August 1, 2019 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT
13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

BOARD OF DIRECTORS
August 1, 2019

CALL TO ORDER

President Glenn called to order the August 1, 2019 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 pm at the Apex Center Randall Room, 13150 W. 72nd Avenue, Arvada, CO. Board members in attendance were: Jeff Glenn, Vicki Pyne, and Liz Tomsula. District staff members present were Lauri Dannemiller – Executive Director; Jim Reasor – Director of Finance; Justin Maillet; Tim Strunk; and Rheana Rogers – Executive Assistant and Recording Secretary. Members of the public present were Abby McNeal – APAC.

MOTION: Director Pyne moved to excuse the absences of Directors Allen and Harrell from this evening’s meeting. Director Tomsula seconded and the motion passed unanimously.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Tomsula moved for approval of the Agenda. Director Pyne seconded and the motion passed unanimously.

APPROVAL OF MINUTES OF THE JULY 18, 2019 BOARD MEETING

MOTION: Director Pyne moved for approval of the Minutes. Director Tomsula seconded and the motion passed unanimously.

PUBLIC INPUT

There was none.

NEW BUSINESS

1. Senior Leadership Team Presentation – Justin Maillet

Mr. Maillet presented about the district-wide Facilities Survey that was conducted back in January 2019. The survey had 858 respondents this year compared to 60 respondents the year prior. Feedback was solicited via Survey Monkey sent by mass email to all users in the registration software system and signage in the buildings. Paper copies were available as well. The Board appreciated the data collected and the plans for fine-tuning future surveys and the follow-up that happened with customers who asked for response or who asked questions.

2. Request for 2018 Audit Extension – Jim Reasor

Mr. Reasor updated the Board on the progress of our State-required annual audit. This is typically due by July 31 every year. The District has some additional work to do and information to provide, so we submitted a request to the State for a 30-day extension. The Board stated they hope that in the future, no extensions will be necessary as this is a point of pride for the District.

OLD/OTHER BUSINESS

There was none.

EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller shared with the Board upcoming events around the district including the Pitch, Play and Stay Family Campout and the Doggie Dip events. The indoor playground project is underway and projected completion is the end of September or beginning of October. Ms. Dannemiller introduced Tim Strunk, who is our new Manager of Buildings and Grounds effective August 5. Activity Guides for fall and winter programs will be out and registration begins next week. Installation of the new phone systems begins rollout next week.

BOARD MEMBER REPORTS/INPUT

President Glenn had nothing to report.

Director Pyne had nothing to report.

Director Tomsula attended the recent Chamber of Commerce event about energy, solar, petroleum, oil and gas and the economic impact of employment in their industries. Candidates for upcoming local election positions were also there to introduce themselves.

ADJOURNMENT

MOTION: Director Pyne moved that the meeting be adjourned. Director Tomsula seconded and the motion passed unanimously.

President Glenn adjourned the meeting at 7:07 p.m.

Respectfully submitted,

Rheana Rogers, Recording Secretary

ATTEST:

Ken Harrell, Secretary/Treasurer