March 17, 2016 Board of Directors Meeting Minutes
BOARD OF DIRECTORS
MARCH 17, 2016
CALL TO ORDER
In the absence of President Jeff Glenn, Director Whitfield called to order the March 17, 2016 regular meeting of the Board of Directors of the Apex Park and Recreation District at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Board members in attendance were: Jim Whitfield, Tommy Skul and Kristen Larington. District staff members in attendance were: Lauri Dannemiller, Executive Director; Dawn Fredette, Recording Secretary; Terry Goldwater, Apex Center Manager; Justin Howe, District Services; Carrie Gomer, Recreation Services Manager; and, Sean Hintz and Jason Roberts, ice arena staff members. Additional attendees were: Bob Dyer and Jerry Marks of Arvada Vitality Alliance; Bob Loveridge and Tom McAdam, Board members of the Arvada Fire Protection District, along with Chief Simpson and crew members of Engine No. 7; and, Katie Fisk of Friends of Arvada Fire Protection District
MOTION: Director Larington moved for the absences of Director Glenn and Director Humrich to be excused due to advance notice to the Board. Director Skul seconded. Motion passed unanimously.
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
MOTION: Director Skul moved for approval of the Agenda as posted. Director Larington seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF MARCH 3, 2016
MOTION: Director Skul moved for approval of the Minutes of March 3, 2016, as presented. Director Larington seconded. Motion passed unanimously.
PUBLIC INPUT – None.
1. Staff Recognition for Sean Hintz, Jay Mauer and Jason Roberts
Ms. Goldwater described a recent incident at the Apex Center involving a woman being grabbed by a male in the women’s restroom. Due to the quick thinking and actions of Messrs. Hintz, Mauer and Roberts, the police were called immediately and the suspect was apprehended and detained until the police arrived.
The Board commended and thanked the employees for their actions. The Board further noted that kids feel safe at the Apex Center due to all staff and their leadership abilities.
2. Arvada Vitality Alliance (AVA) Golf Tournament at Indian Tree
Ms. Dannemiller introduced Mr. Dyer, President of AVA. Mr. Marks is Vice President and also a Board member candidate for the upcoming May election of Arvada FPD. Mr. Dyer discussed the annual golf tournaments previously held at West Woods over the years and the $75,000 raised at the tournaments for Arvada nonprofits. AVA would like to start having the golf tournaments at Indian Tree for economic reasons and because it’s better suited for future tournaments. Mr. Alan Abrams, Golf Operations Manager at Indian Tree, has indicated to Mr. Dyer that $50,000 to $70,000 can be raised. Mr. Dyer also discussed the logistics of the tournament and noted that the restaurant will be nice for after the tournament. Mr. Dyer suggested June 9 as a date for the tournament this year, with June 16 as a rain date.
The Board and Mr. Dyer discussed additional logistics of the tournament, i.e., wear and tear to the course, number of golfers, and use of volunteers. Mr. Dyer further noted that the teams pick their charity recipients.
MOTION: Director Larington moved to support the AVA Golf Tournament at Indian Tree going forward. Director Skul seconded. Motion passed unanimously.
3. Arvada Fire Protection District Car Show at Stenger Complex
Ms. Dannemiller discussed the current agreement with Arvada regarding Stenger. Since this event would be outside of the agreement’s normal hours, a simple amendment would be needed for this event only. Mr. Loveridge of Arvada FPD was introduced.
Mr. Loveridge introduced Mr. McAdam who spoke briefly in support of the car show, and then Mr. Loveridge began discussing some of the logistics for the car show including protection of the fields and concessions. Mr. Loveridge is confident the car show would be a successful community event.
Mr. Loveridge proceeded to introduce Ms. Fisk, president of Friends of the Arvada Fire Protection District. Ms. Fisk explained that they are the fundraising arm of the District, a 501c3 nonprofit that raises funds for equipment, training, and programming for community risk reduction. They have funded smoke alarms and a resource book. They also take requests from the community as long as the request involves risk reduction.
Mr. Loveridge spoke further about the car show including its past history of being held at the Arvada Center and the Arvada Center’s history with the burn unit at Children’s Hospital. Mr. Loveridge wants to bring back the car show and he’s discussed Stenger with the City. 200 to 250 cars would be placed around the pathways at Stenger to protect the fields. The price per car has not been set; there will be corporate sponsorships. The event will be free to the public and will include booths for community outreach such as safety and child ID. Mr. Loveridge added that the Police Department is invited and that it’s developing into a real community event with lots of interest.
