November 21, 2019 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT

13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

BOARD OF DIRECTORS

November 21, 2019

CALL TO ORDER

President Glenn called to order the November 21, 2019 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 pm at the Apex Center Randall Room, 13150 W. 72nd Avenue, Arvada, CO. Board members in attendance were: Jeff Glenn, Vicki Pyne, Ken Harrell, Stephanie Allen, and Liz Tomsula. District staff members present were Lauri Dannemiller – Executive Director; Rheana Rogers – Executive Assistant and Recording Secretary; Whitney Walker; Brent Anderson; Gabe Hale; Kay Palmer; Kim Santoro; Jim Reasor; Tim Strunk; and Mark Baird. Members of the public present were Abby McNeal – APAC, representatives from NJTC, and representatives from Table Rock HOA.

APPROVAL OF AGENDA AND ADDITION OF AGENDA ITEMS

MOTION: Director Pyne moved for approval of the Agenda. Director Allen seconded and the motion passed unanimously.

APPROVAL OF MINUTES OF THE NOVEMBER 7, 2019 BOARD MEETING

MOTION: Director Pyne moved for approval of the Minutes. Director Tomsula seconded and the motion passed unanimously.

PUBLIC INPUT

There was none.

NEW BUSINESS

  1. NJTC Presentation – Vilura Haas

Ms. Jen Steibeling presented on behalf of NJTC. She stated that the relationship between Apex and NJTC continues to grow strong. NJTC experienced continued growth in 20149. Their membership grew 20% to 476 members, an increase that Ms. Steibeling partly attributes to our excellent facility and partly to the very engaged and involved board. They hosted many new programs and events and fundraisers in 2019. NJTC is here tonight to make a contribution of $15,000 for the commitments they have made to improvements and developments at ATC, and they are looking forward to years of continued partnership.

  1. Eagle Scout Project Presentation – Tim Strunk, Noah Engman

Mr. Strunk, Manager of Buildings and Grounds, introduced Noah Engman, a sophomore at Arvada West High School, and Eagle Scout in Troup 506. As part of his Eagle Scout project, Noah took on the project of completing landscaping at Heroes Park at the Simms Street outdoor pickleball park. His project involved design, clean up, soil amendment, planting, running irrigation lines, laying weed barrier, and placing rock mulch. The project encompassed 174.9 total hours and required 26 volunteers. Plants, supplies, rock mulch were purchased by the District. President Glenn thanked Noah for his service and stated that the District is so appreciative of the Eagle Scouts program and their young leaders.

  1. Table Rock Park Project – Lauri Dannemiller

Ms. Dannemiller was approached by Table Rock HOA about developing a small parcel of land adjacent to their community property into a sport court for use by the neighborhood. Ms. Dannemiller reported it is a small site of only approximately 11,000 sq. ft. The land is currently native grasses and the District mows and provides weed control as needed. The HOA desires construction of a basketball court or some other type of multi-surface sport court. Norris Design was asked to provide as estimate to provide a conceptual plan and feasibility report and it will require a cost of $3,000 to do this. Ms. Dannemiller is seeking direction from the Board whether to proceed with the initial conceptual planning work. Director Tomsula asked if there is precedent for this kind of parcel development, and Ms. Dannemiller says it has been done in the past. President Glenn asked if the HOA would be willing to work together in partnership with the district and representatives from the neighborhood present stated they thought that was likely. Director Allen asked if we build this court would the District be able to use it for programming purposed, and Ms. Dannemiller stated that would need to be the case.

MOTION: Director Harrell moved to go forward with having Norris Design complete the conceptual plan and feasibility report for an amount not-to-exceed $3,000. Director Pyne seconded and the motion passed unanimously.

  1. Special Project Team Presentation – Whitney Walker

Ms. Dannemiller introduced the 2019 SPT. This year’s team was tasked with creating a Brown Bag Series for staff development. She noted that the scope of the project increased dramatically from its initial conception, and that the team has been an integral partner in taking on this task. All members were a true team to this end. Whitney Walker introduced the team members Brent Anderson, Gabe Hale, Kay Palmer, Kim Santoro, and Rheana Rogers. The Team’s initial charge was to develop “soft skill” brown bag sessions, and they started by sending out a staff survey to determine success of last year’s brown bag sessions and what staff wanted to learn about and work on this year. Based on staff feedback, the team’s charge changed to address team culture building, focusing on communication, having more fun, and getting to know each other better. Four Brown Bag sessions were held covering culture, communication, DISC assessments, and team building. Ms. Dannemiller also held small group meetings with all full-time staff to gather their input and feedback. As a result of this work, the SPT created a culture map, communications plan, and a “parking lot” for ideas still to be explored and implements that simply couldn’t be accomplished in one year. The team then sent out an end of the year survey to all staff, asking “Did we move the needle toward a more positive staff culture?” Responses were in the affirmative. This work will continue. The Board was appreciative of the effort of the team and pleased with the work.

  1. 2020 Proposed Budget Public Hearing – Lauri Dannemiller, Jim Reasor

Public Notice posting requirement of this meeting was met as published in the Golden Transcript and Arvada Press on 11/7/19. Mr. Reasor shared the updated budget. There were no comments or questions from any members of the public. Budget will be adopted at the December 12, 2019 meeting.

OLD/OTHER BUSINESS

There was none.

EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller shared the many events coming up in December for the Board to attend. She also provided project updates on indoor playground and roof construction, staff updates, and a calendar of events taking place around the District in December.

BOARD MEMBER REPORTS/INPUT

Director Glenn had nothing to report

Director Pyne recently attended the Kiwanis breakfast, the mayoral roundtable for the Chamber, and a meeting with a group of foster parents. She would like to explore how the District can support and provide access to these families.

Director Harrell had nothing to report

Director Allen had nothing to report.

Director Tomsula attended the mayor’s roundtable for the Chamber. She stated that she appreciated the SPT presentation and the work being done. She also shared that she recently met and talked with a community member who had many compliments about our Therapeutic Recreation programming.

ADJOURNMENT

MOTION: Director Pyne moved that the meeting be adjourned. Director Tomsula seconded and the motion passed unanimously.

President Glenn adjourned the meeting at 7:55 p.m.

Respectfully submitted,

Rheana Rogers, Recording Secretary

ATTEST:

Ken Harrell, Secretary/Treasurer