March 15, 2018 Board of Directors Meeting Minutes

BOARD OF DIRECTORS
March 15, 2018

CALL TO ORDER

Director Whitfield called to order the March 15, 2018 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. at the Apex Center, 13150 West 72nd Avenue, Arvada, Colorado. Board members in attendance were: Jim Whitfield, Kristen Larington, Tommy Skul, and Vicki Pyne. Director Glenn was absent, absence excused. District staff members present were: Lauri Dannemiller – Executive Director; JoAnn Gould – Deputy Director of Recreation Services; Bob Roby – Deputy Director of District Services; Hillary Roemersberger – Recreation Services Director; and Dawn Fredette – Executive Assistant and Recording Secretary.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Larington moved for approval of the Agenda. Director Skul seconded, and the motion passed unanimously.

APPROVAL OF MINUTES OF THE FEBRUARY 15, 2018 BOARD MEETING

MOTION: Director Skul moved for approval of the Minutes of the February 15, 2018 Board of Directors meeting. Director Pyne seconded, and the motion passed unanimously.

PUBLIC INPUT – None

NEW BUSINESS

1. Consider Ralston House Sponsorship

Ms. Dannemiller explained that the Board is being asked to approve a $1000 sponsorship, same as last year’s. Lauri also explained that Katie Groke Ellis, Marketing Director, will work with Ralston House regarding the benefits the District will receive for the $1000 sponsorship. Last year’s benefits included training for District staff on child predator awareness.

There was discussion in general on organizations reaching out to the District and good partnerships.

2. May 8, 2018 Election Update

Ms. Dannemiller discussed the recent lot drawing to determine the ballot order of candidate names.

Ms. Fredette provided information on upcoming election deadlines.

There was additional discussion on the following:
– candidates receiving an initial email from the Secretary of State’s office regarding campaign filing requirements;
– time frame for ballot recount, if needed;
– use of the District logo by candidates in campaign materials; Ms. Dannemiller will check with Legal Counsel and copy all candidates on the response;
– taking the candidates on a tour of the facilities, to include the Board members.

3. Bond Projects Update

Mr. Roby noted that Kristen Torres, District Services Administrator, did a great job with keeping things going while Mr. Roby was on leave.

Mr. Roby gave a PowerPoint presentation and discussed the work status at the bond project sites as follows:

Secrest: old gym floor coming out in April; new building will have a Certificate of Occupancy in June; figuring out how to open the pool before the new center is open

Fitzmorris: have had success with Xcel and good progress is being made at the site

Apex Center Splash Pad: progress continues; work is being done on the weekends

Tennis Center: open

Long Lake: artificial turf and lights are in; project will be done in June, but sod needs to set so opening in August; discussed progress on the plaza

Lutz: lights are in; fields and backstops are coming together

Mr. Roby noted that all in all, given the various setbacks, the projects are getting done in good time. There will be a lot of warranty work once the sites are open.

There was discussion on the timeline for Child Watch, for which there are still budget issues; hopefully know more within a month. Also, discussion on the opening of the Splash Pad and a speaker for the opening.

4. Senior Leadership Team Presentation: Launch on Group Fitness – Survey Results

Ms. Roemersberger discussed the recent community-wide survey to identify enhancements for current programs and receive input for programs at the new facilities. Survey participants included all ages but were primarily female between the ages of 35-44.

Ms. Roemersberger discussed the findings of the survey, noting this data is important since fitness is the biggest influence on how long gym goers stay at a facility. She also talked about items that will be addressed right away and those that will be upcoming. A community priority is to add classes at times to better accommodate working people.

Ms. Roemersberger referenced the big campaign around “Aspire, Advance, Achieve.” Also, the new personal training brochure was distributed and discussed.

The Board thanked Ms. Roemersberger for the informative presentation. Additional discussion included:
– holding classes in the gyms and utilizing unconventional spaces
– classes at the new facilities
– target marketing – MaxGalaxy will help with that

OLD/OTHER BUSINESS – None

EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller referenced her March 2018 report and discussed the following new employees: Jaclynn Nelson – Fitness Coordinator; Gordon Harrison – Skating Director; Al Aborishade – Technology Services Specialist; and Brad Logar – Facility Manager for Fitzmorris and Secrest. Internal changes include: Brook-Lyn Greenwood – from Coordinator at Simms Street to Recreation Coordinator for Youth and Family Services at the Apex Center; promotion of Jessica Starr at the Apex Center from Hospitality to Guest Services; and the transfers/promotions of Head Lifeguards Lexi Chavez (Apex Center), Jonathan Groger (Meyers) and Mike Wagner (Fitz/Secrest).

Ms. Dannemiller also discussed the Special Projects Team for 2018. They will be working to obtain a grant for the park at the Secrest Center site. The work of this year’s team will be strictly planning to obtain the grant from GOCO in the November cycle.

Regarding the upcoming events in Ms. Dannemiller’s report, she noted that Katie Groke Ellis would be receiving an award at the Chamber’s upcoming awards luncheon.

BOARD MEMBER REPORTS/INPUT

Director Pyne attended the Kiwanis breakfast this week. They need a location to practice for their upcoming melodrama and Director Pyne asked about possibly using one of the District’s facilities. Ms. Dannemiller will send an email to facility managers and ask about room availability on the dates that a space is needed.

Director Skul had nothing to report at this time.

Director Larington reported that the Foundation is working on the Memorial Day weekend Pickleball tournament. She also reported that the Foundation is planning a couple more restaurant fundraisers.

Director Whitfield discussed the turf replacement at the Field House in May and asked about staggering the replacement.

Additional discussion included the Board’s meeting schedule in April. All agenda items for April will be addressed at the April 5 meeting and the April 19 meeting will be cancelled.

ADJOURNMENT

MOTION: Director Skul moved that the meeting be adjourned. Director Larington seconded, and the motion passed unanimously.

President Whitfield adjourned the meeting at 7:43 p.m.

Respectfully submitted,

Dawn Fredette, Recording Secretary

ATTEST:

Kristen Larington, Secretary/Treasurer