Additional items discussed with the Board members included:
– the City opening Concessions; no food vendors
– display of fire engines, including antique engines
– August 7 is the planned date
– being mindful of the fields
– Apex PRD’s endeavor to get AED devices and whether this is something that could be incorporated into the event. Ms. Fisk also suggested a request form be submitted to Friends of the Arvada FPD.
– the Board is glad to see the car show back
– City Council is supportive, as is the Parks Dept.
Mr. McAdam added that he is happy these opportunities for cooperation come up; they are good for the community and he’s looking forward to this cooperative effort.
MOTION: Director Larington moved for approval of an amendment to the agreement between Apex PRD and the City, specific to the 2016 car show at Stenger. Director Skul seconded. Motion passed unanimously.
4. Progress on Simms Street Phase 3
A handout prepared by Mr. Howe regarding the progress at Simms Street was provided to the Board. Ms. Dannemiller prefaced Mr. Howe’s discussion on the report, briefly discussing a modified Phase 4.
Mr. Howe began discussing the progress of Phase 3, noting that it is 99% done and came in under budget. Design changes to Phase 4 and the corresponding budget difference, as presented in the handout, were also discussed. By investing an additional $88,000, the facility will have considerably more usable space and be able to generate more revenue than initially budgeted.
Ms. Gomer discussed the extra programming that could be added with the extra space, which includes a multi-use gym, and the considerable amount of additional revenue that would be generated. Futsal was mentioned as one additional program.
Director Larington is excited about the growth potential with the additional space. Adult league options were noted
Ms. Dannemiller recommends adding the extra space. She also discussed the handout regarding Phase 3 projections and best estimates and the possibility of using some of that reserve for the additional costs of Phase 4. She also noted a possible budget amendment at the end of the year.
Additional discussion topics with the Board included the center paying for itself, and current gymnastics waitlists and the anticipated boom following the Olympics. Director Whitfield thanked staff for the presentation and for operating in the black. He is excited to support a modified Phase 4.
MOTION: Director Larington moved for approval of $88,000 in additional funding for Phase 4. Director Skul seconded. Motion passed unanimously.
5. Consider Resolution of the Scientific & Cultural Facilities District (SCFD) (supporting the renewal of the SCFD with the provisions adopted by the SCFD Board and urging legislative and voter support for renewal of the SDFD and the continued benefits it provides)
Ms. Dannemiller briefly spoke to the Board about the resolution, which was discussed at length at the previous Board meeting.
MOTION: Director Skul moved for the Board to adopt the Resolution presented in support of the Scientific & Cultural Facilities District. Director Larington seconded. Motion passed unanimously.
OLD BUSINESS – None.
EXECUTIVE DIRECTOR’S REPORT
Ms. Dannemiller discussed with the Board the status of outreach efforts to educate various community organizations on the Bond projects and the election. Groups that have been visited were noted. Ms. Dannemiller explained that staff is going above and beyond their regular jobs to educate people. Almost 500 people have been in attendance at the Bond project presentations to date. Discussion ensued regarding additional organizations to possibly contact, including parent organizations at schools, church organizations and HOAs. The Board requested a list of HOAs be obtained and then provided to the Board.
BOARD MEMBER REPORTS
Director Larington had nothing to report at this time.
Director Skul reported that he has not been encountering opposition to the Ballot Issue, that folks want to help. The Chamber of Commerce voted to support the Ballot Issue. Director Skul will be presenting at the Chamber’s next 3rd Friday Breakfast.
Director Whitfield reported meeting with the Your Hub newspaper. He also noted that the Arvada Press will do one more article on the Bond projects and the election. He discussed the campaign’s recent meeting and advertising opportunities for the campaign; need to cover the funding gap. Delivery of yard signs was discussed, as well as any other upcoming opportunities or events to educate the public on the Bond projects and the election.
MOTION: Director Skul moved that the meeting be adjourned. Director Larington seconded. Motion passed unanimously.
Director Whitfield adjourned the meeting at 7:37 p.m.
Dawn Fredette, Recording Secretary
ATTEST: Lee Humrich, Secretary/Treasurer