January 21, 2016 Board of Directors Meeting Minutes
BOARD OF DIRECTORS
JANUARY 21, 2016
CALL TO ORDER
President Jeff Glenn called the January 21, 2016 meeting of the Board of Directors of the Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Apex Board members in attendance were: Jeff Glenn, Jim Whitfield, Lee Humrich, Tommy Skul and Kristen Larington. Apex participating staff members were Lauri Dannemiller, Executive Director; Dawn Fredette, Recording Secretary; and Kristin Donald, Finance Manager. Additional attendees included: Paul Niedermuller, CPA, CliftonLarsonAllen LLP; David Greher of the law firm of Collins Cockrel & Cole, Legal Counsel; and David Bell of Stifel Nicolaus, Bond Counsel.
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
MOTION: Director Whitfield moved for approval of the Agenda as posted. Director Skul seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF DECEMBER 10, 2015
MOTION: Director Larington moved for approval of the Minutes of December 10, 2015, as presented. Director Humrich seconded. Motion passed unanimously.
1. Consideration of Resolution APRD2016-01 for Designating Location to Post 24 Hour (Agenda) Notice
MOTION: Director Larington moved for the approval of Resolution APRD2016 01, 24-Hour Agenda Notice Posting, designating the Apex Center at 13150 W. 72nd Avenue, Arvada, as the official location for posting 24-hour Agenda Notices. Director Whitfield seconded. Motion passed unanimously.
2. Consideration of Resolution APRD2016-02 for Posting Locations of Notice of Board Meetings
MOTION: Director Whitfield moved for the approval of Resolution APRD2016 02, setting forth the Posting Locations of Notices of Board Meetings to be the Jefferson County Clerk and Recorder’s Office, Indian Tree Golf Course, Apex Community Recreation Center, and Apex Center. Director Skul seconded. Motion passed unanimously.
3. Consideration of Resolution APRD2016-03 to Set Day of Month, Time and Location of 2016 Regular Board Meetings
MOTION: Director Humrich moved for the approval of Resolution APRD2016 03 setting the days, time and location of the 2016 regular board meetings to be the first and third Thursday of each month at 6:30 p.m., at the Apex Center. Director Whitfield seconded. Motion passed unanimously.
4. Introduction of Paul Niedermuller, CPA, CliftonLarsonAllen LLP
Kristin Donald, Finance Manager, introduced Paul Niedermuller of CliftonLarsonAllen LLP, the District’s new auditors. Following his introduction, Mr. Niedermuller expressed his excitement at working with Apex and referenced the responsibilities of his firm and the Board with regard to the audit process. Mr. Niedermuller also discussed the background of CliftonLarsonAllen in Colorado and nationwide. The firm is particularly focused on local governments in Colorado. Director Glenn stated that he has been impressed with those he has met from CliftonLarsonAllen.
EXECUTIVE DIRECTOR’S REPORT
Topics discussed by Ms. Dannemiller in her report dated January 2016 included:
– Upcoming District meetings and events
– Staffing items of note
– Information regarding upcoming Fitzmorris Neighborhood Meeting; Arvada City Council resolution to endorse the proposed Apex Bond Question; and the Apex PRD board election coming in May and candidate nomination forms being due by February 26, 2016
– Facility highlights
– Revenue update
– Status on Jefferson County Open Space Funds
– Date of next Board meeting is February 4, 2016
– Implementation of the District’s new payroll system
BOARD MEMBER REPORTS
Director Skul reported that he attended the Chamber’s 3rd Friday Breakfast and presentation by Arvada Urban Renewal Authority (AURA). Discussion at the event included family housing going vertical, the Arvada Young Professionals Group (AYP), and the building of the Schoolhouse at Two Ponds. Director Skul also noted that the Chamber’s upcoming annual dinner is a great event.
Director Skul further added that the Chamber is interested in additional ways to get involved with the Apex Bond Question.
Director Humrich reported that he met with Citizens for a Livable Ralston Community (CLRC) on the topic of the Apex Bond Question and in talking with some of the neighbors he feels the idea is generally popular and accepted.
Director Whitfield reported that he and Director Skul attended a meeting of Apex Renewal for All (ARFA). Campaigning for the Apex Bond Question is off to a positive start with a lot of donations already received from various organizations. Director Whitfield is very impressed with the consultant hired for the May 2016 election and their modern day politicking. Suggestions for talking about the Apex Bond Question with the public were discussed. Director Whitfield mentioned that any Board member can attend ARFA meetings.
Director Whitfield also discussed current SDA legislative matters and the non-profit group Arvada Vitality Alliance (AVA). AVA raises funds for a lot of Arvada organizations and they are holding a fundraising ball on February 13, 2016. AVA has an interest in public art for which they’ve allocated a large sum of money.
Director Larrington reported that the Apex Foundation’s silent auction is at a standstill. The director who previously organized this event has left and no one else has stepped up. They may have to postpone. Director Larrington further reported that the Foundation has donated $4000 to ARFA.
Director Glenn reported that he attended a coordinating meeting with the City regarding aquatics. Conversation at the meeting centered around Meyers pool. Some were not aware of the timeline involving the pool. All agreed it’s a big issue involving a combined school district and District project. Director Glenn mentioned an upcoming meeting of school athletic directors.
Director Glenn further noted that he will be running for office again at the May 2016 election and his paperwork has been submitted.
BREAK – At 6:58 p.m., President Glenn called for a 10-minute break prior to resuming the open meeting. The open meeting resumed at 7:08 p.m.
MOTION: Director Whitfield moved to go into executive session pursuant to §24-6-402(4)(f), C.R.S., to receive attorney advice regarding the May 3, 2016 election. Director Larington seconded. Motion passed unanimously.
Mr. Greher certified the beginning of the executive session at 7:08 p.m.
Mr. Greher certified the conclusion of the executive session at 7:55 p.m.
MOTION: Director Larington moved to go out of executive session. Director Whitfield seconded. Motion passed unanimously.
The open meeting resumed at 7:55 p.m.
MOTION: Director Whitfield moved that the meeting be adjourned. Director Humrich seconded. Motion passed unanimously.
President Glenn adjourned the meeting at 7:55 p.m.
Dawn Fredette, Recording Secretary
Lee Humrich, Secretary/Treasurer