September 17, 2015 Board of Director Meeting Minutes

BOARD OF DIRECTORS
SEPTEMBER 17, 2015
CALL TO ORDER

President Glenn called the September 17, 2015 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Jim Whitfield, Lee Humrich, Kristen Larington and Tommy Skul. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Whitfield moved for the approval of the Agenda as posted. Director Larington seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF SEPTEMBER 2, 2015

MOTION: Director Humrich moved for approval of the Minutes of September 2, 2015, as presented. Director Skul seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF SEPTEMBER 3, 2015

MOTION: Director Whitfield moved for approval of the Minutes of September 3, 2015, as presented. Director Humrich seconded. Motion passed unanimously.

APPROVAL OF MINUTES OF SEPTEMBER 8, 2015

MOTION: Director Whitfield moved for approval of the Minutes of September 8, 2015, as presented. Director Skul seconded. Motion passed unanimously.

PUBLIC INPUT – There was no public input

NEW BUSINESS

1. Fall 2015 Jefferson County Open Space Local Park and Recreation Grant Review
Mike Miles, Executive Director, stated that there are options to develop the 2016 Jefferson County Open Space Local Park & Recreation Grant. Staff’s original plan was to submit the request for grant funding to complete the Community Heroes Park but Mr. Bob West asked the District to include the completion of the remaining 8 pickleball courts in the grant request also. This grant awards a maximum of 50% of the total project cost and requires the applicant to match 50%. Mr. Miles stated that the cost to complete the park would be $530,000 and to complete both the park and the additional 8 courts would be $850,000. The District has $265,000 of funding available to match the request to complete the park but does not have $425,000 to request funding for the park and courts. Mr. Miles added that, potentially, the $425,000 could come from unassigned reserved funds but that money being planned for a 5 year Capital Maintenance Program. Mr. Miles stated that the grant request must be submitted by the beginning of November so a decision will need to be made in October. He then added that staff’s primary objective is completion of the park and demand is not quite there for more courts, maybe in 2-3 years but not right now.

OLD BUSINESS

1. Consideration of 2016 Election Projects
Mr. Miles stated that the board will now consider the final approval of the proposed election projects that have been presented to the public. Mr. Miles added that City staff and Apex District representatives have met with school district staff and they are 100% in support of the Fitzmorris project but it still has to be presented to the Jefferson County School Board. The City also needs to review the project with surrounding neighbors but no issues are anticipated. Mr. Miles stated that project revisions can be made later on if the board needs to address this depending on the status of the Fitzmorris project with the school district and neighbors. Director Humrich stated that he has received only positive comments on the projects. Director Skul asked what would happen if the school district backs out at the last minute and Mr. Miles replied that the school board has not seen this yet but school district staff is 100% behind it, we don’t think there will be any issues.

MOTION: Director Larington moved for approval of the six Proposed 2016 Election Projects as presented to the board at the September 3, 2015 board meeting. Director Skul seconded. Motion passed unanimously.

EXECUTIVE DIRECTOR REPORT

The 2016 Colorado State Senior Pickleball Games will be hosted at the Simms Street Pickleball Complex next June.

The Pickleball for Heroes Tournament was a huge success netting approximately $42,000 for the TBI vets.

BOARD MEMBER REPORTS/INPUT

Director Whitfield reported that he will attend the SDA Conference is next week and will be moderating some sessions.

Director Skul reported that the Arvada Chamber will have their candidate forum tomorrow morning. He also reported that he has been invited to the North Jeff Baseball retreat.

Director Humrich publicly thanked Director Whitfield for doing a great job getting district information out on social media.

President Glenn commented on the meeting with school officials concerning the Fitzmorris project. He reported that he attended the Round Table Issues Breakfast Meeting; presented the election projects and they were very well received. He also received complements on the new lockers at the Apex Center that were installed during shutdown.

EXECUTIVE SESSION
MOTION: Director Larington moved to go into executive session pursuant to §24-6-402(4)(f), C.R.S., for discussion of a personnel matter regarding the candidate search for the Executive Director position. Director Whitfield seconded. Motion passed unanimously.

The meeting resumed in executive session at 6:50 p.m.
MOTION: Director Whitfield moved to go out of executive session. Director Larington seconded. Motion passed unanimously.

The open meeting resumed at 7:19 p.m.

MOTION: Director Whitfield moved to formally approve and announce the list of finalists for the District Executive Director position, as follows:
1. Alan Abrams
2. Lauri Dannemiller
3. Joann Gould
4. Steve Russell
Director Larington seconded. Motion passed unanimously.

President Glenn thanked all the board members for their hard work and commitment to the process of hiring a new Executive Director.

ADJOURNMENT

MOTION: Director Larington moved that the meeting be adjourned. Director Skul seconded. Motion passed unanimously.

The meeting was adjourned by President Glenn at 7:22 p.m.

Respectfully submitted,

Luann Levine, Recording Secretary

ATTEST:

Lee Humrich, Secretary/Treasurer