December 1, 2016 Board of Directors Meeting Minutes
BOARD OF DIRECTORS
December 1, 2016
CALL TO ORDER
President Whitfield called to order the December 1, 2016 regular meeting of the Board of Directors of the Apex Park and Recreation District, held at 6:30 p.m. in the Randall Room at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Board members in attendance were: Jim Whitfield, Jeff Glenn, Kristen Larington, Tommy Skul, and Vicki Pyne. District staff members present were: Lauri Dannemiller, Executive Director; Bob Roby, Deputy Director – District Services; and, Dawn Fredette, Executive Assistant and Recording Secretary.
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
The Board noted that Agenda Item #1 is being tabled until January 2017.
MOTION: Director Pyne moved for approval of the updated Agenda. Director Skul seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF OCTOBER 20, 2016 AND NOVEMBER 17, 2016 MEETINGS
MOTION: Director Skul moved for approval of the Minutes of the October 20, 2016 and November 17, 2016 meetings. Director Glenn seconded. Motion passed unanimously.
PUBLIC INPUT – None
1. Consider CMGC Contract for the Apex Center – (tabled until a January 2017 Board meeting)
2. Bond Projects Update
Mr. Roby reviewed and discussed his November Bond Projects Report as follows:
Tennis Center – Fransen Pittman has been selected as the CMGC. There will be a meeting in two weeks to narrow down the timeline. Work on the outdoor courts will begin prior to the other renovations.
Apex Center – First session with Growling Bear Construction was held for initial concept review.
Lutz/Long Lake Ballfields – Four construction firms are going to be interviewed next week. They are all strong candidates.
Secrest/Fitzmorris – Three firms are being interviewed next week. There have been more meetings with the City Planning Department and the Board should expect to see plans in January. The City has indicated that they have no further comments on the IGA for Fitzmorris; need to hear from the school district though to finalize the details.
The Board discussed options for photographing progress on the bond projects.
Ms. Dannemiller reviewed and discussed the information provided to the Board regarding the current Court injunction on the Department of Labor’s rule regarding overtime and minimum salary for exempt employees, scheduled to take effect December 1, and various possible scenarios for the District in light of the current ruling, including: 1) going forward with the salary changes approved by the Board at their last meeting; 2) not going forward and revising the salary changes to reflect market adjustments or providing only cost of living and merit increases to affected employees ($50,000).
Discussion ensued regarding budgetary considerations, what are other employers doing in light of the injunction, job title changes, and exempt vs. non-exempt status.
MOTION: Director Glenn moved that the previously approved salary changes, which were made to adhere to the new overtime rule, be revised for the 2017 budget so affected employees are going into either the market adjustment or the merit adjustment pool. Director Skul seconded. Motion passed unanimously.
At 7:15 p.m. the Board took a recess until 7:20 p.m.
At 7:20 p.m., Director Glenn moved for the Board to enter into Executive Session pursuant to Section 24-6-402(4)(f), C.R.S., for the purpose of the Executive Director’s Performance Review. Director Larington seconded. Motion passed unanimously.
At 7:40 p.m., Director Larington moved for the Board to come out of Executive Session and return to the regular meeting. Director Glenn seconded. Motion passed unanimously.
OLD/OTHER BUSINESS – None
EXECUTIVE DIRECTOR REPORT
Ms. Dannemiller discussed having a shared calendar with the Board to track upcoming events requiring Board attendance, including the upcoming Santa Breakfast at the Community Rec Center. Director Larington offered to attend the Santa Breakfast. Ms. Dannemiller also noted the next Board meeting is on December 12 at Indian Tree and will be followed by dinner.
BOARD MEMBER REPORTS/INPUT
Director Pyne reported on a recent meeting that she and Ms. Dannemiller had with Joyce Johnson of the Jeffco Prosperity Project to discuss the possibility of partnering with businesses to advocate for children in poverty who need recreation and to discuss the advertising of scholarships.
Director Larington had nothing to report at this time.
Director Skul had nothing to report at this time.
Director Glenn had nothing to report at this time.
Director Whitfield reported that he attended the Chamber’s recent 3rd Friday Breakfast which included a Mayor’s Roundtable with the various Jeffco mayors and Denver’s Mayor Michael Hancock. He further noted that Director Glenn will speak at the upcoming Youth Sports Volunteer Appreciation Dinner. Director Whitfield also reported on the SDA’s annual retreat day for SDA Board members where they discuss SDA’s year-end results.
MOTION: Director Skul moved that the meeting be adjourned. Director Glenn seconded. Motion passed unanimously.
Director Whitfield adjourned the meeting at 7:50 p.m.
Dawn Fredette, Recording Secretary
Kristen Larington, Secretary/Treasurer