April 5, 2018 Board of Directors Meeting Minutes

BOARD OF DIRECTORS
April 5, 2018

CALL TO ORDER Director Whitfield called to order the April 5, 2018 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. at the Apex Center, 13150 West 72nd Avenue, Arvada, Colorado. Board members in attendance were: Jim Whitfield, Jeff Glenn, Kristen Larington, Tommy Skul, and Vicki Pyne. District staff members present were: Lauri Dannemiller – Executive Director; JoAnn Gould – Deputy Director of Recreation Services; Katie Groke Ellis – Marketing Director; Jim Reasor Finance and HR Director; and Dawn Fredette – Executive Assistant and Recording Secretary.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Glenn moved for approval of the Agenda. Director Skul seconded, and the motion passed unanimously.

APPROVAL OF MINUTES OF THE MARCH 15, 2018 BOARD MEETING

MOTION: Director Pyne moved for approval of the Minutes of the March 15, 2018 Board of Directors meeting. Director Larington seconded, and the motion passed unanimously.

PUBLIC INPUT – None

NEW BUSINESS

1. Senior Leadership Team Presentation: Scholarships/Sponsorships Update

Ms. Groke Ellis provided a presentation to the Board updating them on the Community Access Fund. She noted the scholarship program was reorganized in 2017 so that scholarships are funded by sponsorships. Since then, 160 scholarships worth $17,000 have been given to Apex PRD residents for Apex programming.

Additional topics included: scholarship breakdowns by program and type; opportunities to expand programs with populations of need, including the Therapeutic Recreation Program; marketing to school partners and community organization partners, like Ralston House and Hope House. She also noted that Health One and Life Storage are coming on as sponsors at the Field House.

Ms. Groke Ellis introduced Regina Barney, a recipient of the scholarship fund. Ms. Barney provided some background on her family and how they came to be involved in the program. She expressed her appreciation for being able to have her children involved in Apex PRD activities.

Discussion with the Board ensued regarding the scholarship limit per individual, and communication with the District’s increasing diverse population, i.e., offering the online application in Spanish.

Ms. Dannemiller thanked Director Pyne for initiating the reorganized scholarship
program. Director Skul commented on the awareness being built in the community and commended Ms. Groke Ellis for doing a great job.

2. Discuss and Consider for Approval Updated Part-time Employee Benefits

Ms. Dannemiller explained the purpose of this discussion is to address the inequitable distribution of part-time employee benefits.

Ms. Gould referred to the memo provided to the Board and discussed the updated benefits they are being asked to approve. She noted that more equitable benefits across all facilities will help in attracting, recruiting, and retaining a talented workforce.

Mr. Reasor explained that the updated benefits are an attempt to get more creative in attracting and retaining talented staff. He also talked about the three benefit levels.

Questions and answers with the Board ensued. Discussion included information provided by Alan Abrams regarding golf rounds and increasing vigilance around tracking employee hours and their corresponding benefit level.

MOTION: Director Glenn moved for approval of the Updated Part-time Employee Benefits as presented. Director Pyne seconded, and the motion passed unanimously.

The Board took a 10-minute break.

EXECUTIVE SESSION

MOTION: At 7:25 p.m., Director Larington moved for the Board to enter into Executive Session pursuant to Section 24-6-402(4)(e), C.R.S., for the purpose of determining the District’s position relative to an agreement and agreement negotiations. Director Glenn seconded, and the motion passed unanimously.

MOTION: At 7:40 p.m., Director Glenn moved for the Board to come out of Executive Session and return to the regular meeting. Director Skul seconded, and the motion passed unanimously.

OLD/OTHER BUSINESS – None

EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller discussed the Special District Golf Outing handout. She also talked about her handout titled “Senior Leadership Team Retreat Follow-up & 2017-18 Workplan.” She explained that the document shows staff’s accomplishments, most notably the review that was done of the District’s policies and the Board’s approval of seven new policies. Ms. Dannemiller thanked the Board for their approval of the new policies.

BOARD MEMBER REPORTS/INPUT

Director Skul noted that Ms. Groke Ellis recently won the Chamber’s Arvada Young Professional award. He further noted that the District’s marketing department has grown by leaps and bounds under the leadership of Ms. Groke Ellis and she’s very deserving of the award.

Director Pyne attended a recent Kiwanis breakfast. She also attended the Chamber’s Awards Luncheon and agrees that Ms. Groke Ellis is doing a great job. Director Pyne further noted that four of the candidates running for the Board have reached out to her.

Director Glenn attended the Chamber’s Awards Luncheon as well. He added that the award given to Ms. Groke Ellis is great for the District and that she’s had a tremendous impact. Director Glenn also mentioned the next Coordinating Committee meeting with the City on May 3.

Director Larington talked about the recent Foundation meeting. They are working on their Pickleball Tournament being held Memorial Day weekend. Numbers are a little low.

Director Whitfield talked about the Foundation choosing a new president if current president Rich Garrimone is elected to the Apex PRD Board. Director Whitfield also mentioned the breakfast at the legion tomorrow. In addition, he talked about the status of Gallagher and TABOR measures currently before the State legislature.

There was discussion about absentee ballot applications for the District’s upcoming May 8 election.

ADJOURNMENT

MOTION: Director Glenn moved that the meeting be adjourned. Director Larington seconded, and the motion passed unanimously.

President Whitfield adjourned the meeting at 8:00 p.m.

Respectfully submitted,

Dawn Fredette, Recording Secretary

ATTEST:

Kristen Larington, Secretary/Treasurer

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