October 1, 2015 Board of Director Meeting Minutes
BOARD OF DIRECTORS
OCTOBER 1, 2015
CALL TO ORDER
President Glenn called the October 1, 2015 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 pm at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Jim Whitfield, Lee Humrich, Tommy Skul and Kristen Larington. Apex participating staff members were Mike Miles, Executive Director, and Luann Levine, Recording Secretary.
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
MOTION: Director Skul moved for the approval of the Agenda as posted. Director Whitfield seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF SEPTEMBER 17, 2015
MOTION: Director Skul moved for approval of the Minutes of September 17, 2015, as presented. Director Humrich seconded. Motion passed unanimously.
PUBLIC INPUT – There was no public input.
1. 2016 Budget Public Hearing Date
Mike Miles, Executive Director, stated that the board must officially set the date for the public hearing for the 2016 budget.
MOTION: Director Humrich moved to schedule the 2016 Budget Public Hearing for November 5, 2015. Director Larington seconded. Motion passed unanimously.
1. Update on Meadowbrook Park Trail
Mr. Miles reported that the repair work to the Meadowbrook Park Trail is under way and should be completed by the end of October. Massive amounts of flooding this year at Meadowbrook Open Space Park has caused the trail to be flooded and the high levels of water in the creek have eroded the creek bank underneath the trail. Adding to the water problem is a private lake that is consistently leaking, filling the 2 ponds that we have which then overflow into the meadow above the path turning it into marsh land. We met with Open Space engineers to come up with the best plan to manage the water coming through the ponds and also to move the trail further to the south to get away from the creek erosion. A culvert has been added to the meadow to direct the water underneath the path and the concrete trail has been moved further from the creek path so the erosion will not affect the trail. Board discussion ensued.
2. 2016 Jefferson County Open Space Local Park and Recreation Grant Status
Mr. Miles stated that staff is asking the board for a recommendation on how to proceed with the various options presented for the Jefferson County Open Space Grant. Originally, staff was going to request only funds to complete the Community Heroes Park but at a previous board meeting Mr. Bob West asked the board to consider completing the remaining 8 pickleball courts with lights along with the park. Requested funding to complete the park would be $265,895 and the District would match $265,895. If the District requests funding for the park plus 8 courts with lights the District would match the requested funding of $430,945. Mr. Miles started that staff’s objective is to complete the park at this time but the board should consider that it would be easier to construct the courts prior to completing the park due to access limitations once the landscape and plants are in place. Board discussion ensued. Board directed Mr. Miles to submit the grant request for $430,945 to complete the park plus 8 courts with lights.
EXECUTIVE DIRECTOR REPORT
Mr. Miles commended HR Administrator, Cindy Midyett, for her diligent work with our medical insurance broker securing only a 2-3% increase in the District’s insurance rates for 2016.
Mr. Miles reported that Mr. Bob West is putting together a plan to head the campaign committee for the District’s 2016 bond election.
Mr. Miles stated that the numbers are still being finalized for the Pickleball for Heroes Tournament but the estimated amount raised is approximately $42,000. A ceremony will be held at our November 5 Board Meeting and a check will be presented to TBI.
Mr. Miles asked the board to consider canceling the October 15 board meeting as there are currently no items for the agenda.
MOTION: Director Larington moved for cancellation of the October 15, 2015 board meeting. Director Whitfield seconded. Motion passed unanimously.
BOARD MEMBER REPORTS
Director Whitfield reported that the SDA Conference was very well attended; Ann Terry does a fantastic job finding keynote speakers.
Director Skul reported that he will attend the 3rd Friday Chamber Breakfast.
Director Humrich reported that he attended the Chamber Forum and stated it was very non-confrontational, the current candidates seem very strong, it was well attended.
President Glenn stated the Round Table Issues Breakfast is tomorrow and would any of the board members like to attend. Director Humrich offered to attend.
MOTION: Director Skul moved to go into executive session pursuant to §24-6-402(4)(f), C.R.S., for discussion of a personnel matter regarding the candidate search for the Executive Director position. Director Humrich seconded. Motion passed unanimously.
The meeting resumed in executive session at 7:31 p.m.
MOTION: Director Skul moved to go out of executive session. Director Humrich seconded. Motion passed unanimously.
The open meeting resumed at 7:53 p.m.
MOTION: Director Whitfield moved to approve the terms of agreement to be negotiated for the Executive Director position as discussed in Executive Session. Director Humrich seconded. Motion passed unanimously.
MOTION: Director Whitfield moved that the meeting be adjourned. Director Larington seconded. Motion passed unanimously.
President Glenn adjourned the meeting at 7:54 p.m.
Luann Levine, Recording Secretary
Lee Humrich, Secretary/Treasurer