April 20, 2017 Board of Directors Meeting Minutes
BOARD OF DIRECTORS
April 20, 2017
CALL TO ORDER President Whitfield called to order the April 20, 2017 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. in the Randall Room at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Board members in attendance were: Jim Whitfield, Kristen Larington, and Tommy Skul. Directors Glenn and Pyne were absent, absences excused due to advance notice to the Board. District staff members present were: Lauri Dannemiller, Executive Director; JoAnn Gould – Deputy Director; Kristin Donald – Finance and HR Manager; Lynn Griffen – District Services Manager; Terry Goldwater – Apex Center Manager; and Dawn Fredette, Executive Assistant and Recording Secretary.
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
MOTION: Director Larington moved for approval of the Agenda as presented. Director Skul seconded and the motion passed unanimously.
APPROVAL OF THE MINUTES OF APRIL 6, 2017 MEETING
MOTION: Director Larington moved for approval of the Minutes of the April 6, 2017 meeting. Director Skul seconded and the motion passed unanimously.
PUBLIC INPUT – None
1. Conduct Public Hearing and Consider Resolution for Additional Amendment to the 2016 Budget
The Board moved to open the public hearing on the 2016 Budget Amendment. It was also noted that notice of the public hearing was published in the Golden Transcript pursuant to Colorado Revised Statutes.
Ms. Donald addressed the Board explaining that this amendment is for the General Fund, Conservation Trust Fund, and Debt Service Fund. She indicated that for the General Fund, there was an additional $10,000 in costs that came in at the end of the year. For the Conservation Trust Fund and Debt Service Fund, there were more expenditures than estimated, which Ms. Donald indicated is a good thing for the Debt Service Fund.
The Board moved to close the public hearing.
MOTION: Director Larington moved for approval of RESOLUTION NO. APRD2017-13, RESOLUTION TO AMEND 2016 BUDGET. Director Skul seconded. Motion passed unanimously.
2. Consider T-Mobile Cell Tower Agreement
Mr. Griffen introduced Paul Battaglia, the T-Mobile contractor who did all the work with the City. Mr. Griffen referred to the design drawings that were approved by the City. Mr. Battaglia explained a little bit about the process with the City, which requires zoning.
Mr. Griffen went on to discuss the $2200 in revenue the District will receive each month, and the 3% increase each year for the length of the 25-year contract. He noted that the contract has been thoroughly reviewed by District’s legal counsel.
Discussion ensued and Board members indicated they like the design, noting it’s important to be mindful of mountain views. Additional discussion included the power source for the antenna and how the antenna is secured.
It was further noted that other District facilities are also being looked at, including Simms. In addition, the Apex Center antenna will not affect other cell phone carriers. Apex could feasibly be approached by other carriers, especially since the City promotes co-location at the same sites.
Mr. Griffen and Mr. Battaglia also explained that energy costs will be looked at every five years.
MOTION: Director Larington moved for approval of the agreement with T-Mobile for installation of a cell tower on the roof of the Apex Center. Director Skul seconded and the motion passed unanimously.
3. Senior Leadership Team Presentation
Ms. Goldwater addressed the Board. She explained that SilverSneakers is a leading program for Medicare individuals. The three goals of the program are: 1) to keep healthy; 2) to provide opportunities for exercise; and, 3) social and emotional wellness. Ms. Goldwater provided some statistics and further discussed how SilverSneakers extends to all drop-in classes and for swimming laps, not just SilverSneakers classes. This also works vice versa in that non-SilverSneakers individuals can attend SilverSneakers classes.
Ms. Goldwater noted that since opening, the Apex Center alone has had 10,000 SilverSneakers members. She further discussed the number of SilverSneakers visits in the last few years, the amount paid by the program per visit, and the number of visits paid per month. She stated that in one recent year, income from the program was $260,000.
Ms. Goldwater also talked about two Apex Center employees, Sarah Cunningham and Phyllis Hoffman, who organize SilverSneakers special events and welcome people to the Center. They do a great job and are adored by staff and SilverSneakers members. Ms. Goldwater noted additional staff who are involved with program events, including welcome breakfasts and tours of the Center. Other special events include potlucks, casino trips, and the upcoming Senior Prom, which is the biggest and best event.
Discussion ensued regarding qualifications for the program and how it works with insurance. Not all levels of insurance cover SilverSneakers. Additional discussion included the data regarding usage and tapping the entire community. The Board ended the discussion by noting how great the SilverSneakers program is.
b. Initiatives for the Future
Ms. Goldwater briefly discussed the following items:
1. Evaluating space at District facilities for additional programs
2. Engaging more with the public using Survey Monkey
3. Kicking off an ambassador program at the Apex Center because of continued weekend problems, which would entail having a senior staff person in the Aquatics and Admissions areas. They would answer guest questions and be available to back up Aquatics staff.
4. Evaluating trending programs
4. Bond Projects Update
Ms. Dannemiller referenced the report provided by Mr. Roby. She discussed the scheduling of the Tennis Center groundbreaking on May 12th and preparation of the list of attendees, including dignitaries, etc.
She discussed challenges with the City’s permitting process, including the meeting of critical deadlines. The City has a new permitting process that is impacting not just Apex PRD projects, but other projects in the community as well.
Ms. Dannemiller noted that the groundbreakings for the Fitzmorris and Secrest Centers will hopefully be in late June.
Discussion ensued about providing the District’s priorities to the City.
Mr. Griffen talked about the new security gate at Long Lake Ranch, noting that the gate opens one hour before a game. Discussion ensued regarding traffic issues and people being locked inside.
EXECUTIVE DIRECTOR REPORT
Ms. Dannemiller referred the Board to the updated Naming Rights Policy, specifically to the revised language in the Ethics Clause. The Board agreed with the revised language.
Ms. Dannemiller also discussed upcoming events including the Bike Rodeo, Muffins with Mom, and pool openings on May 29th.
BOARD MEMBER REPORTS/INPUT
Director Skul reported that he attended the Chamber’s recent Annual State of the City Address.
Director Larington had nothing to report at this time.
Director Whitfield discussed the Foundation’s upcoming Car Show. He also mentioned the upcoming AEDA meeting as well as the upcoming SDA meeting to discuss legislative bills, one of which is a statewide tax increase for roads.
In addition, Ms. Dannemiller showed the Board a clip of this year’s Easter Egg Hunt that was taken by Bob Roby using a drone.
MOTION: Director Larington moved that the meeting be adjourned. Director Skul seconded and the motion passed unanimously.
President Whitfield adjourned the meeting at 7:25 p.m.
Dawn Fredette, Recording Secretary
Kristen Larington, Secretary/Treasurer