November 7, 2019 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT

13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

BOARD OF DIRECTORS

November 7, 2019

CALL TO ORDER

President Glenn called to order the October 17, 2019 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 pm at the Apex Center Randall Room, 13150 W. 72nd Avenue, Arvada, CO. Board members in attendance were: Jeff Glenn, Vicki Pyne, Ken Harrell, Stephanie Allen, and Liz Tomsula. District staff members present were Lauri Dannemiller – Executive Director; Rheana Rogers – Executive Assistant and Recording Secretary; Jim Reasor; Tara Torline; Mark Baird; Kayla Erwin; Dana Bammerlin; Nathan Christianson; and Justin Maillet. Members of the public present were Abby McNeal – APAC.

APPROVAL OF AGENDA AND AMENDMENT OF AGENDA ITEMS

MOTION: Director Pyne moved for approval of the Agenda with postponement of Agenda Item #5 until the first Board meeting of 2020. Director Allen seconded and the motion passed unanimously.

APPROVAL OF MINUTES OF THE OCTOBER 17, 2019 BOARD MEETING

MOTION: Director Harrell moved for approval of the Minutes. Director Pyne seconded and the motion passed unanimously.

PUBLIC INPUT

There was none.

NEW BUSINESS

  1. Pool – Lauri Dannemiller

Ms. Dannemiller introduced Ken Ballard from Ballard and King, the company who conducted the feasibility study for the new 50-meter natatorium being proposed in partnership between Apex, the City of Arvada, and Jeffco Public Schools. Mr. Ballard presented the highlights of the report, which included examined demographics, participation trends in aquatic activities, competing facilities nearby, summarized staff and public and user group feedback, site review of 4 proposed sites, and recommendations. Ms. Dannemiller elaborated that this is a partnership project with Apex as the operator and CoA and Jeffco as capital funding partners. She also shared new information that the existing Meyers site may be able to use some of the land adjacent to Meyers that is currently part of Jeffco Schools’ Warder Elementary property. Elected officials of the three entities now need to decide on location so that next steps can proceed. City leadership wants to hear more from general citizens (not specifically Meyers users) for feedback on the proposed sites. Then a formal IGA will be drafted to determine each entity’s responsibilities for the construction process as well as future financial operations considerations.

Ms. Dannemiller reported on a second aquatics item, addressing the recent aquatics programmatic review conducted by an independent contractor. Resulting recommendations will inform the future direction of our aquatics department.

  1. Avalanche Partnership – Lauri Dannemiller

Ms. Dannemiller reported about Apex’s partnership with the Avalanche to revitalize our Secrest Inline Rink. Part of this partnership provides Apex with a pair of season tickets for our use. She asked the Board’s direction as to how they would like to allocate these tickets. The Board stated that they would like the tickets dispersed to instructors, coaches, user groups, marketing partners, and/or staff at the Executive Director’s discretion. Ms. Dannemiller will report to the Board at the end of the season how the tickets were dispersed.

  1. Audit Update – Jim Reasor, Lauri Dannemiller

Ms. Dannemiller and Mr. Reasor shared an update of the status and result of the 2018 CAFR, and the District’s plans for addressing deficiencies noted.

  1. Budget Study Session – Lauri Dannemiller, Jim Reasor, Tara Torline

Ms. Dannemiller reviewed the timeline for the remainder of the year as it pertains to the determination of the 2020 budget. Primary areas of the budget discussed were program growth in revenue-generating facilities, capital projects, employee compensation, and property tax.

OLD/OTHER BUSINESS

None.

EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller reported that the indoor playground is hoping to open early next week. Constructions is still ongoing on the roof. Responsibility for the damage done to the parking lot in the construction staging area and a plan for repair is being determined.

BOARD MEMBER REPORTS/INPUT

President Glenn attended the coordinating committee today. The new natatorium was discussed, as was working on renewing IGAs with the City. Apex and the City are working on signage at Lutz, Stenger, Long Lake and Youth Memorial, which will entail electronic signs with logos for both entities.

Director Pyne attended the recent Kiwanis discussion regarding the expansion of 72nd Avenue, the Chamber housing event luncheon and breakfast, and the coordinating meeting with the City today. She requested an update on the status of the Shark Tank-winning archery project. Ms. Dannemiller reported Apex is completing a grant application to get the design funded to determine our costs for the project. Ms. Pyne also asked for an update about Secrest Park. Ms. Dannemiller reported that Apex is submitting 2 grants to try to move the proposed Shark Tank-proposed ADA fully-accessible playground over to the Secrest Park site.

Director Harrell had nothing to report from the recent Roundtable

Director Allen attended the Foundation meeting today. December 5 is the breakfast and the Board is invited to attend. The Foundation voted on which staff-proposed initiatives to fund, and the winners were accessible golf cart, accessible pool lift, ice skates for Apex on Ice, Kinetisense software, golf course buffet tables, and Apex Center pool log walk pads.

Director Tomsula will attend the upcoming Chamber event next Friday – mayor’s roundtable.

ADJOURNMENT

MOTION: Director Allen moved that the meeting be adjourned. Director Tomsula seconded and the motion passed unanimously.

President Glenn adjourned the meeting at 8:22 p.m.

Respectfully submitted,

Rheana Rogers, Recording Secretary

ATTEST:

Ken Harrell, Secretary/Treasurer