September 5, 2019 Meeting Minutes

APEX PARK AND RECREATION DISTRICT

13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

BOARD OF DIRECTORS

September 5, 2019

CALL TO ORDER

Vice-President Pyne called to order the September 5, 2019 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 pm at the Apex Center Randall Room, 13150 W. 72nd Avenue, Arvada, CO. Board members in attendance were: Vicki Pyne, Ken Harrell, Stephanie Allen, and Liz Tomsula. District staff members present were Lauri Dannemiller – Executive Director; Jim Reasor – Director of Finance; Alan Abrams – Golf Operations Director; and Rheana Rogers – Executive Assistant and Recording Secretary. Members of the public present were Abby McNeal – APAC.

MOTION: Director Allen moved to excuse President Glenn from tonight’s meeting. Director Harrell seconded and the motion passed unanimously.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Allen moved for approval of the Agenda. Director Tomsula seconded and the motion passed unanimously.

APPROVAL OF MINUTES OF THE AUGUST 15, 2019 BOARD MEETING

MOTION: Director Harrell moved for approval of the Minutes. Director Tomsula seconded and the motion passed unanimously.

PUBLIC INPUT

There was none.

NEW BUSINESS

Golf Strategic Plan – Alan Abrams

Ms. Dannemiller reported that District leadership has been trying to determine costs associated with potential improvement plans for Indian Tree Golf Course. The cost of the RFP for the golf strategic plan will be in the 2020 budget and the District will spend 2020 determining funding needs. Our last upgrade at Indian Tree was in 1999 and most of our local competitors have had upgrades and rebuilds within the last 5 years. Mr. Abrams presented four priority projects. Construction of a new maintenance shop is the top priority. Second priority is construction of a new clubhouse. Third priority is green repairs for 31 greens. The fourth priority project is reseeding the fairways, increasing capacity for the driving range, new fencing, new bridge, and on-course restroom improvement. Preliminary rough estimate for these projects is approximately $8.6M. The next step is writing the request for the qualifications (RFQ) for the proposed master plan. Mr. Abrams has been working with Mark Miller with Miller Design Golf Course Architecture. Mr. Miller has worked on over 60 golf course projects in 10 states and 11 countries and he is also on the APAC Board. He will help Mr. Abrams write the RFP. Exploring financing options for these projects will be part of this process.

Fee Discussion – Lauri Dannemiller

Ms. Dannemiller reported answers to questions from the fee discussion that occurred at the last meeting including about SilverSneakers membership numbers, Ice Rink Protocols for participants and spectators, spectator fees at Tier 2 facilities, and tournament fees for OYSGs vs. non-resident user groups. The Board wants fees to stay the same for any user group for tournaments but would like to see more data on field usage and capacity, purely for informational purposes.

MOTION: Director Harrell moved to amend the proposed fee increases to waive Tier 2 spectator fees for non-aquatics user. Director Tomsula seconded and the motion passed unanimously.

MOTION: Director Harrell moved to adopt the proposed 2020 fee structure as amended for spectator fees. Director Allen seconded and the motion passed unanimously.

OLD/OTHER BUSINESS

There was none.

EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller updated the Board on the status of the Apex Center pool roof replacement construction. Roof conditions were worse than what engineers estimated resulting in needed additional work that was not anticipated. We do not know additional cost implications yet for the increased labor for the increased scope of work, or the new timeline for completion of the project and re-opening of the pools.

BOARD MEMBER REPORTS/INPUT

Director Pyne reported that Kiwanis is busy preparing for the pumpkin patch and marching in the Arvada Harvest Festival parade and providing the community outdoor kitchen. She attended the recent Chamber golf tournament. She also reported she recently visited a playground in in Orem, Utah designed as a “park for every person.”

Director Harrell attended the Community Recreation Center volunteer appreciation event.

Director Allen attended the Foundation meeting and they are busy readying for the golf tournament on 9/13. The Foundation’s Secretary is stepping down, but plans are in place for her to train her replacement.

Director Tomsula reported that she and President Glenn played in the Community Table golf tournament and had a great time. She attended the recent Chamber event panel where it was reported that Jefferson County has more residents per capita employed in the space industry than anywhere else in the US. She wonders if the District could explore being creative with park ideas to embrace this space footprint.

ADJOURNMENT

MOTION: Director Harrell moved that the meeting be adjourned. Director Allen seconded and the motion passed unanimously.

Vice-President Pyne adjourned the meeting at 7:45 p.m.

Respectfully submitted,

Rheana Rogers, Recording Secretary

ATTEST:

Ken Harrell, Secretary/Treasurer