December 6, 2018 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT
13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

BOARD OF DIRECTORS
December 6, 2018

CALL TO ORDER

President Glenn called to order the December 6, 2018 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 pm at the Indian Tree Clubhouse, 7555 Wadsworth Blvd., Arvada, Colorado. Board members in attendance were: Jeff Glenn, Ken Harrell, Stephanie Allen, Vicki Pyne, and Liz Tomsula. District staff members present were: Lauri Dannemiller – Executive Director; Jim Reasor – Director of HR/Finance; JoAnn Gould – Deputy Director of Recreation Services; Tanya Trobaugh – Accounting Supervisor; Katie Groke Ellis – Marketing and Communciations Director; Laina Doyle – Youth/Teen & Teen Center Coordinator; Bob Roby – Deputy Director of District Services; Hillary Roemersberger – Recreation Services DIrector; and Rheana Rogers – Executive Assistant and Recording Secretary. Members of the public present were Sharon Davis, APAC.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Pyne moved for approval of the Agenda. Director Tomsula seconded and the motion passed unanimously.

APPROVAL OF MINUTES OF THE NOVEMBER 15, 2018 BOARD MEETING

MOTION: Director Harrell moved for approval of the Agenda. Director Pyne seconded and the motion passed unanimously.

PUBLIC INPUT

There was none.

NEW BUSINESS

1. Consideration of Resolution APRD2018-08 to Adopt 2019 Budget

Ms. Danemiller reported that the only change to the proposed budget from the November 15, 2018 meeting is the Board-requested addition of a new HR position that affected some salary numbers. The Board was provided with the certification to set mill levy and certification of tax levy. There were no questions from the Board.

MOTION: Director Harrell moved for approval of APRD2018-08 Resolution of Apex Park and Recreation District to Adopt 2019 Budget, set the mill levy, and certification of tax levy. Director Pyne seconded and the motion passed unanimously.

2. Consideration of Resolution APRD2018-09 to Amend 2018 Budget

Ms. Dannemiller shared the supplement that must be made each year to amend the appropriations to reflect expenditures. The amendments being made are for the final transfer of funds for the 2016 bond projects that were completed in 2018, Conservations Trust Fund carryover for some projects that were budgeted for in 2017 but were completed in 2018, and debt fund clean up, which is always planned for. These changes leave $500,000 in funds to cover completion of the indoor playground. Any remaining funds after that project is complete will be apprropriated to the General Fund.

MOTION: Director Pyne moved for approval of APRD2018-09 Resolution to Amend 2018 Budget. Director Harrell seconded and the motion passed unanimously.

3. Consideration to Amend Meeting Minutes of 10/18/18

Page 2 of the minutes from October 18, 2018 stated that the North Jeffco Tennis Club had committed to providing $30,000 over 3 years. This was changed to the correct amount promised, which is $20,000 over 3 years.

MOTION: Director Pyne moved to amend the meeting minutes of the October 18, 2018 Apex Board of Directors meeting. Director Harrell seconded and the motion passed unanimously.

OLD/OTHER BUSINESS

There is none.

EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller shared that a photo submission by Katie Groke Ellis of the inaugural cannonball at the Fitzmorris pool opening will be featured in the NRPA calendar for 2019.

BOARD MEMBER REPORTS/INPUT

President Glenn thanked the Board for their service and looks forward to 2019.

Director Pyne attended the Apex Foundation breakfast this morning, and the city coordinating committee meeting this afternoon.

Director Harrell also attended today’s city coordinating committee meeting.

Director Allen attended the Apex Foundation breakfast this morning, celebrating a successful year.

Director Tomsula attended and enjoyed the recent Chamber roundtable event with all the mayors.

ADJOURNMENT

MOTION: Director Pyne moved that the meeting be adjourned. Director Harrell seconded and the motion passed unanimously.

President Glenn adjourned the meeting at 6:41 p.m.

Respectfully submitted,

Rheana Rogers, Recording Secretary

ATTEST:

Ken Harrell, Secretary/Treasurer