December 10, 2015 Board of Directors Meeting Minutes
BOARD OF DIRECTORS
DECEMBER 10, 2015
CALL TO ORDER
President Jeff Glenn called the December 10, 2015 meeting of the Board of Directors of Apex Park and Recreation District to order at 5:30 p.m. at the Indian Tree Clubhouse, 7555 Wadsworth Boulevard, Arvada, Colorado. Apex board members in attendance were: Jeff Glenn, Jim Whitfield, Tommy Skul, Kristen Larington and Lee Humrich. Apex participating staff members were Lauri Dannemiller, Executive Director, and Luann Levine, Recording Secretary.
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
MOTION: Director Whitfield moved for the approval of the Agenda as posted. Director Larington seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF NOVEMBER 5, 2015
MOTION: Director Skul moved for approval of the Minutes of November 5, 2015, as presented. Director Whitfield seconded. Motion passed unanimously.
PUBLIC INPUT – There was no public input
1. Eagle Scout Presentation – Carrie Bishop
Nathan Eaton, District Services, introduced Scout Carrie Bishop. Scout Bishop addressed the board and thanked them for the opportunity to complete this project with the District. Scout Bishop presented a PowerPoint presentation on her project which included the creation of a website and installation of an information board detailing every plant located in the crevice garden at the Simms Street Center Pickleball Complex, along with the installation of a stone bench at the garden. The project also included the development of an educational aspect for xeriscape gardening and water conservation purposes. She raised $750 to fund her project by using a donation letter.
Director Whitfield complimented Scout Bishop on her very professional presentation. President Glenn added that this was a very unique project and very well done. Director Larington stated that she was also very impressed with Scout Bishop’s project and her presentation skills. When asked what her biggest challenge was Scout Bishop replied it was procrastination and learning how to manage her time. She added that her leadership skills grew quite a bit by coordinating and delegating tasks. President Glenn and the board expressed their appreciation and commended Scout Bishop for her hard work and contribution to the District and community.
2. Consideration of Resolution APRD2015-11 to Adopt 2016 Budget
Lauri Dannemiller, Executive Director, stated that this resolution will approve the 2016 budget and set the mill levies for Jefferson County and the City and County of Broomfield. She added that there were some minor changes to the final budget since the November 5 board meeting and asked Kristin Donald, Finance Manager, to explain. Ms. Donald stated that some minor errors were fixed and final assessments showed tax valuations higher than estimated. Ms. Dannemiller then added that additional training funds were added to the general fund due to requests from staff for more training. $500 per individual for training purposes was added and it will be left up to supervisors as to how that will be spent. Board discussion ensued.
MOTION: Director Larington moved for approval of Resolution APRD2015-11 to adopt the 2016 budget to a sum of $18,945,247; to certify setting the 2016 refund/abatement mill levy at 0.001 and setting the 2016 debt service mill levy at 1.412 mills for assessment of all taxable property within the area of the City and County of Broomfield encompassed by the district; to certify setting the 2016 operating mill levy at 3.448 mills, with 0.021 mills for refund/abatement purposes, and setting the 2016 debt service mill levy at 1.412 mills for assessment of all taxable property within the area of Jefferson County encompassed by the district; to appropriate sums of money to a sum of $18,945,247. Director Whitfield seconded. Motion passed unanimously.
3. Arvada Chamber 2016 Annual Sponsor Packages
Ms. Dannemiller stated that the Arvada Chamber of Commerce has several levels of sponsorship packages that will cover several events throughout the year and last year the board sponsored the Chamber at the $4,000 Silver level. Ms. Dannemiller had asked David Craig, Marketing Coordinator, to do an assessment of the sponsor levels and give a recommendation. Mr. Craig’s assessment was that because the District waives the facility use fee for the Taste of Arvada event, which is about $2,700, the District should consider a discussion with the Chamber regarding the possibility of applying that waived fee towards the District’s sponsorship level. Board discussion ensued. Board consensus was to continue with the $4,000 level for 2016 but instructed staff to initiate a discussion with the Chamber regarding the consideration of the value of the waived facility use fee being applied to our sponsorship benefits in 2017.
MOTION: Director Humrich moved for approval of the $4,000 Arvada Chamber of Commerce Silver Sponsorship package for 2016. Director Skul seconded. Motion passed unanimously.
4. Ralston House 2016 Annual Sponsor Packages
Ms. Dannemiller stated that the board, for the past 2 years, has donated $1,000 as a sponsorship to the Ralston House but currently the levels of sponsorship are $500 or $1,500. Staff recommendation is that the $1,500 level has definite benefits for the
District and suggested asking Ralston House if they would consider a proposal of $1,000 donation plus the equivalent of $500 of in-kind services, such as passes or room rentals, to qualify for the $1,500 sponsor level. Board discussion ensued.
MOTION: Director Whitfield moved for approval of $1,000 toward the $1,500 Ralston House Sponsorship package, plus $500 of in-kind services, for 2016. Director Larington seconded. Motion passed unanimously.
EXECUTIVE DIRECTOR REPORT
Ms. Dannemiller thanked Mike Miles for his efforts in assisting her through the different meetings and transition adding that we are so lucky to have had him here. He is such a professional and has been so kind and generous with his time.
BOARD MEMBER REPORTS
Director Skul reported that he attended the Chamber luncheon where they discussed what is new with the Chamber. He also attended the mayoral roundtable and commented on how different the various communities are.
Director Whitfield reported that he attended the Round Table Issues Breakfast Meeting and spoke about the election. He also attended the SDA mayor’s forum which was very interesting. The election campaign committee had their first meeting Monday with good discussion and decided on a campaign motto, Apex Renewal For All. Director Whitfield thanked Mike Miles for all his guidance, leadership and everything he has done for the community while staying humble through the drama.
President Glenn reported that Jeffco School District has had conversations and are becoming more and more engaged in the aquatics talks. They are also looking at pursuing more ice arenas and are considering building an ice and aquatics facility in the south metro area. But these are just discussions right now.
MOTION: Director Humrich moved that the meeting be adjourned. Director Larington seconded. Motion passed unanimously.
President Glenn adjourned the meeting at 6:16 p.m.
Luann Levine, Recording Secretary
Lee Humrich, Secretary/Treasurer