May 5, 2016 Board of Directors Meeting Minutes
BOARD OF DIRECTORS
May 5, 2016
CALL TO ORDER
Director Whitfield called to order the May 5, 2016 regular meeting of the Board of Directors of the Apex Park and Recreation District, held at 6:30 p.m. in the Palmer Room at the Clubhouse at Indian Tree, 7555 Wadsworth Blvd., Arvada, Colorado. Board members in attendance were: Jim Whitfield, Tommy Skul, Kristen Larington and outgoing director Lee Humrich. District staff members in attendance were: Lauri Dannemiller, Executive Director, Dawn Fredette, Recording Secretary, and Luann Levine of Human Resources and her husband Randy Greenwood. Also present was Board member-elect Vicki Pyne and her husband Thomas Pyne.
MOTION: Director Larington moved to excuse the absence of Director Glenn due to advance notice to the Board. Director Skul seconded. Motion passed unanimously.
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
MOTION: Director Larington moved for approval of the Agenda as posted. Director Skul seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF APRIL 21, 2016 MEETING
MOTION: Director Skul moved for approval of the Minutes of the April 21, 2016 meeting, as presented. Director Humrich seconded. Motion passed unanimously.
Ms. Levine said it’s been a pleasure working with Director Humrich who has been a great contribution to the Board.
1. Election Results and Next Steps
Ms. Dannemiller discussed aspects of the District’s election held on May 3, 2016, noting that almost 29% of the ballots sent out were returned and counted, a very high voter turnout. The Unofficial Abstract of Votes indicated the number of votes cast as follows: Yes: 14,294; No: 9,199; Vicki Pyne: 14,472; Jeff Glenn: 14,281. Ms. Dannemiller thanked Ms. Fredette for the conduct of the election and Ms. Levine for her historical knowledge. She further noted the successful collection of ballots at the drop-off facilities and at the Apex Center drive-thru on election day.
The design and construction schedule of the six bond projects was discussed. The District will be adding 30% to its current facilities. Ms. Dannemiller thanked the Board and former Executive Director Mike Miles for getting the District to this point.
Director Humrich also thanked fellow Board members. Director Whitfield complimented the campaign team and consultants involved, noting the phone banking, yard signs, and the walk and drop. He also thanked all those that funded the campaign.
Additional discussion included election demographics and obtaining precinct level voting. The campaign can do further analysis, and it was suggested that a synopsis of the election also be prepared for future reference.
2. Board Appreciation
Director Whitfield thanked Director Humrich for his eight years of service on the Board of Directors, describing him as sincere, genuine, informed, always professional, and as driving the other Board members to strive for a better Apex PRD for the public. Director Whitfield also noted Director Humrich’s volunteer activities and his vital input regarding the election.
Director Larington thanked Director Humrich for everything she’s learned from him in the two years that she’s been on the Board.
Director Skul thanked Director Humrich for helping him to make the decision to run for a position on the Board and to help make a difference in the community. Director Skul further noted that Director Humrich has never had a personal agenda but always an agenda to benefit everyone.
Director Humrich stated he is excited for the Board and the future of the District. He’s pleased the bond election passed, noting he learned a lot along the way. The Board members presented Director Humrich with a certificate of appreciation.
3. 1st Quarter 2016 Financial Report
Ms. Dannemiller discussed the quarterly financial report for the District, noting revenues are significantly higher with expenditures being just slightly higher. The breakdown of the General Fund was discussed, including differences from the first quarter of 2015. The Apex Fund was also discussed. Rentals are up, and daily passes and classes are doing well. Director Whitfield mentioned possible expansion of the exercise room.
Additional discussion on the financial report included the significant increase in revenues compared to 2013.
OLD BUSINESS: None
EXECUTIVE DIRECTOR’S REPORT
Items discussed and included in Ms. Dannemiller’s report dated May 5, 2016:
• Upcoming Meetings & Events
• Staffing Items of Note: Stephanie Allen, Recreation Coordinator for Adult Sports, is resigning, effective July 1. Recruitment for her replacement is underway.
• Board Notes:
Jeff Glenn and Vicki Pyne were each elected to a four-year term at the May 3, 2016 election. Swearing in will occur at the May 19, 2016 Board meeting
Election results for Ballot Issue A were: YES: 14,294; NO: 9,199.
Planning for implementation of the bond projects is underway and will be discussed further at the May 19 meeting.
• Budget & Revenue Update: The 2015 CAFR is being finalized and will be presented to the Board at the May 19 meeting. In addition, the District was notified by the Government Finance Officers Association that its current fiscal year budget document won the Distinguished Budget Presentation Award. More information on that award will be provided at the May 19 meeting.
• Facility Update:
RFP for the Community Heroes Park and Pickleball courts has been issued. Contracting and permitting should be complete by the end of May, and construction should begin in mid to early June.
A major maintenance issue with the ice chillers at the ice arena occurred this week, necessitating a $150,000 emergency expenditure to allow the ice arena to operate
• Employee Recognition: The April honoree is Sara Peterson in Golf Operations at Indian Tree.
Also discussed was the recent passing away of Yvonne Dowlen, a longtime skater at the Apex Center. She suffered a cardiac incident while on the ice on May 2. Her family would like to have a memorial event at the Apex Center in the next few weeks.
BOARD MEMBER REPORTS
Director Larington reported that the Apex PRD Foundation still needs four members and that they are asking around for any interest. The Foundation is also working on the upcoming Father’s Day Car Show and sponsors for the show, as well as deciding on other top activities for the year. Director Larington also commented on how well the Simms Street Center is coming along, and that it looks very nice and especially clean.
Director Skul noted upcoming meetings he’ll be attending, including Arvada Young Professionals, Business After Hours, and 3rd Friday Breakfast. He also referenced the Chamber’s upcoming Sand in the City event on June 25-26, which draws 13,000+ visitors.
Director Whitfield reported on the recent coordinating committee meeting with the City, at which the Apex PRD election and its campaign were discussed at length. Director Whitfield also discussed the next challenge regarding Meyers Pool, which will need to involve other Board members since he is on the Board for only two more years. Additional discussion included the upcoming car show and the AVA golf tournament being held at Indian Tree. Lastly, Director Whitfield discussed that it’s such a great time to be part of the District with the addition of the therapy pool, the embracing of additional youth sport groups, and with the excitement of the tennis community.
Director Humrich mentioned e-mails received from organizations congratulating the District on the successful election. Director Humrich said bon voyage and wished everyone good luck.
MOTION: Director Humrich moved that the meeting be adjourned. Director Larington seconded. Motion passed unanimously.
Director Whitfield adjourned the meeting at 7:15 p.m.
Dawn Fredette, Recording Secretary
Kristen Larington, Secretary/Treasurer