February 7, 2019 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT
13150 West 72nd Avenue  Arvada, Colorado 80005  303.424.2739

BOARD OF DIRECTORS
February 7, 2019

CALL TO ORDER

President Glenn called to order the February 7, 2019 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 pm at the Apex Center Randall Room, 13150 W. 72nd Avenue, Arvada, CO. Board members in attendance were: Jeff Glenn, Stephanie Allen, Vicki Pyne, Ken Harrell, and Liz Tomsula. District staff members present were: Lauri Dannemiller – Executive Director; JoAnn Gould – Deputy Director of Recreation Services; Bob Roby – Deputy Director of District Services; Katie Groke Ellis – Marketing, Community Outreach and Communications Director; Brad Logar – Operations Manager; Brook-Lyn Greenwood – Youth and Family Services Coordinator; Julie Hines – Therapeutic Recreation Coordinator; Christine Duncan – TITLE; and Rheana Rogers – Executive Assistant and Recording Secretary. Members of the public present were staff member, APAC.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Pyne moved for approval of the Agenda. Director Harrell seconded and the motion passed unanimously.

APPROVAL OF MINUTES OF THE JANUARY 17, 2019 BOARD MEETING

MOTION: Director Pyne moved for approval of the Agenda. Director Harrell seconded and the motion passed unanimously.

PUBLIC INPUT

There was none.

NEW BUSINESS

1. Senior Leadership Team Presentation and Karen Wilbur Recognition – Brad Logar

Brad Logar and Brook-Lyn Greenwood presented to the Board information on Child Watch services and special events programming. The philosophy guiding the programming is that special events are intended to bring exposure to our facilities with hopes of enticing repeat customers, to fulfill a need in the community (i.e.: 9News Health Fair), to encourage community engagement, and to promote philanthropic endeavors. Events are not geared towards revenue generation, but simply to cover the cost of putting on that event. 2019 returning Special Events planned include the Easter Egg Hunt, the Halloween Carnival, and the Kids TRYathlon. New events planned for 2019 include Pitch, Play and Stay Apex family camp out in mid-August, a planned collaboration with Majestic View Nature Center; a Mother-Son Fun Night; and a Kids’ Obstacle Course event. Mr. Logar and Ms. Greenwood plan to attend event management school with NRPA for professional development in the coming year. The next portion of their presentation focused on Apex Child Watch. This offering is mission-driven – safe, inclusive innovative space. This programming is valued by patrons, as evidenced by the district recently adding Child Watch at Secrest, and as evidenced by community support for the bond project to renovate the indoor playground area at the Apex Center. Child Watch employees will be receiving Autism-inclusion training this year. Mr. Logar introduced Karen Wilbur, who has worked in child watch since the day the building opened. He stated she is the heart and soul of Child Watch and presented her with a plaque in appreciation of her service. Director Allen commented on the public feedback he has often heard praising Ms. Wilbur. The Board recognized and thanked Ms. Wilbur for all she does for the children who attend Child Watch.

2. Therapeutic Recreation 10-Year Holiday Show Recognition – Julie Hines

10 years ago, Chris Duncan, an employee of the district, came to Ms. Hines and proposed the idea of an annual holiday show for our customers with disabilities, whom she works with personal training. The first year, year 8 people signed up for the class and the show was performed for over 100 guests. The event is now performed for over 300 audience members and maxes out at 20 participants. Ms. Duncan is a 30-year employee of the district, but all her many hours spent on this holiday program are done as a volunteer. Ms. Hines expressed her gratitude for Ms. Duncan’s work and service to the district and this program and presented her with a certificate of gratitude. Directors Glenn and Pyne expressed that they have seen these annual performances and praised the incredible work our Therapeutic Recreation department does.

