February 16, 2017 Board of Directors Meeting Minutes
BOARD OF DIRECTORS
February 16, 2017
CALL TO ORDER President Whitfield called to order the February 16, 2017 meeting of the Board of Directors of the Apex Park and Recreation District, held at 6:30 p.m. in the Randall Room at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Board members in attendance were: Jim Whitfield, Jeff Glenn, and Vicki Pyne. Director Larington and Director Skul were absent, absences excused. District staff members present were: Lauri Dannemiller, Executive Director; Bob Roby – Deputy Director; and Dawn Fredette, Executive Assistant and Recording Secretary. Also present were staff members and volunteers from the Community Recreation Center.
MOTION: Director Glenn moved to excuse the absences of Director Larington and Director Skul due to advance notice to the Board. Director Pyne seconded. Motion passed unanimously.
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
MOTION: Director Glenn moved for approval of the Agenda as presented. Director Pyne seconded. Motion passed unanimously.
APPROVAL OF MINUTES OF THE FEBRUARY 2, 2017 MEETING
MOTION: Director Pyne moved for approval of the Minutes of the February 2, 2017 meeting. Director Glenn seconded. Motion passed unanimously.
PUBLIC INPUT – None
1. SENIORS WHO SHINE
Nancy Wellnitz, Recreation Supervisor at the Community Recreation Center, discussed the 35-year history of volunteers at the Center. Over the years there have been 806 volunteers for a total of 329,617 volunteer hours. Ms. Wellnitz also recognized Pat Stoehr, the Volunteer Coordinator at the Center.
Center staff members Nancy Wellnitz, Pat Stoehr, and Laura Schwenker introduced and recognized several of the Center’s senior volunteers for their extraordinary efforts in 2016, noting that these volunteers were also recognized by the Arvada Sunrise Rotary or the Jefferson County Council on Aging and Seniors Resource Center in 2016. The recognized volunteers were Glennis Hochstetler, Anita Tinajera, Carolyn Sullivan, Anita Bahnmiller, and Gail Hussin. The volunteers received a Certificate of Appreciation, which were presented by a member of the Board of Directors. The Board was impressed by all the hours and years these seniors have volunteered and by their tremendous contributions to the Center and the community. The Review of Awards prepared by Center staff is attached hereto and incorporated herein. The Board thanked the volunteers for all their hard work.
The Board also recognized and thanked Ms. Wellnitz and her staff for all their efforts at the Center.
2. CONSIDERATION OF RESOLUTION APRD2017-08 – RESOLUTION OF THE BOARD OF DIRECTORS OF APEX PARK AND RECREATION DISTRICT STATING THEIR COMPLETE SUPPORT FOR A SCIENTIFIC AND CULTURAL FACILITIES DISTRICT GRANT REQUEST FOR THE CULTURAL ENTERTAINMENT AND ARTS SERIES
Ms. Wellnitz discussed the amount of funds that has been received from SCFD for the Cultural Entertainment and Arts Series. She also mentioned some of the upcoming events for 2017.
MOTION: Following discussion, Director Glenn moved for the Board to approve RESOLUTION APRD2017-08 – RESOLUTION OF THE BOARD OF DIRECTORS OF APEX PARK AND RECREATION DISTRICT STATING THEIR COMPLETE SUPPORT FOR A SCIENTIFIC AND CULTURAL FACILITIES DISTRICT GRANT REQUEST FOR THE CULTURAL ENTERTAINMENT AND ARTS SERIES. Director Pyne seconded. Motion passed unanimously.
3. BOND PROJECTS UPDATE
Mr. Roby reviewed and discussed his District Bond Project Report for February. He presented slides showing that the dirt from Simms Street has been removed. 132 truckloads of dirt were moved to the Tennis Center, which equates to one third of the fill dirt needed for that project. Additional dirt will be obtained for the Lutz project, and dirt will also be needed at the Secrest project.
The Tennis Center outdoor courts have been demolished. They’ve been trying to save as many trees as possible at the Tennis Center and at all the sites. The tree work is being done in conjunction with the City Forester. More trees will be replaced than what is being taken down.
Mr. Roby noted that all projects will be at some level of permitting in March. He also discussed the meeting held between the City and all the Apex project teams to discuss making this process as streamlined as possible, which was a good meeting. Ms. Dannemiller also talked about discussions at that meeting. The Board inquired about groundbreaking dates, for which they will be kept informed.
Mr. Roby indicated that Growling Bear (Apex Center) is requesting bids from subcontractors. He discussed the Splash Pad, noting that the City is not charging for a sewer connection fee.
Mr. Roby also discussed preparations for the upcoming public meeting regarding Fitzmorris. Designs for that project are going well.
The Board thanked Mr. Roby for his bond projects update.
OLD/OTHER BUSINESS – None
EXECUTIVE DIRECTOR REPORT
Ms. Dannemiller noted that she will be touching base with Board members regarding the Fitzmorris public meeting.
BOARD MEMBER REPORTS/INPUT
Director Pyne reported that she attended the Art for the Young at Heart event at the Community Recreation Center as well as the Chamber’s annual dinner. She stated both were fun. She also mentioned that she will be the liaison for the Foundation’s fundraising committee for the Tennis Center opening.
Director Glenn also attended the Art for the Young at Heart event. He said it was a great event with a packed house. He further noted that he will attend the Fitzmorris public meeting.
Director Whitfield inquired about the date and location for the upcoming Coordinating Committee meeting with the City. Ms. Fredette will obtain and provide the requested information.
Director Whitfield also talked about discussions at the last meeting regarding Meyers Pool and roof estimates.
He also noted that the SDA’s first meeting of the year is coming up.
MOTION: Director Glenn moved that the meeting be adjourned. Director Pyne seconded. Motion passed unanimously.
President Whitfield adjourned the meeting at 7:25 p.m.
Dawn Fredette, Recording Secretary
Kristen Larington, Secretary/Treasurer