January 19, 2017 Board of Directors Meeting Minutes
BOARD OF DIRECTORS
January 19, 2017
CALL TO ORDER
In the absence of President Whitfield, Vice President Glenn called to order the January 19, 2017 meeting of the Board of Directors of the Apex Park and Recreation District, held at 6:30 p.m. in the Randall Room at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Board members in attendance were: Jeff Glenn, Kristen Larington, Tommy Skul, and Vicki Pyne; Jim Whitfield arrived later in the meeting. District staff members present were: Lauri Dannemiller, Executive Director; Bob Roby, Deputy Director – District Services; and Dawn Fredette, Executive Assistant and Recording Secretary. Also present were design teams from the following firms: Barker Rinker Seacat (Apex Center Project and Secrest/Fitzmorris Rec Centers); DHM (Lutz/Long Lake Fields); and SinkCombsDethlefs (Tennis Center).
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
MOTION: Director Larington moved for approval of the Agenda as presented. Director Pyne seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF JANUARY 5, 2017 MEETING
MOTION: Director Pyne moved for approval of the Minutes of the January 5, 2017 meeting. Director Larington seconded. Motion passed unanimously.
PUBLIC INPUT: None
1. BOND PROJECTS UPDATE – PRELIMINARY DESIGN PRESENTATIONS
Mr. Roby briefly discussed the design presentations to be provided to the Board regarding the bond projects.
BARKER RINKER SEACAT: APEX CENTER PROJECT
Dave Hammel of BRS introduced himself to the Board and proceeded to discuss the new splash pad, the play structure in the middle pool, and the clubhouse.
Mr. Hammel presented and discussed a splash pad site plan with possible features. He noted that no detention pond will be needed. Discussion ensued regarding costs and budget.
Mr. Hammel then presented and discussed a possible replacement for the play structure in the middle pool of the Apex Center. Discussion ensued regarding the theme of the structure.
Mr. Hammel further presented and discussed a plan for the clubhouse indoor play structure. Discussion ensued regarding possible therapeutic elements.
BARKER RINKER SEACAT: SECREST/FITZMORRIS REC CENTERS
Mr. Hammel continued to address the Board for BRS to discuss the rec centers. He noted that the rec centers are basically on the same path and schedule. He discussed BRS’s mission statement to define the guidelines for the projects. He presented and discussed project schedule and cost information for the rec centers.
SECREST: Mr. Hammel reviewed and discussed the existing Secrest site, and presented an illustrative new site plan and rec center floor plan. He further reviewed and discussed the wellness pool, window placement, and exterior elevation ideas including building materials.
FITZMORRIS: Mr. Hammel proceeded to discuss the existing Fitzmorris site, and presented an illustrative new site plan and rec center floor plan. He further reviewed and discussed building placement on the site, building perspectives, and exterior elevation ideas including building materials. He also presented a pool concept.
The Board thanked Mr. Hammel for the great presentations and for all his efforts on the projects.
DHM: LUTZ/LONG LAKE FIELDS
LONG LAKE: Matt Whipple of DHM introduced himself to the Board and proceeded to discuss the Long Lake Ranch project. He noted there are three existing ball fields and that they will finish off two more. Mr. Whipple provided a project update and discussion ensued regarding parking, ball field elements, utility easement constraints, and landscaping.
Mr. Whipple and the Board also discussed the location of two new synthetic multi-sport turf fields, the sports to be accommodated, striping, lighting, space for spectators, material selection, and parking and traffic flow.
LUTZ: Mr. Whipple provided a project update regarding the Lutz ball field project. He discussed location of the new four-field complex, ball field elements, parking, pedestrian access, plaza and playground designs, the restrooms and concessions building, and spectator seating. He also discussed coordinating with the contractor, as well as pricing, permitting and schedule.
The Board thanked Mr. Whipple for the great presentations and for all his efforts on the projects.
SINKCOMBSDETHLEFS: TENNIS CENTER
Mira Theisen presented and discussed a site plan for the tennis center project. She noted that they’ve been working with the North Jeffco Tennis Club and the City on the plans. She discussed parking improvements, fire access, the building entrance, and landscaping. Phase 1 will be the outdoor courts, Phase 2 will be the building and the parking lot. Temporary parking options for Phase 2 were discussed.
Ms. Theisen further discussed the exterior court complex including the outdoor space between the courts and the building, ball containment, lighting, and spectator seating.
Ms. Theisen also discussed the tennis building floor plan including spectator seating and security. Further discussion included building exterior elevation ideas, including building material and colors. An aerial rendering was shown
The Board thanked Ms. Theisen for the great presentation and for all her efforts on the project.
OLD/OTHER BUSINESS: None
EXECUTIVE DIRECTOR REPORT
Ms. Dannemiller did not provide a formal report but noted there will be a public meeting at the Fitzmorris facility on February 21st.
BOARD MEMBER REPORTS/INPUT
Director Pyne will not be at the next Board meeting on February 2nd.
Director Skul mentioned the Chamber’s annual dinner on January 27th. He also noted that the Chamber is changing their monthly luncheons to a quarterly schedule.
Director Whitfield reported on the recent follow-up meeting regarding the 2016 Pickleball for Heroes Tournament. Discussion ensued. He also noted that Katie Groke Ellis was recently seated on the AVA Board.
Ms. Dannemiller reported that all current officers were reelected at the last Foundation meeting. She also noted that Ken Marquardt attended that meeting to thank the Foundation for their help with the 2016 PBH Tournament.
The Board reviewed an updated listing of upcoming events and discussed Board member attendance at the events.
MOTION: Director Glenn moved that the meeting be adjourned. Director Skul seconded. Motion passed unanimously.
Director Whitfield adjourned the meeting at 9:05 p.m.
Dawn Fredette, Recording Secretary
Kristen Larington, Secretary/Treasurer