August 17, 2017 Board of Directors Meeting Minutes
BOARD OF DIRECTORS
August 17, 2017
CALL TO ORDER President Whitfield called to order the August 17, 2017 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. in the Randall Room at the Apex Center, 13150 W. 72nd Avenue, Arvada, Colorado. Board members attending were: Jim Whitfield, Jeff Glenn, and Tommy Skul. Director Pyne was also in attendance via videoconference. Director Larington was absent, absence excused. District staff members present were: Lauri Dannemiller – Executive Director; Bob Roby and JoAnn Gould – Deputy Directors; Jim Reasor – Finance and HR Director; Whitney Walker – Field House Assistant Manager; and Dawn Fredette – Executive Assistant and Recording Secretary. Also present was Linda Glesne of Collins Cockrel & Cole, General Counsel for the District.
APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS
Ms. Dannemiller noted that an additional agenda item is needed to approve a resolution adding Mr. Reasor as a signor for the District’s bank accounts at Colorado Business Bank.
MOTION: Director Glenn moved for approval of the Agenda as amended. Director Pyne seconded and the motion passed unanimously.
APPROVAL OF MINUTES OF THE AUGUST 3, 2017 MEETING
MOTION: Director Glenn moved for approval of the Minutes of the August 3, 2017 meeting. Director Pyne seconded and the motion passed unanimously.
PUBLIC INPUT – None
1. Approval of Resolution Designating Bank Account Signors
MOTION: Director Glenn moved for approval of RESOLUTION NO. APEXPRD2017-18, RESOLUTION APPROVING EXECUTIVE DIRECTOR AND FINANCE AND HR DIRECTOR AS DESIGNATED SIGNORS FOR THE APEX PARK AND RECREATION DISTRICT BANK ACCOUNTS HELD AT COLORADO BUSINESS BANK. Director Pyne seconded and the motion passed unanimously.
2. Introduction of Jim Reasor – Finance and HR Director
Ms. Dannemiller introduced Mr. Reasor to the Board. She noted he started his new position almost two weeks ago and has hit the ground running due to it being budget preparation season. Ms. Dannemiller also discussed Mr. Reasor’s employment background.
Mr. Reasor stated he is appreciative to be joining Apex Park and Recreation District, noting the District has a great reputation in the area. He’s looking forward to working with the Board and helping the District with his contributions.
3. Senior Leadership Team Presentation: Soccer Trending
Ms. Walker provided some background on the youth and adult soccer programs offered at the Field House. She noted they had a record breaking year in one of this year’s youth summer camps. She also talked about the session timelines and the many different types of soccer programs offered.
Ms. Walker discussed trends in youth soccer nationally, including the new development model created by U.S. Soccer. She noted the new model was designed to be more compliant with international soccer and she discussed its impact on teams across the nation. Ms. Walker also noted there are uncertainties going forward and discussion ensued.
Ms. Walker talked about additional changes including an increase in small side games, which will help on the international stage, as well as smaller and quicker games for youth. She explained the significance of these changes to the programs at the Field House and how they are adapting. Ms. Walker also talked about other soccer facilities in the area.
She next discussed the adult soccer programs, noting that participants are primarily 21 to 45 years of age. Indoor soccer is a great fit for the adult population because the softer surface is easier on the body. In addition, the length of commitment isn’t too long. Ms. Walker also mentioned the importance of the social aspect in adult leagues. In a recent survey done of the adult programs, 98% of players indicated they would continue to return session after session. Ms. Walker also talked about the outdoor adult leagues.
In addition, she noted there might be room for growth for the adults with quicker and smaller games, as well as a smaller field and less running. She explained the different adult age divisions.
The bubble soccer trend was discussed and how it was a fun way to create new interest in the sport of soccer.
Questions and answers with the Board followed Ms. Walker’s presentation. She noted that the top survey comment was to eliminate 11:00 p.m. games. Her goals are to keep soccer relationships strong and to remain competitive.
Ms. Dannemiller asked about utilizing under used tennis courts for Futsal. Ms. Walker recommended a study on this possibility.
The Board thanked Ms. Walker for her presentation.
(The Board took a two-minute break.)
4. Executive Session
MOTION: At 7:00 p.m., Director Glenn moved for the Board to enter into Executive Session pursuant to Section 24-6-402(4)(b) and (e), C.R.S., for the purpose of receiving legal advice related to the District’s intergovernmental agreement with Prospect Recreation & Park District. Director Pyne seconded and the motion passed unanimously.
MOTION: At 7:20 p.m., Director Glenn moved for the Board to come out of Executive Session and return to the regular meeting. Director Skul seconded and the motion passed unanimously.
No formal action was taken by the Board.
