January 2, 2020 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT

13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

BOARD OF DIRECTORS

January 2, 2020

CALL TO ORDER

President Glenn called to order the January 2, 2020 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 pm at the Apex Center Randall Room, 13150 W. 72nd Avenue, Arvada, CO. Board members in attendance were: Jeff Glenn, Ken Harrell, Stephanie Allen, and Liz Tomsula. Director Pyne was absent. District staff members present were Lauri Dannemiller – Executive Director; Mark Baird – Director of District Services and Capital Improvements; and Rheana Rogers – Executive Assistant and Recording Secretary. Members of the public present were Abby McNeal, APAC.

MOTION: Director Allen moved to excuse Director Pyne from tonight’s meeting. Director Harrell seconded, and the motion passed unanimously.

APPROVAL OF AGENDA

MOTION: Director Harrell moved for approval of the Agenda. Director Allen seconded, and the motion passed unanimously.

APPROVAL OF MINUTES OF THE DECEMBER 12, 2020 BOARD MEETING

MOTION: Director Tomsula moved for approval of the Agenda. Director Harrell seconded, and the motion passed unanimously.

PUBLIC INPUT

There was none.

NEW BUSINESS

  1. Consider Resolution APRD2020-01 for Designating Location to Post 24 Hour (Agenda) Notice – Lauri Dannemiller

MOTION: Director Harrell moved for adoption of Resolution APRD2020-01. Director Allen seconded, and the motion passed unanimously.

  1. Consider Resolution APRD2020-02 to Set Day of Month, Time and Location of 2020 Regular Board Meetings – Lauri Dannemiller

MOTION: Director Tomsula moved for adoption of Resolution APRD2020-02. Director Harrell seconded, and the motion passed unanimously.

  1. Consider Resolution APRD2020-03 calling for the 2020 Regular District Election and Appointing a Designated Election Official – Lauri Dannemiller

MOTION: Director Allen moved for adoption of Resolution APRD2020-03. Director Harrell seconded, and the motion passed unanimously.

  1. 2020 Auditor Agreement – Lauri Dannemiller

Apex will be engaging with a new audit firm for the 2019 year. District leadership reviewed proposing firms and ultimately EideBailly is being recommended to contract with the District. They will also review our 2018 audit for thoroughness and clarity. They will start mid-February, which will allow our new Finance Director to begin and be settled and familiar with our system to be responsive to the auditors. President Glenn asked how their fee compared to our budgeted amount and Ms. Dannemiller reported that they are in line. Director Tomsula asked how often we review auditors and Ms. Dannemiller reported that we typically do so every three years. This will be a 1-year contract with EideBailly with the option to review and renew.

MOTION: Director Tomsula moved for adoption of the 2020 Auditor’s Agreement. Director Allen seconded, and the motion passed unanimously.

OLD/OTHER BUSINESS

There is none.

EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller asked the Board if they would like to continue having staff leadership provide monthly presentations at Board meetings. Directors Tomsula and Allen both stated that they appreciate them and would like them to continue. The other directors agreed. Ms. Dannemiller then shared her report. She highlighted upcoming Board meetings and the Chamber Annual dinner being held January 24. There will be a two-day retreat for Ms. Dannemiller’s direct reports held on January 30 and 31. She updated on progress on the roof, which is projected to wrap up in the next few weeks. Repairs of the parking lot will occur once roofing is complete and weather is appropriate. She also shared recent staffing updates and the January Calendar of upcoming District events.

BOARD MEMBER REPORTS/INPUT

President Glenn reminded the Board of the need to revisit the Code of Conduct for the Board, as well as a facility naming issue being brought for consideration. Director Tomsula expressed the need to do thorough vetting of prospective honorees to make sure naming is appropriate and that they should consider soliciting letters of information and support for the proposed honorees.

Director Harrell will be attending the Roundtable tomorrow.

Director Allen reported that she and Director Tomsula will be switching meetings – Director Allen will now attend Chamber of Commerce meetings and Director Tomsula will attend Foundation meetings.

Director Tomsula expressed her gratitude for and enjoyment of the holiday dinner in December. She had nothing else to report.

ADJOURNMENT

MOTION: Director Allen moved that the meeting be adjourned. Director Tomsula seconded, and the motion passed unanimously.

President Glenn adjourned the meeting at 7:05 p.m.

Respectfully submitted,

Rheana Rogers, Recording Secretary

ATTEST:

Ken Harrell, Secretary/Treasurer