3. Rich Garrimone Recognition – Katie Groke Ellis

Mr. Garrimone was recognized as the outgoing president of the Apex Foundation after serving 10 years as the board’s president. President Glenn reported that since 2000, the Foundation has raised and donated over $271K and has provided items such as the marquee sign outside the Apex Center, pottery equipment for the Simms Street Center, improvements at the Tennis center, and an inflatable finish line arch. He commended Mr. Garrimone for doing a great job and stated that he has appreciated the time they have spent working together. Other Foundation members also wrote and spoke to express their gratitude for Mr. Garrimone’s service to the Foundation. Mr. Garrimone was presented with a plaque of appreciation. Director Harrell stated that he first became involved with district’s Board via the Foundation and appreciates how they involved him in serving the community. He also expressed his appreciation of the success of the Foundation’s annual car show and golf tournament.

4. Stormwater IGA with City of Arvada – Bob Roby

Mr. Roby reported that the IGA is a good example of how Apex PRD coordinates with other entities to not needlessly duplicate services and comply with state and federal laws. This IGA has been in effect since 2003 and is due diligence on the district’s part to protect the habitat of the creek by ensuring there are no pollutants in our stormwater discharge. New requirements went into effect in 2016 and in March of 2018, restructuring of the agreement began. Mr. Roby recommends the Board’s approval of the IGA. President Glenn asked if this IGA has any financial impact on the district, and Mr. Roby responded that there is none because this is general maintenance that already occurs.

MOTION: Director Pyne moved for approval of the IGA. Director Harrell seconded and the motion passed unanimously.

OLD/OTHER BUSINESS

Ms. Dannemiller shared a follow-up on Director Harrell’s question from the January 17 Board of Directors meeting regarding the district’s policies about spectator fees and admissions for non-participants to the centers. Deputy Director Gould provided a memo to the Board sharing the history of the district’s policies and sharing research on how neighboring districts approach this issue. Ms. Dannemiller’s recommendation is to keep spectator fees as is based on remaining consistent with neighboring facilities, and she noted that we do provide areas in most facilities for free public use (i.e. lobbies). However, once someone enters the facility, then they become a participant or lower-cost spectator. This helps guest services staff monitor appropriate usage and gives administration useful information regarding facility usage. Director Glenn asked how the current fee of $3.75 was determined and wondered if it might be possible to explore decreasing the fee. Ms. Dannemiller stated she will investigate the fee history and that there will be discussion around continuing to monitor and study and reassess within the coming six months.

EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller shared that North Jeffco Tennis Club has been honored by the Colorado Tennis Hall of Fame. She also stated she had good news regarding the indoor playground at the Apex Center; permits have been approved and final design is in process. She anticipates the project being completed by May. There is a plan to report to the community about the bond projects and the hope is to release it by May 3, the 3-year anniversary of the vote that approved the bond projects. The report will comprise a digital production and an 8-10-page document. She feels it is important to speak to constituents and voters to tell them we did what they asked us to do. She shared recent staffing updates and provided the Board with a list of upcoming district-wide events including Heart Health Month activities and upcoming job fairs.

BOARD MEMBER REPORTS/INPUT.

President Glenn is looking forward to the CTHOF event honoring NJTC, he is sorry he missed the recent Chamber event honoring Apex PRD, and he is pleased to hear about the indoor playground progress.

Director Pyne reported she enjoyed the Chamber event and is excited about the tennis event on Saturday.

Director Harrell attended the Chamber event and Friday breakfast. He stated that he learned Jeffco/Arvada has some of the highest youth vaping rates in the country and that it is a true epidemic. He also shared that he received a great compliment from a tennis player about the great facility at ATC, about the great lighting in the building.

Director Allen had nothing to report

Director Tomsula also attended the recent Chamber events and noted it was great for the District to be recognized at the Mardi Gras event.

ADJOURNMENT

MOTION: Director Harrell moved that the meeting be adjourned. Director Pyne seconded and the motion passed unanimously.

President Glenn adjourned the meeting at 7:38 p.m.

Respectfully submitted,

Rheana Rogers, Recording Secretary

ATTEST:

Ken Harrell, Secretary/Treasurer