May 3, 2018 Board of Directors Meeting Minutes

BOARD OF DIRECTORS
May 3, 2018

CALL TO ORDER

President Whitfield called to order the May 3, 2018 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. at the Clubhouse at Indian Tree Golf Club, 7555 Wadsworth Boulevard, Arvada, Colorado. Board members in attendance were: Jim Whitfield, Jeff Glenn, Kristen Larington, Tommy Skul, and Vicki Pyne. District staff members present were: Lauri Dannemiller – Executive Director; Bob Roby – Deputy Director of District Services; Linda Glesne of Collins Cockrel & Cole, the District’s Legal Counsel; and Dawn Fredette – Executive Assistant and Recording Secretary. Spouses and family members of outgoing Board members were also in attendance, as well as additional staff from the Senior Leadership Team.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Skul moved for approval of the Agenda. Director Larington seconded, and the motion passed unanimously.

APPROVAL OF MINUTES OF THE APRIL 5, 2018 BOARD MEETING

MOTION: Director Pyne moved for approval of the Minutes of the April 5, 2018 Board of Directors meeting. Director Skul seconded, and the motion passed unanimously.

PUBLIC INPUT – None

NEW BUSINESS

1. Consider Resolution for ECI Final Guaranteed Maximum Price for Lutz and Long Lake

Mr. Roby discussed the final GMP for the ball fields and honing in on projections vs. actuals. His discussion included: the holes made at Lutz for soil testing; the City redoing the pump at Lutz; and turf being ready for play in September. Mr. Roby recommends the Board approve the final GMP so work can be finished.

MOTION: Director Glenn moved for approval of RESOLUTION NO. APEXPRD 2018-07, A RESOLUTION AUTHORIZING THE FOURTH AMENDMENT TO THE CMGC AGREEMENT WITH ECI SITE CONSTRUCTION MANAGMENT TO ESTABLISH A FINAL GMP FOR THE APEX LUTZ AND LONG LAKE BALL FIELD PROJECTS. Director Larington seconded, and the motion passed unanimously.

2. Presentation for Outgoing Board Members

Director Glenn spoke about Director Larington and her growth as a Board member since she first joined the Board four years ago. He also noted that Director Larington was the liaison to the Foundation for all four of her years; she always provided a bit of a different angle during Board discussions; and it’s been a pleasure and honor to serve with her.

Director Glenn also spoke about Director Whitfield, noting his 12 years of service on the Board and the great things that have been accomplished. Director Glenn also noted that Director Whitfield has been a great leader and mentor; they served together on the Coordinating Committee with the City; he is dedicated to the District and the City and will be missed by Apex PRD.

Gifts and plaques were presented to Director Whitfield and Director Larington.

Director Pyne and Director Skul also provided comments regarding Directors Whitfield and Larington. They thanked them for their support and friendship, for their dedication to the District and the City, and for their professionalism and leadership skills.

Linda Glesne from Collins Cockrel & Cole thanked Director Larington for her wonderful participation on the Board the last four years. Ms. Glesne also read a resolution prepared by Collins Cockrel & Cole regarding Director Whitfield and his outstanding service to the District and the Special District Association of Colorado (SDA).

On behalf of herself and all the staff present, Ms. Dannemiller thanked Director Whitfield and Director Larington for their service on the Board, for being prepared and sharing their unique perspectives, and for their heartfelt desire to serve. She also commented on Director Whitfield’s ongoing help and support to her and to staff, his integrity and vision for the District, and the legacy he will leave behind.

Director Larington expressed her thanks to everyone. She also noted that she’s grown and become a different person because of serving on the Board.

Director Whitfield thanked his wife and family for their 12 years of support. He also thanked previous Boards and Mike Miles, the previous executive director. Director Whitfield noted that the future looks positive; the District has great leadership in Ms. Dannemiller and its staff; it’s a well-run organization. He also spoke of accomplishments at SDA around recreation.

In closing, Director Whitfield thanked his colleagues and expressed that it’s been great to have a Board with some diversity and different viewpoints. He thanked everyone for coming.

OLD/OTHER BUSINESS – None

EXECUTIVE DIRECTOR REPORT – None

BOARD MEMBER REPORTS/INPUT

Director Skul mentioned the Chamber’s Sand in the City event coming up in June. And, because the election outcome is unknown, if he doesn’t win he wanted to take this opportunity to thank the Board for their support during his term. He stated it’s been an honor and privilege to work with everyone and he hopes he’s made a difference.

Director Pyne wished Director Skul good luck at the election.

Director Glenn is looking forward to the election results on May 8.

Director Larington is also looking forward to the election results and hopes to see another Larington on the Board.

Director Whitfield mentioned the upcoming 1st Friday Breakfast at the Legion and asked if anyone wanted to attend. He also mentioned upcoming grand openings and speakers.

ADJOURNMENT

MOTION: Director Larington moved that the meeting be adjourned. Director Skul seconded, and the motion passed unanimously.

President Whitfield adjourned the meeting at 7:10 p.m.

Respectfully submitted,

Dawn Fredette, Recording Secretary

ATTEST:

Secretary/Treasurer