September 3, 2015 Board of Director Meeting Minutes

Board of Directors Wide


President Glenn called the September 3, 2015 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Jim Whitfield, Lee Humrich, and Tommy Skul. Kristen Larington was absent. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.


MOTION: Director Whitfield moved for the absence of Director Larington to be excused due to advance notice to the board. Director Humrich seconded. Motion passed unanimously.


MOTION: Director Whitfield moved for the approval of the Agenda as posted. Director Skul seconded. Motion passed unanimously.


MOTION: Director Whitfield moved for approval of the Minutes of August 20, 2015, as presented. Director Humrich seconded. Motion passed unanimously.


Jason Bolton, President of North Jeffco Tennis Club, addressed the board and stated that currently the tennis club has over 380 active players that are strongly in favor of the new tennis courts and are willing to do whatever it takes to support and get the bond passed.


1. Proposed 2016 Election Projects
Mike Miles, Executive Director, stated that this presentation is the culmination of the Vision 2020 15 Year Master Plan and will include, Apex Center renovations/additions, Arvada Tennis Center, Fitzmorris Park Center/Pool, Long Lake Ranch Regional Park, Lutz Sports Complex and Secrest Center. Mr. Miles added that tonight will be the last meeting that the board will take public input on the proposed projects. The board will discuss any changes and will then formally approve the proposed projects for the election at the September 17th board meeting. Mr. Miles then showed a power point presentation with architectural drawings of all 6 projects. The Apex Center renovation and addition would include the renovation of the indoor playground and indoor aquatics area, and the construction of an outdoor splash pad for an estimated project cost of $1,504,087. The Arvada Tennis Center project would include 4 indoor courts in a building similar to the Apex Field House, 8 renovated outdoor courts with new fencing, new lighting and a larger parking lot for an estimated project cost of $5,532,143. The Fitzmorris Park Center/Pool would include a neighborhood recreation center with small weight room and community/aerobics area, and a 6 lane outdoor pool for an estimated project cost of $4,842,366. The Long Lake Ranch project would add 2 baseball fields to complete a 5 field pod, 2 synthetic turf fields, a restroom/concession building and improved parking lot with lights for an estimated project cost of $4,285,000. Lutz Sports Complex project would be a renovation of the west fields into a new 4 field pod with a restroom/concession building between the two pods for an estimated project cost of $4,310,000. The Secrest Center project would include the construction of a replacement recreation center with a small weight room, community/aerobics area, teen center, small gym, locker rooms, and therapy pool for an estimated project cost of $7,811,794. The existing outdoor pool and inline skating/hockey rink would remain. The total project cost is approximately$28.3 million. If voters approve to extend the existing bond the District would receive $25 million and the City has allocated $3.1 million to put towards the Fitzmorris Park Center/Pool which comes pretty close to making up the difference.
Mr. Miles then asked if any attendees at tonight’s meeting would like to comment.
John Kiljan, 6185 Field St. – Mr. Kiljan thanked the board for the package that they have put together and stated that most people he has spoken with are pleased with the projects. He added that they hope to work with the board and get this passed.
Gary Scofield, 11267 W 74th Ave. – Mr. Scofield stated that he has attended the planning meetings and complimented the board on their hard work. He added that the plans that have been developed are excellent and serve the community well.
Bob West, 6777 Lupine Circle – Mr. West stated that he has been asked to head up the campaign for the extension of the bonds and that when the original bond was passed the citizens said they would do it if it would pay for itself. Mr. West then asked if these projects would pay for themselves adding that he believes there would be limited revenue from the ball fields, Fitzmorris would not bring in much revenue, and Secrest would be the same way. He also stated that he has concerns with the cost of $5.5 million for the tennis courts and wondered if fees would offset those costs. Mr. Miles stated that the District is in a position to be capable of managing and doing these projects successfully and added that the proposed center is based on the Littleton Tennis Center that does bring in revenue. Mr. West then stated that he is pretty active with pickleball and there are 2000 people that are active with pickleball. Mr. Miles stated that the District has gone from 0 pickleball courts to 16 lit courts in the past 2 years and there is space allocated for additional courts, but priorities right now are to spread the needs around the community. The Master Plan has identified certain projects that the community would benefit from. The pickleball community has benefited from numerous pickleball projects and improvements and now we need to address the needs of the rest of the community. Mr. West ended by saying that there are concerns that a mil levy will be needed to support this and he hopes that the supporters will not disappear so we can get this done.
Vilura Haas – Vice President of North Jeffco Tennis Club. Ms. Haas stated that she has attended many of these meetings and is thrilled that so many people are here tonight. She added that through this process we hope that we have demonstrated that the tennis community will be there to support the District and we will be strong adding that all the projects are worthwhile and for the good of the Arvada community. Let’s make this happen.
Stephanie Vos – Pomona High School Tennis Coach. Ms. Vos stated that she was unaware this was occurring until she got a phone call this week about tonight’s meeting and added that she has spread the word to her school and wants to share that the communication is out there and it’s working. We will support this and this is something we would love to see happen.
Jason Bolton – President of North Jeffco Tennis Club. Mr. Bolton stated that he has been in contact with Arvada West, Arvada and Pomona High Schools to push the bond issue with the community adding that this is touching a huge portion of the Arvada community. He then stated that there is a lot of money in tennis that goes out of the community every year that would now stay in the community because we have to drive to Littleton when there is no place to play indoors in Arvada. The tennis club has been building for this even before we had the idea of the bond extension. We started the prep for this because we need new courts. The courts are 40 years old and in terrible condition. We have 400 active members, we have been talking about this for years and you have our commitment that we will work hard for this.
Kevin Thistle – Mr. Thistle stated that he has lived in Arvada for 15 years, plays tennis and is a real estate appraiser. He added that he is one of those guys that shot down one of those tax increases before but we need to educate people, get the information out, the whole package makes sense. It’s a different time and we are behind it.
Julie Lochner – North Jeffco Tennis Club. Ms. Lochner stated that we need to get the soccer, lacrosse, baseball and softball families involved.
The board thanked everyone for their comments and support.


Mr. Miles had nothing to report.


Director Skul reported that he attended the Arvada Chamber 3rd Friday Breakfast regarding fracking. He also attended the Arvada Chamber golf tournament and the Food Bank golf tournament.

Director Humrich reported that recently he has had relatives visit from out of town, one being a soccer administrator from Milwaukee who raved about the wonderful Arvada community and Apex facilities. Mr. Humrich stated that it does make him proud when he hears rave reviews about our wonderful community and facilities. We take for granted what we have here and we have opportunities to build more and make it better adding that this is a wonderful community and we’ll make it better.

Director Whitfield reported that he attended the Coordinating Committee Meeting and the City will take the lead on communicating the plans for the Fitzmorris Center with the community. He also reported that there was discussion regarding Meyers Pool which should have a good 7years left before it will need to be replaced. Meyers Pool is heavily used and is a huge component in the community that needs to be addressed. Meyers pool was not on the city’s CPI list but we are working towards a resolution. Director Whitfield also reported that he attended the SDA board meeting last Friday and the SDA conference is coming up.

President Glenn reported that he had a conversation with the School District about Meyers Pool and it is now on their radar. They are willing to sit down and talk with us and the City.


MOTION: Director Humrich moved that the meeting be adjourned. Director Whitfield seconded. Motion passed unanimously.

The meeting was adjourned by President Glenn at 7:23 p.m.

Respectfully submitted,

Luann Levine, Recording Secretary


Lee Humrich, Secretary/Treasurer