5. Approval of Final GMPs
Mr. Roby first provided the Board with the following bond project updates:
– 50% of the concrete for the tennis courts is down and the foundation for the new building is in. Anticipate completion of the structure by September 10 and then work will begin on the interior.
– Mr. Roby gave a nod to Adolfson & Peterson for completing the parking lot at Fitzmorris before back to school night.
– Apex Center splash pad work has started, including water line work; trees have been removed.
– Earthwork being done at Long Lake in preparation for synthetic turf. Mr. Roby discussed plans for all the dirt.
a. Fitzmorris and Secrest Recreation Centers – Adolfson & Peterson
Mr. Roby referred to his memo recommending the Board approve the 2nd GMP known as the final GMP in the amount of $12,206,472 for the construction of the Secrest and Fitzmorris Recreation Centers and establishing substantial completion dates of July 3, 2018, for Secrest, and May 22, 2018, for Fitzmorris.
MOTION: Director Glenn moved for approval of RESOLUTION NO. APEXPRD2017-16, A RESOLUTION AUTHORIZING A SECOND AMENDMENT TO THE CMGC AGREEMENT WITH ADOLFSON & PETERSON CONSTRUCTION TO ESTABLISH A FINAL GMP FOR THE FITZMORRIS AND SECREST RECREATION CENTER PROJECTS. Director Skul seconded and the motion passed unanimously.
b. Apex Center – Growling Bear
Mr. Roby referred to his memo recommending the Board approve the 2nd GMP in the amount of $1,867,025, which does not include construction of the indoor playground and the slide at the splash pad. Mr. Roby noted that the two excluded items would come in 2018.
MOTION: Director Glenn moved for approval of RESOLUTION NO. APEXPRD2017-17, A RESOLUTION AUTHORIZING A SECOND AMENDMENT TO THE CMGC AGREEMENT WITH GROWLING BEAR CO. (INC.) TO ESTABLISH A FINAL GMP FOR THE APEX CENTER SPLASH PAD AND INDOOR POOL PLAY AREA PROJECT (MIDDLE POOL). Director Skul seconded and the motion passed unanimously.
Mr. Roby further noted that in October the Board will see the final GMP for ECI regarding Lutz and Long Lake. He also noted that the District is past the Denver Water easement issue.
The Board thanked Mr. Roby for all his efforts on the bond projects.
6. Approval of 2018 Proposed Facility Fees
Ms. Dannemiller noted the discussions at the last Board meeting and changes that were suggested to the proposed fees. She referred to the updated staff memo and discussed the following: non-resident fee increase percentages, the age for free admission, Prospect RPD fees, and the outdoor pool discount for Tier 1 pass holders.
Ms. Gould reviewed and discussed her memo providing survey data regarding the age for free admission. She also discussed keeping the Plus Pass.
Ms. Dannemiller referred the Board to the golf fees survey data provided. She noted that no additional changes were made to golf fees. Discussion ensued.
MOTION: Director Glenn moved to approve the 2018 Proposed Facility Fees as presented at this meeting. Director Pyne seconded and the motion passed unanimously.
Ms. Dannemiller and the Board thanked Ms. Gould for all her efforts.
OLD/OTHER BUSINESS – None
EXECUTIVE DIRECTOR REPORT
Ms. Dannemiller noted the following upcoming events:
– Dog Swim and the Community Heroes Park Build Day, both on August 19
– Secrest Groundbreaking Picnic on August 23
– CRC’s Volunteer/Part-time Employee Recognition on August 24
– Simms Street Grand Opening on August 26
– Pickleball for Heroes Tournament over Labor Day weekend.
BOARD MEMBER REPORTS/INPUT
Director Pyne had nothing to report at this time.
Director Skul will be attending the Chamber’s 3rd Friday Breakfast: State of Education. He’s also participating in the Chamber’s golf tournament on August 25.
Director Glenn will be helping at the Community Heroes Park Build Day. Ms. Dannemiller explained the main functions of the volunteers at the event.
Director Whitfield mentioned sending money to the Arvada Community Food Bank in lieu of Board participation in their annual golf tournament. He further noted he has a conflict with the upcoming meeting regarding Meyers Pool and that Director Skul will be going in his place. Director Whitfield will be attending the upcoming SDA meeting.
There was discussion regarding the upcoming SDA conference. Director Glenn and Ms. Dannemiller mentioned going for one day depending on price. Director Whitfield will be at the conference.
Director Glenn further noted he will attend the upcoming Volunteer/Part-time Recognition dinner at the CRC. The Board’s foursome for the Foundation’s golf tournament was also mentioned.
MOTION: Director Glenn moved that the meeting be adjourned. Director Skul seconded and the motion passed unanimously.
President Whitfield adjourned the meeting at 7:50 p.m.
Dawn Fredette, Recording Secretary
Kristen Larington, Secretary/Treasurer