March 19, 2015 Board of Director Meeting Minutes

BOARD OF DIRECTORS
MARCH 19, 2015

CALL TO ORDER

President Glenn called the March 19, 2015 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Lee Humrich, Tommy Skul and Kristen Larington. Director Whitfield was absent. Apex participating staff members were Mike Miles, Executive Director, and Cindy Midyett, Recording Secretary.

ABSENCE EXCUSED

MOTION: Director Humrich moved for the absence of Director Whitfield to be excused due to advance notice to the board. Director Larington seconded. Motion passed unanimously.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Humrich moved for the approval of the Agenda as posted. Director Skul seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF FEBRUARY 19, 2015
MOTION: Director Skul moved for approval of the Minutes of February 19, 2015, as presented. Director Humrich seconded. Motion passed unanimously.

PUBLIC INPUT –

John Kiljan – Mr. Kiljan addressed the board and stated that Citizens for a Livable Ralston Community will be promoting the next Public Input Meeting in their newsletter. In response to Mr. Kiljan’s questions about the community’s response at the meetings Mike Miles, Executive Director, replied that the board will review the input gathered from these meetings with City Council sometime in May.

Tom Carney – Mr. Carney addressed the board and thanked Mr. Miles and the Apex Foundation for their support. He stated that the pickleball group has grown to 2400 and is still growing. Apex is the place to learn the game and enjoy all year long. He then added that it is critical to get the lights up for the remaining courts before the housing development is completed and in time for the Labor Day Tournament.

Michael Leeper – Mr. Leeper addressed the board and introduced himself as the President of the 926 Club. He stated that the outdoor pickleball courts are very important to their group and are becoming more and more popular not only with the retired population but people of all ages, 9-90, families, and the working people, making the need to install lights on the remaining courts very important. Mr. Leeper added that speaking as a realtor the lights need to be installed before the houses go up and the cost will only increase later on.

The board thanked Mr. Kiljan, Mr. Carney and Mr. Leeper for their input.

NEW BUSINESS

1. Consideration of Staff Fitness Challenge Funding Request

Mr. Miles stated that the board has supported the annual Employee Fitness Challenge for the past 3 years. This has been a successful program every year motivating employees to lose weight and stay fit which contributes to lower health insurance costs. Staff is requesting $1200 from the board for prizes.
MOTION: Director Humrich moved for approval of $1200 for the Staff Fitness Challenge. Director Skul seconded. Motion passed unanimously.

2. Consideration of District Reserved Fund Project Options

Mr. Miles stated that limited funds in the District’s Unassigned Reserved Fund account could be used for some of the projects that have been identified as possible bond renewal election projects. He added that completing the installation of the pickleball lights and the renovations at the Simms Street Center would still leave adequate emergency dollars in the Unassigned Reserved Fund account. Board discussion ensued.
MOTION: Director Humrich moved for the approval of designating funds from the District’s Unassigned Reserved Fund account for the specific purpose of; installation of lights at the Simms Street Pickleball Court Complex and completion of the Simms Street Center renovation. Director Skul seconded. Motion passed unanimously.

OLD BUSINESS

1. Pickleball for Heroes Tournament Update

Mr. Miles stated that the planning of the Pickleball for Heroes Tournament is moving along well. The purpose of this tournament is to get national recognition for the program and facility and to generate fundraising to support wounded veterans through Rocky Mountain Human Services’ Traumatic Brain Injury Program, Operation TBI Freedom.

EXECUTIVE DIRECTOR REPORT

The Edge Soccer Club has approached the District about extending the Long Lake Ranch turf field use agreement for priority use that expires in 4 years for another 10 years. Board discussion ensued.

300 of 600 plants have been planted in the Crevice Garden at the Simms Street Center Pickleball Complex. The remaining 300 plants will be planted in April. Volunteers are doing the planting and will help with the upkeep of the garden.

The donated sculpture of an eagle in flight has been installed at the Simms Street Center Pickleball Complex.

BOARD MEMBER REPORTS

Director Skul reported that he attended the Arvada Chamber luncheon last Wednesday.

Director Humrich reported that he will be out of town and will miss the final Public Input Meeting.

Director Larington reported that the Apex Foundation still has 2 openings. The Foundation feels that the Sweetheart Auction was not as strong as last year. It is still a great event but may have run its course. The Foundation is now getting ready for their Annual Car Show on Father’s Day.

President Glenn reported that the Coordinating Committee met and one discussion item was about the future of Meyers Pool. Also, the City has identified a possible site at Fitzmorris Park for a community pool, a small HOA type pool.

ADJOURNMENT
MOTION: Director Humrich moved that the meeting be adjourned. Director Larington seconded. Motion passed unanimously.

President Glenn adjourned the meeting at 7:30 p.m.

Respectfully submitted,

Cindy Midyett, Recording Secretary

ATTEST:

Lee Humrich, Secretary/Treasurer