March 21, 2019 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT
13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

BOARD OF DIRECTORS
March 21, 2019

CALL TO ORDER

President Glenn called to order the March 21, 2019 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 pm at the Apex Center Randall Room, 13150 W. 72nd Avenue, Arvada, CO. Board members in attendance were: Jeff Glenn, Ken Harrell, Stephanie Allen, Vicki Pyne, and Liz Tomsula. District staff members present were: Lauri Dannemiller – Executive Director; JoAnn Gould – Deputy Director of Recreation Services; Jim Reasor – Director of Finance; Carrie Gomer – Recreation Services Director; Tara Torline – HR Manager; Kim Henderson – Aquatics Manager; Kayla Erwin – Aquatics Coordinator; Eryn Balding – Recreation Coordinator; and Rheana Rogers – Executive Assistant and Recording Secretary. There were no members of the public present.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Pyne moved for approval of the Agenda. Director Allen seconded and the motion passed unanimously.

APPROVAL OF MINUTES OF THE MARCH 7, 2019 BOARD MEETING

MOTION: Director Pyne moved for approval of the Agenda. Director Harrell seconded and the motion passed unanimously.

PUBLIC INPUT

There was none.

NEW BUSINESS

1. Wardle Property Tour – Scott Bullock

Board members and interested full-time staff were provided a tour of the recently acquired Wardle property located adjacent to the Northwest Apex Center parking lot. The intent of the tour was for staff and board members to inspect the holdings and to begin gathering ideas for the property. Ms. Dannemiller is considering making an open call to staff to propose ideas for use of the property; staff would research and then present cost/revenue analyses, research use allowances per zoning restrictions, and identify potential users. After an internal vetting, promising ideas would then be presented to the Board. Director Harrell wondered if the District would solicit public input and Ms. Dannemiller stated she would like to first give staff the opportunity to make proposals. President Glenn stated the first course of action should be to determine if the District wants to keep the property or consider selling. After discussion the Board members agreed they want an appraisal done before proceeding with next steps. Director Tomsula suggested the District involve the Youth Advisory Council for idea generation/input should it move to that stage after the appraisal is complete.

2. New Employee Introductions – JoAnn Gould

Carrie Gomer introduced Eryn Balding, Recreation Coordinator at the Field House. Kim Henderson introduced Kayla Erwin, Aquatics Coordinator.

3. Budget Update – Lauri Dannemiller

2018 was a good revenue year for the District, and Ms. Dannemiller would like to propose rewarding full-time staff for all their hard work. She is proposing giving each FTE a one-time $1000 post-tax cash bonus. The source of funds for this will not come from user revenue or taxpayer funds, but rather from the forfeiture fund from 401Ks from non-vested employees. This fund currently has approximately $89K in it that has been accumulating over the past 4 years. If the proposal is approved, approximately $100K will be needed. The difference in cost will be made up from surplus from 2019 budgeted salaries for FTE positions that are vacant. Ms. Dannemiller wanted to reinforce that this decision to reward staff is based not only on the financial success of 2018, but also the increasing revenues staff have helped realized every year since 2016 and the extraordinary work of 2018 to open the bond facilities. The intention is to deliver the bonus as part of information supervisors give to employees as part of their annual performance evaluations in the next few weeks. Staff will receive their merit-based increase, plus this additional bonus if approved. Director Allen states she is very much in favor of rewarding the hard work and deciation of staff making the District successful and that it is important to take care of our employees. Director Tomsula asked about cost-of-living raises and Ms. Dannemiller reported that full-time staff do not receive COL increases, only merit-based raises. Part-time staff raises are COL-based, not merit-based. President Glenn stated that the success of the District is due to staff. Ms. Dannemiller also reported she will not be taking the bonus being offered to the staff.

MOTION: Director Allen moved for approval of the proposed one-time bonuses for full-time employees. Director Pyne seconded and the motion passed unanimously.

4. Patron Code of Conduct Adoption – JoAnn Gould

Ms. Gould reported that over the past few months there have been a couple of isolated incidents with patrons that made it apparent the District not have a general patron code of conduct. We have rules for behavior and codes of conduct for youth sports and adults sports, and rules posted in our gyms and pools, etc., but policy specifically for our overall programs and facilities use. There is a need for our staff to have a Code of Conduct policy to refer to when dealing with customers with behavior/conduct issues. The proposed Code presented to the Board has been vetted with all District departments. The intent is to publish the Code, if approved, in our printed materials and will be added to the agreements customers accept when signing up for memberships or registering for classes. This code does not replace ones already in place for adult sports or youth sports. Director Harrell stated he feels the policy needs to be posted in all our facilities to cover daily use patrons. President Glenn asked if this policy as presented has been shared with and approved by our legal representation, and Ms. Dannemiller confirmed it has not yet.

MOTION: Director Harrell moved for adoption of the proposed Patron Code of Conduct provided the District will share it in printed materials as well as signage posted in all facilities and pending legal approval. Director Allen seconded and the motion passed unanimously.

OLD/OTHER BUSINESS

There was none.

EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller shared that she attended the Senior Spelling Bee earlier today and that always it was a great event and it featured the same winner as the past 5 years. The District is busy with summer camp registrations. Next week is spring break so the building will be very busy. It’s a tiring week, but one that generates a lot of revenue.

BOARD MEMBER REPORTS/INPUT.

President Glenn nothing to report.

Director Pyne attended the recent Chamber of Commerce lunch about homelessness in Arvada.

Director Harrell will attend the Arvada Historical Society’s oral history presentation featuring the history of the Apex Park and Recreation District on April 6.

Director Allen is excited for the upcoming Easter egg hunt on April 6.

Director Tomsula also attended the Chamber event about homelessness. Presenters acknowledged the problem and identified needs, but have no solutions planned. She sat next to Shelley Cook, the RTD rep for our area, and they discussed transit benefits for teens and empowering people to use transit. Ms. Cook said she would be pleased to make presentations or classes for Secrest or CRC to help teach teens and seniors how to use transit. Director Tomsula said she feels it is important to foster these kinds of partnerships with other agencies such as RTD.

ADJOURNMENT

MOTION: Director Pyne moved that the meeting be adjourned. Director Allen seconded and the motion passed unanimously.

President Glenn adjourned the meeting at 7:13 p.m.

Respectfully submitted,

Rheana Rogers, Recording Secretary

ATTEST:

Ken Harrell, Secretary/Treasurer