May 7, 2015 Board of Director Meeting Minutes

Board of Directors Wide

MAY 7, 2015


Director Whitfield called the May 7, 2015 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jim Whitfield, Lee Humrich, Tommy Skul, and Kristen Larington. Jeff Glenn was absent. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.


MOTION: Director Humrich moved for the absence of President Glenn to be excused due to advance notice to the board. Director Larington seconded. Motion passed unanimously.


MOTION: Director Skul moved for the approval of the Agenda as posted. Director Larington seconded. Motion passed unanimously.

MOTION: Director Skul moved for approval of the Minutes of March 19, 2015, as presented. Director Humrich seconded. Motion passed unanimously.


My name is Gary Scofield, I live at 11267 W. 74th Avenue and I am a resident of the Apex Park and Recreation District.
I’m using my public comment time here tonight as a result of the District’s desire to gather public input on elements of the district’s community recreation master plan and my extensive studies for a new Master Plan creation for Parks, Trails and Open Space as I’m a member on the Arvada Park Advisory Committee.
Just like many of you on the Apex Board I was impressed with the turn out and enthusiastic responses at the Community Recreation Center meeting on Thursday, March 26. If you didn’t notice, the parking at the Center that evening was at more than capacity. Many of the community members involved in this meeting I had also met previously at the Arvada “Homestead Park” meeting at the Apex Secrest Center Feb. 24th. The reason I point these 2 facts out now is that these citizens live within a few blocks of the Apex Community Recreation Center on Wadsworth and still drove to the session. This is why I would like to call your attention to the issue that most of our constituents use motorized transportation to go to and from all of both Apex and Arvada Recreation facilities and events. Even though we are promoting recreation, physical activities, and a new healthier life style.
While the City of Arvada highly believes in Multi-modal transportation corridors (the current best supported methodology to this issue) the majority of our community’s citizens aren’t actively using these ultra expensive combination transportation systems. While many studies show the main reason citizens don’t actively transport themselves is “safety concerns”. Many of today’s transportation engineers and designers and city employees are very reluctant to believe that safety causes this lack of use and push for multi-million dollar solutions such as the City Council has presently endorsed for the future of Ralston Road corridor west of Wadsworth.
While the members of this board may not see where I am going with this, it is that if we all don’t start connecting neighborhoods by developing “People Only or Active Transit Corridors” to give people a safe alternative to driving to all our recreation venues we must continue to develop more and more parking facilities and give up hope for an active and healthy community that involves the majority of our population. It also means that we must direct money away from our main purposes and what you are trying to create with infrastructure for this district.
All I ask for tonight is your concern, interest and possible participation in changing the direction of transportation in our community for the betterment of the District. Hopefully to one that recognizes the need for the separation of people from traffic to help them move themselves from our homes to Apex facilities actively. To also realize that the State’s most heavily traveled thoroughfares like Wadsworth Blvd. are major barriers to pedestrians and bicycling unlike the City of Arvada does in its planning. Or even to see that a recreation center like Secrest that “doesn’t have a lot of parking, no transit and considered as an un-viable space for future development” because it is “not accessible” may need more of our planning time to see to it that our communities get the facilities they do deserve within their neighborhoods, not count on people only driving to recreation centers for use.

The board thanked Mr. Scofield for attending tonight’s meeting and addressing the board..


1. Consideration of Intergovernmental Agreements with City of Arvada

Mr. Miles, Executive Director, stated that this agenda item will need to be tabled for a future board meeting because the agreements have not been finalized as expected.

2. Consideration of Resolution APRD2015-05 Budgetary Transfers and Appropriations

Mr. Miles stated that this is a routine appropriation to finalize the 2014 Budget.

MOTION: Director Larington moved for approval of Resolution APRD2015-05 for Budgetary Appropriations for Fiscal Year 2014 authorizing additional appropriations of $5,000 for the 2014 Capital Fund Budget for a total budget of $1,528,903. Director Humrich seconded. Motion passed unanimously.

3. Board Work Plan – Upcoming Dates

Mr. Miles reviewed the following list which contains information about upcoming board meeting dates and some possible agenda items for those respective dates.

May 21 – 5:30 board study session regarding master plan project elements and associated information, followed by regular board meeting at 6:30

June 4 – regular board meeting at 6:30 to include 2016 District rental and admission fee proposals from staff

June 18 – regular board meeting at 6:30 to include public input on fee proposals, approval of 2016 fees

July 2 – regular board meeting cancelled

July 16 – regular board meeting at 6:30, possible review of identified project cost estimates

Aug 6 – regular board meeting at 6:30

Aug 20 – regular board meeting at 6:30, probably at Indian Tree due to Apex Center shutdown

Sept 3 – regular board meeting at 6:30, board review of election options for proposed projects and dates

Sept 17 – regular board meeting at 6:30, board decision for election projects and dates


1. Pickleball For Heroes Tournament Update

Mr. Miles stated that we are moving along with a good steering committee. We have our first two sponsors along with a couple registrations. On May 20 we will meet with 10-12 past and current military generals to discuss support for this event.

2. Apex Simms Street Center Status

Mr. Miles stated that the RFP’s are ready for the phase 3. Annexing and zoning is being resolved. Besides dealing with some irrigation issues, everything is on track. We will continue under county codes until the final annexation.


The refinance with Stifel, Nicolaus is underway and will be completed by the end of June saving the District between $110,000-$130,000.

The District received a letter from a law firm demanding a settlement concerning an injury to an Arvada Hockey goal keeper that occurred in 2013. The team was practicing shooting drills at the Apex Center when the Arvada Hockey coach shot at the goalie hitting him in the throat causing significant damage. We have forwarded the letter to our insurance agency to handle.


Director Larington reported that she attended the Apex Foundation meeting and they are planning for the Annual Father’s Day Car Show. They are trying to create more space to accommodate more cars, vendors, etc. but everything is going great. They discussed the Sweetheart Auction and decided they might benefit from a live auctioneer so are looking into that. There are still two positions open on the Apex Foundation.

Director Skul attended State of the City, lots of great news, Gold line, financial stability, great report by mayor Williams. This Friday is State of the County and I will attend. I have been asked to be a judge at the Sand in the City on behalf of the District. Everything with the Arvada Chamber is going great.

Director Humrich commented on the letter the board received commending staff. He felt it was very noteworthy.

Director Whitfield reminded the board that next Tuesday is the Joint Work Session with the City. In late May the Coordinating Committee will tour the Veteran’s Memorial Aquatic Center in Thornton in preparation for replacing Meyers pool. House Bill 1348 passed both House and Senate which will give us one seat for Special Districts on Urban Renewal. Director Whitfield reported that he attended the clock dedication for Justin Vicory.

MOTION: Director Humrich moved that the meeting be adjourned. Director Larington seconded. Motion passed unanimously.

Director Whitfield adjourned the meeting at 7:05 p.m.

Respectfully submitted,

Luann Levine, Recording Secretary


Lee Humrich, Secretary/Treasurer