they would like to see the funds raised kept here in Colorado.
EXECUTIVE DIRECTOR REPORT
a) New Finance Director – Kristin Donald starts next week.
b) Simms Street Center project – We had hoped to start work this last fall but delays in construction documents and county permits has held us up. We are also in the process of completing the annexation process and finding that there are issues with the City and County building codes on how to proceed with the electrical, sprinkler systems and firewalls. These issues have to be worked out before we can proceed.
c) Meyers Pool – Engineers are doing additional testing but things look very solid.
d) January 29 Public Input Meeting – There will be a presentation on master plan proposed projects and staff identified projects. This will be followed by table discussions with board members acting as moderators to obtain input from the community regarding proposed projects as well as any new project options offered by the meeting participants.
e) MLK Hockey Tournament – This weekend, it will be busy.
BOARD MEMBER REPORTS
Director Skul reported that he will attend the Chamber Breakfast tomorrow and will attend the Chamber Dinner next week.
Director Humrich proposed that the board have a study session prior to a board meeting once a month. Board consensus was to schedule a study session prior to the board meeting on February 19.
Director Larington reported that the Foundation Sweetheart Auction is February 27 and she has tickets. There are a couple openings on the Foundation board.
Director Whitfield reported that AVA will have brochures at their next meeting for the Golf Marathon.
President Glenn reported that there was no coordinating committee meeting this month. The Joint Work Session with City Council was fruitful and will be very helpful going forward.
MOTION: Director Humrich moved that the meeting be adjourned. Director Larington seconded. Motion passed unanimously.
President Glenn adjourned the meeting at 7:38 p.m.
Luann Levine, Recording Secretary
Lee Humrich, Secretary/Treasurer