May 21, 2015 Board of Director Meeting Minutes

BOARD OF DIRECTORS
MAY 21, 2015

CALL TO ORDER

President Glenn called the May 21, 2015 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Jim Whitfield, Lee Humrich, Tommy Skul, and Kristen Larington. Apex participating staff members were Mike Miles, Executive Director, and Cindy Midyett, Recording Secretary.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Whitfield moved for the approval of the Agenda as posted. Director Skul seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF MAY 7, 2015
MOTION: Director Humrich moved for approval of the Minutes of May 7, 2015, as presented. Director Larington seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input.

NEW BUSINESS

1. Consideration of Intergovernmental Agreements with City of Arvada

Mike Miles, Executive Director, stated that the City and the District has maintenance agreements for the park maintenance and facility landscaping services, athletic fields programming and maintenance, and Ralston Central Park maintenance which need to be renewed at this time.

MOTION: Director Humrich moved to approve the Intergovernmental Park Maintenance and Facility Landscaping Services with the City of Arvada. Director Larington seconded. Motion passed unanimously.

MOTION: Director Skul moved to approve the Intergovernmental Agreement for Athletic Field Programming and Maintenance with the City of Arvada. Director Whitfield seconded. Motion passed unanimously.

MOTION: Director Larington moved to approve the Intergovernmental Agreement for Maintenance of the Ralston Central Park with the City of Arvada. Director Skul seconded. Motion passed unanimously.

2. Long Lake Ranch Synthetic Turf Field Agreement Discussion

Mr. Miles stated that there has been previous discussion about extending the current field use agreement for the all conditions turf fields at Long Lake Ranch between the District, the City and the Edge Real/Arvada Soccer Club. The Edge Real/Arvada Soccer Club and the City are asking the Board to consider extending the current agreement, which expires in 2019, another 10 years to 2029. The Club has put money into the Long Lake Ranch project and is willing to keep helping with the upkeep and maintenance of the turf fields. After discussion, the Board agreed unanimously to proceed with the consideration of extending the agreement and asked that the City draft the necessary documents.

3. Consideration of Resolution APRD2015-06 for Refunding of Bonds

Mr. Miles stated that with the refunding of the current Bonds, the District will save approximately $135,000.
MOTION: Director Humrich moved for approval of Resolution APRD2015-06 for Refunding of the District’s General Obligation Refunding Bonds, Series 2015 Bonds. Director Skul seconded. Motion passed unanimously.

4. Consideration of Community Food Bank Fundraiser Sponsorship

Mr. Miles stated that the Arvada Food Bank is requesting sponsorship support for their Top Hats & Ball Caps Fundraising Event. The board supported this event last year at the $1,000 Bonnet Silver Level. Board discussion ensued.

MOTION: Director Whitfield moved for approval of $1,000 Bonnet Silver Level Sponsorship for the Arvada Community Food Bank Top Hats and Ball Caps fundraising event. Director Larington seconded. Motion passed unanimously.

EXECUTIVE DIRECTOR REPORT

Mr. Miles stated that the planned Memorial Day opening of the outdoor pools will not happen. Due to the recent weather, the maintenance crews have not been able to clean and get the pools ready. The splash pad is ready and will be open for the weekend.

Mr. Miles had a meeting with two promoters from the 2016 USA Open Pickleball Championships which will be a good connection for our pickelball courts and events.

BOARD MEMBER REPORTS

Director Larington reported that the Apex Foundation talked about the Father’s Day Car show and they seem to be ready for the event. They are still in need of two members.

Director Whitfield attended the SDA Colorado Water Forum. There were several good speakers speaking about the water shortfall Colorado will see by 2050. HB 1348 will be signed into law by the Governor, which will be good for special districts, school districts and county governments.

Director Skul attended the Chamber’s Third Friday Breakfast. According to the State of the County report, things are good. The Business After Hours event was last night and the Business of the Year was recognized by the Chamber.

Director Humrich reported that his wife’s cousin, who is a director of recreation in Milwaukee, was in town and they visited many of the District’s facilities. She was very impressed with the Field House.

Director Glenn reported that the joint work session with the City went very well and he is looking forward to moving forward with the plans.

ADJOURNMENT
MOTION: Director Humrich moved that the meeting be adjourned. Director Larington seconded. Motion passed unanimously.

President Glenn adjourned the meeting at 7:07 p.m.

Respectfully submitted,

Cindy Midyett, Recording Secretary

ATTEST:

Lee Humrich, Secretary/Treasurer