March 3, 2016 Board of Directors Meeting Minutes
BOARD OF DIRECTORS
MARCH 3, 2016
CALL TO ORDER
President Jeff Glenn called to order the March 3, 2016 regular meeting of the Board of Directors of the Apex Park and Recreation District at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Board members in attendance were: Jeff Glenn, Jim Whitfield, Lee Humrich, and Kristen Larington. District staff members in attendance were Lauri Dannemiller, Executive Director, Dawn Fredette, Recording Secretary, and Kristin Donald, Finance Manager. Additional attendee was Sean Walsh, on behalf of Citizens for Arts to Zoo (CATZ).
Director Skul was absent, absence excused. Director Skul provided advance notice to the Board that he would not be in attendance at the meeting.
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
MOTION: Director Whitfield moved for approval of the Agenda as posted. Director Humrich seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF FEBRUARY 18, 2016
MOTION: Director Larington moved for approval of the Minutes of February 18, 2016, as presented. Director Whitfield seconded. Motion passed unanimously.
1. Discussion on the Scientific & Cultural Facilities District (SCFD) Request for Resolution of Support
SCFD has requested the Board consider a Resolution of Support. Mr. Sean Walsh addressed the Board on behalf of Citizens for Arts to Zoo (CATZ), the metro-regional group working to secure legislative and voter approval for the Scientific & Cultural Facilities District (SCFD) reauthorization recommendations of the SCFD Board of Directors, which are the basis for Colorado Senate Bill 16. Handouts were provided. Mr. Walsh discussed the background of SCFD and the various tier levels including those for organizations in Jefferson County, which includes the Arvada Center. The Bill is under negotiation and has already passed the Senate. The next vote will be next week. Mr. Walsh and Ms. Dannemiller addressed questions from the Board regarding the tier levels.
2. 2015 Budget Wrap Up
Ms. Donald reviewed and discussed the Preliminary 2015 Financial Performance Report. Highlights of Ms. Donald’s discussion included the following topics:
– $600,000 increase in District revenues; expenses lower than budgeted
– Increase in attendance and program enrollment, particularly in Aquatics
– Apex Fund’s increased revenues and reduced expenses
– Golf Fund’s net income of $117,000 which includes all of Golf’s revenue sources; daily fees a big factor
– General Fund balances and investments
– Field House surplus of $300,000+
Ms. Dannemiller added that staff does a great job with operations. She also answered Board questions regarding the annual mill levy monies that are assigned to the Capital Projects Fund. Ms. Dannemiller further discussed the District’s healthy reserve and the identification of District Services projects, funded through the Capital Projects Fund, that are not getting done due to sheer volume and lack of manpower.
The Board suggested that after the May election, Ms. Dannemiller come back with project proposals for the Board’s consideration.
EXECUTIVE DIRECTOR’S REPORT
Topics discussed by Ms. Dannemiller in her report dated March 3, 2016 included:
– Upcoming Meetings & Events
– Staffing Items of Note, including:
1) Employee Fitness Challenge for 2016. Staff is requesting the Board’s support in the amount of $1,200 for costs of the challenge. The Board expressed their support for the challenge and their interest in being able to participate.
MOTION: Director Glenn moved for approval of the requested funds. Director Larington seconded. Motion passed unanimously.
2) Bond Election Training. Over 75 employees attended a recent training on the May 3, 2016 election. The training is also available online for part-time employees.
– Board Notes: Candidates for the May 3, 2016 election are Vicki Pyne and current Board President Jeff Glenn
– The 2015 year-end budget report presented earlier in the meeting. Similar summaries are going to be provided to the Board on a quarterly basis in the future.
– Date of next Board meeting is March 17, 2016
– Kudos to employees Julie Hines, Kristin Torres, Whitney Walker, Brian Bott, Sakura Rohleder and Laina Doyle, who have been selected to be part of the Apex Special Projects Team 2016. These employees volunteered to work outside of their day-to-day responsibilities and coordinate the planning, community outreach, design and implementation of a small playground project (TBD) that was funded in the 2016 budget.
BOARD MEMBER REPORTS
Director Humrich reported that he attended the recent caucuses and discussed the election with many people there. As a result of those discussions, he has received e-mails and phone calls in follow-up, and has scheduled a lunch meeting to discuss Meyer’s Pool, which continues to come up.
Director Humrich also noted that he might be out of town for the Board’s next meeting on March 17, for which Director Glenn will also be absent. The Board discussed a quorum for the March 17 meeting.
Director Whitfield reported that he attended the recent Colorado Special District Association (SDA) meeting. He was appointed Secretary of the SDA Board of Directors. Director Whitfield noted that there is not much on the legislative docket regarding special districts other than revisions to TIF. He further discussed developer districts and the possibility of those popping up in areas of Apex PRD in the north and to the west. Director Whitfield also discussed the SCFD and the movement to market arts and cultural programs.
Director Whitfield further reported on the Coordinating Committee for Meyers Pool. He thinks they are in somewhat of a holding pattern until new Board members are seated for the school district. He discussed that the City of Arvada owns the pool and the solution will be a combination of efforts by Apex PRD, the school district, and the City. Discussion ensued regarding the amount of time the pool is used by schools and prime time usage considerations.
Director Whitfield further discussed attendance at upcoming meetings and events, including the next ARFA meeting on the second Monday of each month, and the firefighter’s car show that will be reappearing at Stenger on August 7 through the efforts of Mr. Bob Loveridge. Mr. Loveridge will attend the Board’s next meeting on March 17 to further discuss the car show.
Director Larington attended the recent Apex Foundation meeting. Ms. Dannemiller provided an election presentation at the meeting. The Foundation seems supportive of Ballot Issue A. They do want more pickleball though, and they still need more members. They are pushing to generate interest. Director Whitfield discussed the Foundation’s car show and Director Glenn talked about the substantial proceeds that go to Children’s Hospital.
Director Glenn also discussed Automated External Defibrillators (AEDs) and funds from the City, the District, and the Fire Department for installation of AEDs at facilities where needed. Lutz and Stenger were mentioned. Director Glenn noted that the City has AEDs and they are well received, and that follow-up is needed on this topic. He also noted that the Fire Department provides training to user groups.
MOTION: Director Whitfield moved that the meeting be adjourned. Director Larington seconded. Motion passed unanimously.
President Glenn adjourned the meeting at 7:30 p.m.
Dawn Fredette, Recording Secretary
Lee Humrich, Secretary/Treasurer