August 6, 2015 Board of Director Meeting Minutes
BOARD OF DIRECTORS
AUGUST 6, 2015
CALL TO ORDER
President Glenn called the August 6, 2015 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:32 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Jim Whitfield, Lee Humrich, Tommy Skul and Kristen Larington. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
MOTION: Director Whitfield moved for the approval of the Agenda as posted. Director Larington seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF JULY 16, 2015
MOTION: Director Skul moved for approval of the Minutes of July 16, 2015, as presented. Director Larington seconded. Motion passed unanimously.
PUBLIC INPUT – There was no public input
1. Master Plan Projects Development Status
Mike Miles, Executive Director, stated that we have received engineer and architect reports for 3 of the Master Plan projects which we will review tonight. Details of the remaining 3 projects, Apex Center renovations, East Side Center and Fitzmorris area project will be reviewed at the next board meeting on August 20, 2015. Mr. Miles added that the board will discuss any changes to the projects at the September 3rd board meeting and will formally approve projects for the election at the September 17th board meeting. Mr. Miles then showed a power point presentation with architectural drawings of the 3 projects. The Arvada Tennis Center project would include 4 indoor courts in a building similar to the Apex Field House, 8 new outdoor courts with new fencing, new lighting and a larger parking lot for an estimated project cost of $5,532,143. The Long Lake Ranch project would add 2 baseball fields to complete a 5 field pod, 2 synthetic turf fields, a restroom/concession building and improved parking lot with lights for an estimated project cost of $4,285,000. Lutz Sports Complex project would be a renovation of the west fields into a new 4 field pod with a restroom/concession building between the two pods for an estimated project cost of $4,310,000. Board discussion ensued.
2. Consideration of Resolution APRD2015-08 for the Request and Certification of Expenditure of Monies Paid in Lieu of Dedication of Land for Park Sites
Mr. Miles stated that this request for the expenditures of monies paid in lieu of dedication of park land is for $28,809.72 to be used to repair the erosion damage to Meadowbrook Park Open Space Trail by moving the trial 10-15 yards further to the south of Van Bibber Creek path and install riprap to keep the creek bed from further erosion.
MOTION: Director Whitfield moved for approval of Resolution APRD2015-08 – Request and Certification of Expenditure of Monies Paid in Lieu of Dedication of Land for Park Sites for $28,809.72, plus any accrued interest, to move the Meadowbrook Park Open Space Trail 10-15 yards further to the south of the Van Bibber Creek path and install riprap to address the erosion issue of the existing concrete trail located at approximately W 56th Place and Quaker in Arvada, Colorado. Director Larington seconded. Motion passed unanimously.
3. Fall Conference Attendance
Mr. Miles stated that the board received information on the fall conferences at the last board meeting. Board discussion ensued and Director Whitfield noted that he will be attending the SDA conference. Other board members may attend the SDA conference also if their schedules allow.
EXECUTIVE DIRECTOR REPORT
Executive Director Applications – We are in the process of reviewing applications. Over 70 applications have been submitted and will be narrowed down to 8 for the first round of interviews on September 2 and September 8. Candidates will then be narrowed down to 4 to be interviewed on October 2. Candidate interviews will be done in Executive Session.
Apex Center Shut Down – The Apex Center will be closed the week of August 17 for annual maintenance and cleaning. Also, during that week we have rented ice time to High Noon Entertainment who will be filming a reality TV show and Bridgestone Tires who will be testing their tires on the ice. Staff has done a great job recruiting these projects.
Simms Street Pickleball Courts – A young lady will be doing a school project at the crevice garden and will identify and label all the plants. Lights are now up but not yet functional on the second set of pickleball courts. We are waiting on a replacement part but the lights should be operational in about 30 days.
Simms Street Center Renovation – Phase 3 is estimated at $405,000 and should be completed by February. Construction docs for Phase 4 should be completed soon.
Golf Maintenance Building – The Golf Maintenance Building is built in the shape of a horseshoe and the cost of renovating and enclosing the open area in the middle will roughly be about $1,000,000. There are now new firewall codes concerning parking and working on vehicles in a building. The existing walls do not meet code so that will need to be addressed. This project was considered for the election bond projects but was dropped. The plan now is to do it in stages by setting aside money this year, set aside money in 2016 and complete the project in 2017.
2015 Colorado PGA Special Awards – Rudy Castaneda has been named the 2015 Youth Player Development Award winner and Alan Abrams was named the 2015 Warren Smith Award winner.
BOARD MEMBER REPORTS/INPUT
Director Skul attended the Apex Foundation meeting and reported that the Father’s Day Car Show was very successful. The Foundation is now working on their upcoming Golf Tournament on September 18 and still has openings for foursomes and is looking for more sponsors. The Arvada Chamber is in the process of remodeling their offices.
Director Whitfield reported that the Christ Community Covenant Church moved into the church at 67th and Simms and is helping out another church until they find a new home.
MOTION: Director Humrich moved that the meeting be adjourned. Director Skul seconded. Motion passed unanimously.
The meeting was adjourned by President Glenn at 7:16 p.m.
Luann Levine, Recording Secretary
Lee Humrich, Secretary/Treasurer