October 17, 2019 Board of Directors Meeting Minutes


APEX PARK AND RECREATION DISTRICT

13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

BOARD OF DIRECTORS

October 17, 2019

CALL TO ORDER

Vice-President Pyne called to order the October 17, 2019 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 pm at the Apex Center Randall Room, 13150 W. 72nd Avenue, Arvada, CO. Board members in attendance were: Vicki Pyne, Ken Harrell, Stephanie Allen, and Liz Tomsula. President Jeff Glenn was absent, his absence pre-arranged and notified in advance. District staff members present were Lauri Dannemiller – Executive Director; Rheana Rogers – Executive Assistant and Recording Secretary; Hillary Roemersberger; Laina Doyle; Jim Reasor; Tara Torline; and Justin Maillet. Members of the public present were Abby McNeal – APAC.

MOTION: Director Allen moved to excuse Director Glenn from the meeting. Director Harrell seconded and the motion passed unanimously.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Allen moved for approval of the Agenda. Director Harrell seconded and the motion passed unanimously.

APPROVAL OF MINUTES OF THE SEPTEMBER 19, 2019 BOARD MEETING

MOTION: Director Allen moved for approval of the Minutes. Director Tomsula seconded and the motion passed unanimously.

PUBLIC INPUT

There was none.

NEW BUSINESS

1. Youth Commission Appointments – Hillary Roemersberger, Laina Doyle

Ms. Roemersberger, Ms. Doyle, and staff member Viola Duran presented the appointees to the 2019-2020 Youth Commission: Avery Gaurmer, Peyton Glenn, Annamarie Covington, Levi DeGroot, Noah Loveland, and Lily Lorda. The Commission’s goals for this year include hosting a retreat for youth commissions across the state in the spring at Secrest and again coordinating the Ralston house pinwheel campaign. Other goals and events will be planned.

MOTION: Director Allen moved to approve the appointments to the Youth Commission. Director Tomsula seconded and the motion passed unanimously.

2. Tier 2 Facility Fees – Jim Reasor

Mr. Reasor reported that when the 2020 proposed fees were presented and approved in August, the Tier 2 daily admission fees were omitted from the list, so were not approved. The District is proposing increasing those fees by the same percentage increase as the Tier 1 fees that were approved. These fees need to be officially approved by the Board so they can be included in the 2020 budget.

MOTION: Director Harrell moved to approve the proposed Tier 2 fee increases. Director Tomsula seconded and the motion passed unanimously.

3. 2020 Budget – Jim Reasor

Ms. Dannemiller and Mr. Reasor previously provided the proposed 2020 budget to the Board by the required deadline of 10/15/19 for review. Mr. Reasor presented a few of the notable highlights of the proposed budget. Ms. Dannemiller shared some preliminary results of the recently-conducted full-time staff salary surveys and sought direction from the Board about their desires about how to proceed. There will be a full budget study session on 11/7/19 and public comment will occur at the meeting on 11/21/19. The budget will be formally adopted at the final Board meeting of the year on 12/12/19, which will be held at Indian Tree Golf Club. Mill levies will be certified 12/15/19 and we will submit the budget to the state 1/31/20. The proposed budget is available online at ApexPRD.org and in hard copy at Guest Services at the Apex Center.

4. Staff Quarterly Reports to the Board – Lauri Dannemiller

Ms. Dannemiller shared with the Board quarterly reports from all departments and divisions across the district.

OLD/OTHER BUSINESS

Ms. Dannemiller provided the Board with Apex Center roof and indoor playground updates. The pools are open, but we are struggling to find lifeguards. There are lifeguard classes scheduled to train new guards. There continues to be slow but steady work on the roof. Playground progress is slow but it’s moving.

EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller had no news to report.

BOARD MEMBER REPORTS/INPUT

Director Pyne recently attended the Arvada Scarecrow Festival, the Chamber housing luncheon and Chamber breakfast, the Habitat for Humanity pumpkin patch delivery. She complimented Katie Groke on a great presentation at the recent Kiwanis event. She will be attending the upcoming Chamber Business Summit.

Director Harrell attended the recent Roundtable where candidates for various public offices were present. He appreciated the recent 9News coverage about the Apex on Ice program.

Director Allen was thankful to Director Glenn for attending the past Foundation meeting on her behalf while she was away.

Director Tomsula will be attending tomorrow’s Chamber event.

ADJOURNMENT

MOTION: Director Allen moved that the meeting be adjourned. Director Tomsula seconded and the motion passed unanimously.

Vice-President Pyne adjourned the meeting at 8:00 p.m.

Respectfully submitted,

Rheana Rogers, Recording Secretary

ATTEST:

Ken Harrell, Secretary/Treasurer