February 5, 2015 Board of Director Meeting Minutes
BOARD OF DIRECTORS
FEBRUARY 5, 2015
CALL TO ORDER
President Jeff Glenn called the February 5, 2015 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Jim Whitfield, Lee Humrich, Tommy Skul and Kristen Larington. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
MOTION: Director Skul moved for the approval of the Agenda as posted. Director Whitfield seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF JANUARY 15, 2015
MOTION: Director Humrich moved for approval of the Minutes of January 15, 2015, as presented. Director Skul seconded. Motion passed unanimously.
PUBLIC INPUT – There was no public input
1. Introduction of Kristin Donald, Finance Manager
Mr. Miles introduced Ms. Kristin Donald, the District’s new Finance Manager. The board was happy to meet Ms. Donald and welcomed her to the district.
2. FACT (Fair and Accurate Credit Transactions) Report
Mike Miles, Executive Director, stated that the Fair and Accurate Credit Transactions Act was implemented by congress a couple of years ago and creates policy for managing personal financial information. The district has a policy in place to adhere to the FACT Act and staff has submitted a report as to the guidelines the district follows to comply with this mandate. Mr. Miles added that the district is meeting all the regulations of this act and staff is very careful with financial data and has not had any issues or compromises.
3. January 29, 2015 Public Input Meeting Review
Mr. Miles stated that the board has received a brief summary of what transpired at the January 29 Public Input Meeting. He added that it was a good first round and he did not see anything unusual in the results. Mr. Miles noted that the renovations of the Indian Tree maintenance building and the Simms Street Center did receive some support from the attendees. The next Public Input Meeting is February 26, 6:30 and the Apex Field House and will be a very similar presentation. The Board commented that the format of the meeting worked well but suggested more explanation of East Side Center location options. Mr. Miles then stated that this is very early on in the process and the priority and importance of each project is what we are trying to identify, then we can narrow the focus on each project. A community member attending the board meeting commented that more emphasis should be placed on the bond process to educate the community. Board discussion ensued. The board commented that they feel the meetings are off to a good start and they are looking forward to the next two meetings.
1. Pickleball Benefit Tournament Event Update
Mr. Miles stated that this Pickleball Tournament is an effort proposed to benefit our wounded veterans in the region. The planning process, so far, has narrowed the scope down to 2 possible agencies that would receive the funds raised by the event; Wounded Warrior Project and Rocky Mountain Human Services, which offers several programs to assist active military and veterans with a variety of services. One of RMHS services, called Operation TBI Freedom, works with local wounded veterans with traumatic brain injuries. Mr. Miles stated that he met with representatives from RMHS last week and will meet with them again next week. RMHS does several benefit events a year, will have staff available to work with us on how best to proceed with this event, and has the knowledge and expertise to assist us with our event. Mr. Miles added that the event is planned for Labor Day weekend of this year and several sponsorships have already been secured. The Apex Foundation has approved a sponsorship of $5,000 to help cover operating expenses. We should know by the end of February if both RMHS and Wounded Warrior Project are on board as recipients of the funds raised at this event. Board discussion ensued.
EXECUTIVE DIRECTOR REPORT
a) Indian Tree Clubhouse – Repairs for a collapsed water line have been completed. The interior areas that had to be removed or cut through are now being repaired.
b) Apex Foundation meeting – The 2015 project options totaling $63,000 were approved. The list consists of 12 new paddleboards for Meyers pool, Concert in the Park sponsorship, replacement tables at the Community Center, dugout covers and concrete flooring at Youth Memorial and Long Lake, outdoor awning at Simms Street Center to cover kilns, new kiln for pottery program, sponsorship for pickleball event and $10,000 for Community Heroes Park.
BOARD MEMBER REPORTS
Director Skul reported that the Arvada Chamber dinner was very nice and the district received the “Behind the Scenes” Business of the Year award.
Director Humrich also commented that the Arvada Chamber Dinner was great.
Director Larington reported that the Apex Foundation approved projects at their meeting. February 27 is the annual Sweetheart Silent Auction at Indian Tree Clubhouse.
Director Whitfield reported that he attended the Metro North Chamber Gala. He also reported on 2 bills that will be voted on, in regards to urban renewal. On February 27 he will be reappointed to a seat on the SDA board.
President Glenn thanked the board for a great job at the public input meeting. The meeting with Tom Clark, Executive Vice President of Denver Metro Chamber, was outstanding.
MOTION: Director Skul moved that the meeting be adjourned. Director Humrich seconded. Motion passed unanimously.
President Glenn adjourned the meeting at 7:05 p.m.
Luann Levine, Recording Secretary
Lee Humrich, Secretary/Treasurer