September 19, 2019 Board of Directors Meeting Minutes


APEX PARK AND RECREATION DISTRICT

13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

BOARD OF DIRECTORS

September 19, 2019

CALL TO ORDER

President Glenn called to order the September 19, 2019 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 pm at the Apex Center Randall Room, 13150 W. 72nd Avenue, Arvada, CO. Board members in attendance were: Jeff Glenn, Vicki Pyne, Ken Harrell, Stephanie Allen, and Liz Tomsula. District staff members present were Lauri Dannemiller – Executive Director; and Katie Groke, Mark Baird, Carrie Gomer, Janice Lefholz, Kay Palmer, Tara Torline, Cindy Midyett, Jordan Crowe, Whitney Walker, Roxie Augustine, Renee Wiedemann, Julie Hines, Laina Doyle, and Hillary Roemersberger.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Pyne moved for approval of the Agenda. Director Allen seconded and the motion passed unanimously.

APPROVAL OF MINUTES OF THE SEPTEMBER 5, 2019 BOARD MEETING

MOTION: Director Pyne moved for approval of the Minutes. Director Allen seconded and the motion passed unanimously.

PUBLIC INPUT

There was none.

NEW BUSINESS

1. USTA Award Presentation – Lauri Dannemiller and Brent Anderson

Mr. Anderson presented the USTA award to the Board from the awards ceremony in New York City.

2. Wardle Shark Tank Presentations – Lauri Dannemiller

President Glenn announced the project and chose names for presentation order. Ms. Wardle was present for the meeting.

Proposal #1: Hillary Roemersberger, Laina Doyle and Julie Hines – All-ages and abilities outdoor fitness space and playground.

Proposal #2: Whitney Walker, Jordan Crowe and Roxie Augustine – Secrest Gym expansion.

Proposal #3: Katie Groke – Archery Range.

After question and answer periods for each presentation and deliberation by the board, the Archery Range proposal was chosen as the winner, the all-ages and abilities fitness space and playground won second, and the Secrest Gym was third.

3. Board Responsibilities, Employee Handbook, and Code of Conduct – Lauri Dannemiller

The board was made aware of a paragraph in the employee handbook regarding the board’s responsibilities around and authority over employee management. Ms. Dannemiller saw the paragraph after the board approved the original employee handbook and realized the paragraph didn’t belong and removed the language. Ms. Dannemiller stated that she should not have removed the paragraph without the board’s knowledge. Ms. Dannemiller offered to the board to rewrite the employee handbook, or work with the board to create better language around the board’s responsibilities around employee management.

Ms. Pyne mentioned the board approved the handbook and when staff makes changes, it is no longer approved. Mr. Harrell seconded Ms. Pyne’s sentiments. Ms. Dannemiller stated any changes to any policy will be approved by the board and it was a mistake. Mr. Glenn stated that the district does need to adjust the handbook, and this will be done collaboratively between the board and Executive Director.

Mr. Glenn moved to discussing the board code of conduct, stating that he and Director Pyne didn’t sign the code of conduct, but members sworn in May 2018 did. He realized it may have been on a list of documents that all board members sign but that was most likely an outdated list. Mr. Glenn said the code of conduct was not necessary since it is covered by state statues and Apex bylaws.

Mr. Glenn mentioned the naming policy in the bylaws says the board has the responsibility to name facilities. Ms. Dannemiller mentioned that the new naming policy matches the board bylaws. Mr. Glenn disagreed with Ms. Dannemiller that they were told we needed a naming policy when in fact he didn’t think we needed. Mr. Glenn thinks the naming policy isn’t necessary and not beneficial to the community when they can just approve. Ms. Dannemiller stated that we can address not having the policy. Mr. Glenn stated the intent of the board bylaws should be considered. Ms. Tomsula stated that she agreed with Mr. Glenn and that we should keep it simple and be community focused and stick with the board bylaws. Mr. Harrell asked that the board be sent the most recent naming policy. Ms. Allen mentioned she was in favor of needing something more comprehensive than the board bylaws.

OLD/OTHER BUSINESS

Ms. Dannemiller updated the board on the status of the Apex Center roof construction.

EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller had no news to report other than the roof

BOARD MEMBER REPORTS/INPUT

Director Glenn apologized for missing the Foundation tournament. On October 12 there will be a celebration of youth football hosted by the Denver Broncos. The event starts at 9:00 a.m.

Director Pyne discussed making a presentation to Kiwanis around a bond update. She requested a presentation.

Director Harrell had nothing to report.

Director Allen stated the Foundation golf tournament went well.

Director Tomsula had nothing to report.

ADJOURNMENT

MOTION: Director Pyne moved that the meeting be adjourned. Director Allen seconded and the motion passed unanimously.

President Glenn adjourned the meeting at 8:40 p.m.

Respectfully submitted,

Rheana Rogers, Recording Secretary

ATTEST:

Ken Harrell, Secretary/Treasurer