October 18, 2018 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT
13150 West 72nd Avenue  Arvada, Colorado 80005  303.424.2739

BOARD OF DIRECTORS
October 18, 2018

CALL TO ORDER

President Glenn called to order the October 18, 2018 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 pm at the Apex Center, 13150 West 72nd Avenue, Arvada, Colorado. Board members in attendance were: Jeff Glenn, Ken Harrell, Stephanie Allen, Vicki Pyne, and Liz Tomsula. District staff members present were: Jim Reasor – Director HR/Finance; JoAnn Gould – Deputy Director Recreation Services; Kim Henderson – Aquatics Director; Bob Roby – Deputy Director District Services Director; Brad Logar – Facility Operations Manager; Jamal Heydari – Head Tennis Pro; and Rheana Rogers – Executive Assistant and Recording Secretary. Members of the public present were: multiple members of the North Jeffco Tennis Club.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Pyne moved for approval of the Agenda. Director Allen seconded and the motion passed unanimously.

APPROVAL OF MINUTES OF THE SEPTEMBER 20, 2018 BOARD MEETING

MOTION: Director Pyne moved for approval of the Agenda. Director Allen seconded and the motion passed unanimously.

PUBLIC INPUT

There was none.

NEW BUSINESS

1. North Jeffco Tennis Club Check Presentation

PJ Travin, President of the NJTC Board made a presentation to the meeting. He stated that the entire NJTC Board were present for tonight’s meeting, along with many members of the club. He stated that he would like to share a brief background on the club for the information of the new members of the Apex Board of Directors. The NJTC is a 501(c)3 that has been in operation for over 30 years and has approximately 385 members, making them the largest public tennis club in the state. The club was actively involved in the design and planning process of the new tennis center, they coordinate programs, and their members have helped with bond initiative passing. Mr. Travin shared the club’s praise for all facets of the new ATC. The club recently hosted a 4×4 tournamet with bands, food trucks, vendors, wheelchair brackets and demos and are looking forward to hosting many more gatherings and fundraisers at the indoor tennis center in the future. Tonight the club is present at the meeting to present Apex PRD with a check for $10,000, which is part of NJTC’s commitment to a 3-year, $30,000 donation to help partially fund the tennis center project.

2. New Staff Introductions

Jim Reasor introduced Accounting Supervisor Tanya Trobaugh and JoAnn Gould introduced Kim Henderson, Aquatic Facility Manager, and Brad Logar, Facility Operations Manager at the Apex Center.

3. Executive Session

MOTION: At 6:48 p.m., President Glenn moved for the Board to enter into Executive Session pursuant to §24-6-402(4)(b), C.R.S., with special legal counsel for the purpose of receiving legal advice on specific legal questions or issues. Director Pyne seconded, and the motion passed unanimously.

MOTION: At 7:31 p.m., President Glenn moved for the Board to come out of Executive Session and return to the regular meeting. Director Pyne seconded, and the motion passed unanimously.

4. 2019 Budget Overview

Mr. Reasor shared that the 2019 budget preparation has been a collaborative process across all levels of staff. The budget draft was sent to the Board last Friday, October 12, 2018. The District will hold a detailed budget study session Thursday, November 1, 2018. Public hearing will be held Thursday, November 15, 2018. Tonight staff will collect questions from the Board to be answered at the study session. The overall budget for 2019 is $21.3M. Adjusted (excluding bond projects), the budget is increasing around 2% overall. 40% of the overall budget comes from property tax, which has decreased over the years. Admission fees will remain unchanged for 2018 at the Board’s direction. Personnel budget is increasing around 5%, which is mostly due to impacts of the mimumum wage law increases. The district will employ 94 fulltime employees (which is a net decrease of 2 FTEs). Efficiency is driving this re-organization, as well as contracting of some services out of house. The general fund still has a budgeted surplus for 2019, which gives flexibility for consideration of additional capital improvements.

OLD/OTHER BUSINESS

There was none.

EXECUTIVE DIRECTOR REPORT

Ms. Gould shared the Director’s Report in Ms. Dannemiller’s absence. The Taste of Arvada is coming up October 25, and the Apex Kids Halloween Carnival will be held October 26. Last week the District held their tennis Permanent Court Time Lottery. This year saw a reduced number of available hours due to increased programming and also newly featured a secondary lottery for non-residents. Ms. Gould reported that the lottery saw a 15% growth in permanent court time presales. There is still about 30% of block time still available. The newly opened Secrest Center is seeing good attendance. Magical Mornings is going well, and the new Teen Strength and Conditioning class is completely full. Teen Center pass sales and learn-to-swim classes are performing strongly.

BOARD MEMBER REPORTS/INPUT

Director Allen recently attended the Apex Foundation meeting. The Foundation is still collecting funds from their recent golf tournament but are pleased with the outcome of the fundraising event.

Director Harrell attended the Round Table Friday morning meeting where they hosted the League of Women Voters to discuss upcoming election items.

Director Pyne helped Kiwanis empty the pumpkin truck for the Habitat for Humanity pumpkin patch fundraiser. She also met with the CO Health Foundation about the proposed Secrest Park. They liked the idea of the pathway that connected the park to a recreation center, and they echoed her thoughts on considering focusing on making the playground completely ADA accessible to make the Secrest Park grant application more enticing. There are no parks in this area that specifically address ADA accessibility concerns. COHF could potentially match GOCO grant funding. Ms. Pyne encourages the grant group to look at this angle as part of their grant application plan.

Director Glenn reminded the Board of that on November 15, before the public hearing meeting, will be the ribbon cutting for the blood pressure kiosk at the Secrest Center.

Director Tomsula reported that the last Arvada Chamber meeting was all about the many ballot initiatives this year. The Chamber does have a stance on some issues and no stance on others.

ADJOURNMENT
MOTION: Director Harrell moved that the meeting be adjourned. Director Pyne seconded and the motion passed unanimously.

President Glenn adjourned the meeting at 8:01 p.m.

Respectfully submitted,

Rheana Rogers, Recording Secretary

ATTEST:

Ken Harrell, Secretary/Treasurer