April 7, 2016 Board of Directors Meeting Minutes
BOARD OF DIRECTORS
April 7, 2016
CALL TO ORDER
President Jeff Glenn called to order the April 7, 2016 regular meeting of the Board of Directors of the Apex Park and Recreation District at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Board members in attendance were: Jeff Glenn, Lee Humrich, Jim Whitfield, Tommy Skul and Kristen Larington. District staff members in attendance were: Lauri Dannemiller, Executive Director, and Dawn Fredette, Recording Secretary. Members of the public in attendance were: Gary Schofield of Arvada Park Advisory Committee (APAC).
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
MOTION: Director Whitfield moved for approval of the Agenda as posted. Director Skul seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF MARCH 17, 2016
MOTION: Director Skul moved for approval of the Minutes of March 17, 2016, as presented. Director Larington seconded. Motion passed unanimously.
Mr. Schofield of APAC addressed the Board regarding Trails Day, to be held on Saturday, June 4, 2016, between the hours of 9:00 a.m. and either 2:00 or 3:00 p.m. Trails Day is going to be different this year as there will be an additional site for the dedication of a new trailhead at Standley Lake Library. The other three sites are Majestic View Nature Center, Ralston Central Park, and Two Ponds National Wildlife Refuge. APAC is expecting a large turnout, over 7000 possible. Shuttle service will be available. Various activities at the event sites will focus on sustainability and healthy practices. Mr. Schofield encouraged the Board to consider some type of presentation at one of the sites.
Director Whitfield mentioned the possibility of a presentation about the Apex Center’s solar panel project. Director Whitfield further noted that Ms. Dannemiller is an expert on healthy practices.
1. Board Resolution Supporting Apex Park and Recreation District Ballot Issue A
Ms. Dannemiller informed the Board that it is fairly standard for a board of directors to adopt a resolution in support of its own ballot issue.
MOTION: Director Whitfield moved for approval of the Resolution in support of Apex Park and Recreation District Ballot Issue A and proceeded to read the Resolution into the record. Director Larington seconded. Motion passed unanimously.
2. Election Update
The Board was provided a handout containing an update on the May 3, 2016 election. Ms. Fredette discussed the mailing of ballots and the election deadline information included on the update.
3. 2016-2017 Work Plan
The Board was provided a handout titled, “Senior Leadership Team Retreat Follow-up: 2016-2017 Work Plan.” Ms. Dannemiller explained that the retreat provided senior leadership an opportunity to provide input on the Work Plan by identifying critical areas that need attention and prioritizing those areas. As a result, eight different categories of general work plan items were identified, which will be addressed between now and mid-2017. For example, it’s been 8-10 years since the last update of the District’s HR handbook. Maintenance and HR are the two top priorities. The Work Plan identifies and details the scope of the various projects, timing, and the upcoming efforts of the team members involved. Ms. Dannemiller noted that the next leadership team meeting is April 14, 2016, and will include supervisory staff and coordinators.
Director Whitfield briefly discussed adoption of HR policies and Board input. Ms. Dannemiller further discussed the aspects of looking at total compensation and brining in a professional consultant. There will be a Board work session prior to the adoption of any new HR policies.
Director Humrich inquired as to what led to conducting the retreat. Ms. Dannemiller responded that it was through conversations with staff and also so that the Executive Director isn’t the only person driving things. Ms. Dannemiller further discussed the various committees that have been formed and assignment of staff members.
OLD BUSINESS – None
EXECUTIVE DIRECTOR’S REPORT
Topics discussed by Ms. Dannemiller in her report dated April 7, 2016 included:
• Upcoming Meetings & Events
• Staffing Items of Note, including:- This year’s annual employee fitness challenge started on March 25.
– Jay Mauer is new Apex Center Ice Arena Full-Time Ice Maintenance Technician.
– Shea Jones accepted Guest Service position at the Simms Street Center.
– Matthew Schoepflin is new Apex Center Ice Arena Administrative Assistant.
• Board Notes:
– The May 5, 2016 board meeting will be held at Indian Tree Golf Course followed by a dinner to thank outgoing board member Lee Humrich and to welcome new and newly elected board members Vicki Pyne and Jeff Glenn.
– The newly elected board members will be seated at the May 19, 2016 meeting and the board will conduct the election of officers.
• Budget & Revenue Update: The 2015 CAFR is being finalized and will be presented to the board at the May 19, 2016 meeting.
• Facility Update: The third phase of Simms Street Center is 95% complete and final planning for the Community Heroes Park and Pickleball courts is underway.
• Employee Recognition: The March honoree is Dave Newbold, part-time staff member at the Racquetball and Fitness Center for over 15 years. Dave makes a positive difference for everyone with his great attitude, outstanding work ethic, and great sense of humor. Recently, without being asked, Dave undertook a successful project to clean out several storage cabinets/areas.
BOARD MEMBER REPORTS
Director Larington had nothing to report at this time.
Director Whitfield reported that he has been presenting to a lot of interest groups and receiving positive feedback. He is concerned about the ability to reach people who received a TABOR Notice but are not educated about the bond issue and mill levy fluctuation. However, he is optimistic.
Director Humrich reported he hasn’t been as involved the last few weeks. In addition, he will likely be out of town and miss the next Board meeting on April 21.
Director Skul reported that he and Director Whitfield presented at the Chamber’s recent 3rd Friday Breakfast. They received great feedback. Two individuals stood up and stated they will vote yes on the ballot issue.
Director Glenn reported that everyone’s efforts on the election have been great. He and Vicki Pyne (Board member-elect) recently presented to the Arvada Jefferson Kiwanis Club. David Palm, representing opposition to the ballot issue, was also able to present. All in all, it went well and the presentation was ended on a positive note by Craig Kocian, former City Manager. Director Glenn asked everyone to keep up their election efforts.
MOTION: Director Larington moved that the meeting be adjourned. Director Skul seconded. Motion passed unanimously.
Director Glenn adjourned the meeting at 7:10 p.m.
Dawn Fredette, Recording Secretary
Lee Humrich, Secretary/Treasurer