February 15, 2018 Board of Directors Meeting Minutes

BOARD OF DIRECTORS
February 15, 2018

CALL TO ORDER

Vice President Glenn called to order the February 15, 2018 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. at the Apex Center, 13150 West 72nd Avenue, Arvada, Colorado. Board members in attendance were: Jeff Glenn, Kristen Larington, and Vicki Pyne. President Whitfield participated via video conferencing. Director Skul was absent, absence excused. District staff members present were: Lauri Dannemiller – Executive Director; JoAnn Gould – Deputy Director, Recreation Services; Hillary Roemersberger – Recreation Services Director; Laina Doyle – Manager/Rec Coordinator at the Secrest Center; Nancy Wellnitz – Facility Manager of the Community Rec Center, along with Laura Schwenker, Lynn Weiss and Dale Marshall from the CRC; Brian Bott – Apex Ice Arena Manager; Linda Glesne of Collins Cockrel & Cole, Legal Counsel; and Dawn Fredette – Executive Assistant and Recording Secretary. Members of the public in attendance included: Robert Martin – Executive Director of North Jefferson Taekwon-Do; appointees of the District’s new Youth Commission; senior volunteers from the CRC; and representatives of the Columbine Figure Skating Club.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

Motion: Director Whitfield moved for approval of the Agenda. Director Larington seconded, and the motion passed unanimously.

APPROVAL OF MINUTES OF THE FEBRUARY 1, 2018 BOARD MEETING

Motion: Director Pyne moved for approval of the Minutes of the February 1, 2018 Board of Directors meeting. Director Larington seconded, and the motion passed unanimously.

PUBLIC INPUT

Robert Martin of North Jefferson Taekwon-do discussed their program and classes offered at the Secrest Center. He also talked about how black belts are asked to give back to the community, and in that spirit he would like to award an honorary Taekwon-do black belt to Laina Doyle, Secrest Manager. He explained that Laina has been their program director for the last 12 years, and that she’s an advocate for the Secrest community and for kids of all ages. Mr. Martin presented Laina with an honorary black belt, the same one he received upon earning his first black belt. Mr. Martin noted this is only the second honorary black belt the club has awarded since 1981. The Board thanked Mr. Martin for Laina’s recognition.

NEW BUSINESS

1. Youth Commission Appointments

Ms. Gould discussed community service and volunteerism as an important part of the District. She also noted the District is lacking representation from the youth and teen population, even though youth volunteerism is increasing. Ms. Gould further discussed the Board’s recent approval of a charter for a Youth Commission to support a higher level of civic involvement. She generally discussed the Commission and the application process. Staff is recommending approval of all 16 applicants.

Ms. Roemersberger and Ms. Doyle introduced the candidates, providing school and activity background for each. The following are the names of the candidates: Avery Gaurmer, Charlie O’Brien, Future Ward, Peyton Glenn, Annamarie Covington, Levi DeGroot, Noah Loveland, Regan Parish, Ethan Polacsek, Garrett Gaurmer, Mallory Spencer, Maxwell Clifford, Cameron Lewaller, Takaji St. Pierre, Grant Oltrogee, and Kian Lamer.

Motion: Director Larington moved for appointment of the 16 candidates to the Youth Commission. Director Whitfield seconded, and the motion passed unanimously.

The appointees came forward and accepted an appointment certificate from the Board. The Board expressed their excitement for the program, noting the Commission members are setting a great example for their peers. The Board is looking forward to the efforts of the Commission.

2. Seniors Who Shine

Ms. Wellnitz talked about volunteers being the people who make up the Community Rec Center. She discussed recognition of senior heroes by the Arvada Sunrise Notary and and by the Jefferson County Council on Aging and Seniors’ Resource Center. Ms. Wellnitz, Ms. Schwenker, Ms. Weiss and Mr. Marshall introduced the 2017 award recipients and talked about the work each volunteer does, including the number of volunteer hours logged. The following are the senior heroes who were recognized: Norma Brown, Joni Hazlitt, Ginny Hindley, Cassie Herron, Mike Carmean, Kathy Mitchell, and Connie Morgan. Volunteers who were present received an award certificate from the Board.

3. Consideration of Resolution APRD2018-06 – Scientific and Cultural Facilities District Grant Request for the Cultural Entertainment and Arts Series

Ms. Dannemiller explained this is the annual request to have SCFD fund part of the Community Rec Center’s very popular concert series. She reviewed and discussed the resolution.

Motion: Director Larington moved for approval of RESOLUTION APRD2018-06, RESOLUTION OF THE BOARD OF DIRECTORS OF APEX PARK AND RECREATION DISTRICT STATING THEIR COMPLETE SUPPORT FOR A SCIENTIFIC AND CULTURAL FACILITIES DISTRICT GRANT REQUEST FOR THE HUMANITIES ENHANCEMENT SERIES. Director Pyne seconded, and the motion passed unanimously.

4. Senior Leadership Team Presentation: Ice Update and Columbine Figure Skating Club’s New Program

Mr. Bott introduced representatives from Columbine Figure Skating Club, Jen Betz – Secretary, and Kim Nelson – VP. Ms. Betz discussed the Club’s receipt of grant funds for a program to introduce figure skating to the deaf and hearing impaired community, with the help of the District. She further discussed the program in general, noting they are anticipating 15 new skaters. There will be interpreters on the ice with the students and coaches. The Club is asking for Apex’s help to promote the program.

Mr. Bott expressed his excitement about the program, noting a lot of work has gone into it. Mr. Bott then proceeded to give the Board an Ice Arena update and provided a PowerPoint presentation on the various user groups. He further talked about all the work it takes to run an ice facility and that he’s very proud of his staff.

The Board took a five minute break at 7:25 p.m., resuming the meeting at 7:30 p.m.

EXECUTIVE SESSION

Motion: At 7:30 p.m., Director Larington moved for the Board to enter into Executive Session pursuant to Section 24-6-402(4)(b), C.R.S., for the purpose of receiving legal advice related to a potential lawsuit. Director Whitfield seconded, and the motion passed unanimously.

Motion: At 7:50 p.m., Director Whitfield moved for the Board to come out of Executive Session and return to the regular meeting. Director Larington seconded, and the motion passed unanimously.

OLD/OTHER BUSINESS – None

EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller discussed a handout regarding upcoming events, which can also be found on the District’s website. She talked about the Tennis Center grand opening on Saturday, February 17, 3:00-6:00 p.m, including the program which will start at 4:00 p.m.

Ms. Dannemiller also discussed a handout containing bond project updates, noting great progress has been made with Xcel. She also mentioned that bids for the Child Watch project are still high.

BOARD MEMBER REPORTS/INPUT

Director Pyne asked about next Coordinating Committee meeting with the City. The meeting is scheduled for March 1.

Director Larington had nothing to report at this time.

Director Glenn indicated he would be at the upcoming Coordinating Committee meeting.

Director Whitfield recently did a presentation for Arvada Rotary providing an update on the District’s bond projects. He’ll be attending the Chamber’s luncheon in March. He missed this month’s breakfast at the Legion.

ADJOURNMENT

Motion: Director Pyne moved that the meeting be adjourned. Director Whitfield seconded, and the motion passed unanimously.

Vice President Glenn adjourned the meeting at 7:57 p.m.

Respectfully submitted,

Dawn Fredette, Recording Secretary

ATTEST:

Kristen Larington, Secretary/Treasurer