November 17, 2016 Board of Directors Meeting Minutes
BOARD OF DIRECTORS
November 17, 2016
CALL TO ORDER
President Jim Whitfield called the November 17, 2016 meeting of the Board of Directors of Apex Park and Recreation District to order at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Board members in attendance were: Jim Whitfield, Jeff Glenn, Vicki Pyne, and Kristen Larington. Tommy Skul was absent. Participating staff members were Lauri Dannemiller, Executive Director; Bob Roby, Deputy Director-District Services; Kristin Donald, Finance Manager; and Luann Levine, acting as Recording Secretary.
MOTION: Director Glenn moved for the absence of Director Skul to be excused due to advance notice to the Board. Director Larington seconded. Motion passed unanimously.
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
MOTION: Director Glenn moved for approval of the Agenda as posted. Director Pyne seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF OCTOBER 20, 2016
Approval of the October 20, 2016 minutes will be postponed to the December 1, 2016 Board meeting.
PUBLIC INPUT – There was no public input.
1. Pickleball for Heroes Presentation of Check to TBI
Lauri Dannemiller, Executive Director, invited Ken Marquardt and Shauna Hilgers to come forward and receive a check in the amount of $70,007 on behalf of Operation TBI Freedom. These funds were raised at the recent Pickleball for Heroes Tournament. Mr. Marquardt addressed the Board, thanking them and stating it was five years ago when he first came to the District with his dream of outdoor pickleball courts, and now there are 24 courts at the Simms Street Center. He also pointed out how pickleball changes people’s lives and that 375 people are now playing pickleball through the District’s programs. He added that it is a privilege to raise funds for the TBI veterans. The Board thanked Mr. Marquardt for his dedication.
2. Bond Projects Update
Mr. Roby gave an oral report to the Board on the Bond Projects stating he is very proud of the District Services staff. District Services staff completed most of the demolition at Lutz Sports Complex in just three days and did an awesome job saving the District thousands of dollars. CMGC interviews for the Tennis Center were held yesterday and we received some good news concerning the flood plain issue. Architects have been selected for Fitzmorris/Secrest Rec Centers and Lutz/Long Lake Ranch. At Long Lake, we are looking at all the things we can and can’t do out there. In response to questions from the Board Mr. Roby discussed timelines, design meetings, and working with the Board members on meeting schedules as needed.
a. Consider CMGC Contract for Apex
This agenda item will be postponed to the December 1, 2016 Board meeting.
b. Consider Architect for Fitzmorris and Secrest Rec Centers
Frank Buono, Barker Rinker Seacat, addressed the Board and provided a presentation detailing some background, history and completed projects by BRS. Mr. Buono discussed timelines, design concepts and their philosophy of the three C’s, Consider, Confirm and Commit, explaining that the three Cs will provide the most efficient process through the evolutionary development of the project. He added that their team is very excited to get started on the design and construction of the Secrest and Fitzmorris renovation/expansion projects. The Board thanked Mr. Buono for his presentation.
MOTION: Director Pyne moved for approval of Resolution APRD2016-13 Authorizing a Contract with Barker Rinker Seacat Architecture for Architectural Services for the Secrest and Fitzmorris Recreation Centers. Director Larington seconded. Motion passed unanimously.
c. Consider Architect for Lutz/Long Lake Ranch
Matt Whipple, DHM Design, provided a presentation to the Board pointing out that DHM Design is a 50 plus member firm that has been in business for 40 years and their expertise is master planning of park projects from neighborhood projects to national park work. Local projects include Pioneer Park in Commerce City, Christopher Fields in Westminster, and Aurora Sports Park. Mr. Whipple added that he will be the principal in charge and project manager of the Lutz/Long Lake project and is looking forward to working with the District. The Board thanked Mr. Whipple for his presentation.
MOTION: Director Larington moved for approval of Resolution APRD2016-15 Authorizing a Contract with DHM Design for Landscape Architectural Services for the Lutz Sports Complex and Long Lake Ranch Regional Park Expansion/Renovation. Director Pyne seconded. Motion passed unanimously.
3. Conduct Public Hearing on 2017 Budget and 2016 Budget Amendment
At 6:45 p.m., President Whitfield opened the public hearing on the 2017 Proposed Budget. A notice of the budget public hearing was published in the Golden Transcript on November 10, 2016, pursuant to §29-1-106 of the Colorado Revised Statutes.
Overview of 2017 Budget: Kristin Donald, Finance Manager, addressed the Board and presented a PowerPoint presentation overview of the proposed 2017 budget pointing out the budget guide and the different sections of the budget book. Ms. Donald then explained that the Board will consider approving a resolution this evening to adjust 2016 appropriations because of several operational issues that have come up throughout the year. These appropriations are typical measures to adjust funds as we near the end of the fiscal year. Board discussion ensued. Ms. Donald added that the Board will approve the final 2017 budget at the December 12, 2016 Board meeting.
MOTION: Director Glenn moved for approval of staff’s proposal addressing the Department of Labor’s new regulation increasing the minimum salary requirement for certain exemptions under the Fair Labor Standards Act (FLSA) which takes effect December 1, 2016. Director Pyne seconded. Motion passed unanimously.
MOTION: Director Glenn moved for approval of Resolution APRD2016-14 for Budgetary Transfers and Additional Appropriations for Fiscal Year 2016 authorizing the appropriation of $90,410 for the Conservation Trust Fund, and $573,651 for the Debt Service Fund, and $150,000 for the Apex Fund. Director Larington seconded. Motion passed unanimously.
EXECUTIVE DIRECTOR REPORT
Ms. Dannemiller stated that the District has many holiday events coming up. A schedule has been sent to the Board and an online calendar will be created through Outlook so the Board will be invited to optional and required events.
BOARD MEMBER REPORTS
Director Larington reported that she attended the Apex PRD Foundation meeting which was primarily focused on the follow-up of the Pickleball for Heroes Tournament and finalizing the donation funds to Operation TBI Freedom.
Director Glenn reported that he attended the Jeffco Pineapple Open Swim Meet at Meyers Pool and was amazed at what a huge event it is. The place was packed and luckily it was a warm weekend so many people were sitting outside in lawn chairs. It was an unbelievable event.
President Whitfield reported that he attended the Coordinating Committee meeting and presented the challenges of the Meyers Pool roof to City staff. There will be more discussion at future meetings after we receive more specific information from the engineers after the first of December. We need to do a cost benefit analysis and what needs to be done and when.
MOTION: Director Pyne moved that the meeting be adjourned. Director Larington seconded. Motion passed unanimously.
President Whitfield adjourned the meeting at 7:53 p.m.
Luann Levine, Recording Secretary
Kristen Larington, Secretary/Treasurer