July 16, 2015 Board of Director Meeting Minutes

Board of Directors Wide

JULY 16, 2015

President Glenn called the July 16, 2015 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Jim Whitfield, Lee Humrich, Tommy Skul and Kristen Larington. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.


MOTION: Director Whitfield moved for the approval of the Agenda as posted. Director Larington seconded. Motion passed unanimously.


MOTION: Director Humrich moved for approval of the Minutes of June 18, 2015, as presented. Director Skul seconded. Motion passed unanimously.

Mr. Butch Augustine addressed the board and stated that he wanted to share an experience that he had with one of Apex’s dedicated employees. Mr. Augustine explained that he is a volunteer bus driver for the Community Recreation Center’s excursions. On Monday, July 13, 2015 he was driving the District’s bus with a group headed to a museum in Cheyenne, Wyoming. When they reached the museum the bus died. Mr. Augustine called Danny Machuga who is the Fleet Manager for the District. Danny drove to Cheyenne and replaced the alternator and it seemed to be fixed. The group headed home but again the bus died at the state line. Danny returned again and attempted to repair the bus but found that the bell housing was split. Staff made arrangements to transport the group home and Danny made several more trips before ending a very long day. Mr. Augustine stated that Danny Machuga went way above and beyond the normal call of duty and this isn’t the first time he has come to the rescue of the bus, there have been burnt out fuses, flat tires and all we have to do is call Danny. Mr. Augustine added that he wants the board to know the kind of employees that work at Apex and would like to recognize Danny Machuga for the way he handles himself in tough situations. The board thanked Mr. Augustine for attending the meeting and sharing this experience.


1. Eagle Scout Presentation – Paul Watters

Scout Watters addressed the board and stated that his project was to build a retaining wall and fill it in with rock around the front of the Racquetball and Fitness Center and painting the Apex sign to match the building. In response to questions from the board, Scout Watters replied that Apex provided most of the supplies and the project took about 10 hours total to complete or 105 man hours considering the number of volunteers he had helping.
President Glenn and the board expressed their appreciation and commended Scout Watters for his hard work and contribution to the District and community.

2. Meadowbrook Park
Mike Miles, Executive Director stated that this area has been a problem that the District has been dealing with. In this area there is a concrete path next to Van Bibber Creek where the creek bed has eroded so the path is now about 6 inches away from the creek and due to the erosion water flows over the path. All of the rain this year has not helped the situation along with a lot of drainage upstream which inundates the path with water. A couple of residents in the area have contacted the District with their concerns about this issue. There are several different options we are looking at to correct this problem such as; an overpass over the swampy area, a drainage system, shore up the creek bed to alleviate any further erosion, or move the path closer to the neighborhood. As soon as we get some estimates on cost a decision will be made on how to proceed.

3. Fall Conference Attendance
Mr. Miles stated that the board can choose to send a member to any of the fall conferences. Information on NRPA, CPRA and SDA conferences is included in the board packets.


Apex has been awarded the 2016 State Senior Pickleball Games.

We were contacted by an Apex Center user concerning the District’s policy on gender specific/all-gender restrooms and locker rooms. We followed up with our legal counsel and confirmed that we have met all of our legal requirements to accommodate any gender issues. The family/all gender locker room would be the appropriate area for a person that identifies with the opposite gender of their biological sex to use.


Director Larington reported that the Apex Foundation Car Show was a huge success with 191 cars. Discussion was had about restricting the car owners to just one spot or charging them for extra spots if they choose to use more than one. It is becoming an increasingly popular event and the more cars in the show may dictate requiring the car owners to pay per spot. The Foundation is now working on the annual Golf Tournament.

Director Whitfield reported on discussion concerning Meyers Pool at the coordinating committee meeting, which has also been discussed at previous meetings. There is a little bit of a crisis going on concerning how the project of replacing Meyers will be funded. It has not been anywhere on the CIP review with the City. However, the City Manager stated it will be included in discussions on the CIP Program.

Director Skul reported he will attend the Arvada Chamber 3rd Friday breakfast.

BREAK – At 7:17 p.m., President Glenn called for a 10-minute break prior to resuming the board meeting in Executive Session.

MOTION: Director Whitfield moved to go into executive session pursuant to §24-6-402(4)(f), C.R.S., to discuss personnel matters concerning the Executive Director and Executive Assistant positions. Director Skul seconded. Motion passed unanimously.

The meeting resumed in executive session at 7:26 p.m.
MOTION: Director Larington moved to go out of executive session. Director Humrich seconded. Motion passed unanimously.

The open meeting resumed at 7:55 p.m.


MOTION: Director Whitfield moved that the meeting be adjourned. Director Humrich seconded. Motion passed unanimously.

The meeting was adjourned by President Glenn at 7:56 p.m.

Respectfully submitted,

Luann Levine, Recording Secretary


Lee Humrich, Secretary/Treasurer