April 16, 2020 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT

13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

BOARD OF DIRECTORS

April 16, 2020

CALL TO ORDER


President Glenn called to order the April 16, 2020 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:33 p.m. via Accession virtual meeting. Board members in were Jeff Glenn, Ken Harrell, Vicki Pyne, Stephanie Allen, and Liz Tomsula. District staff members in attendance were Lauri Dannemiller – Executive Director, Rheana Rogers – Executive Administrator and Recording Secretary, Jeff Leniger – Director of Finance, and David Kress. Member of the public was Abby McNeal, APAC.


APPROVAL OF AGENDA


MOTION:
Director Pyne moved for approval of the Agenda. Director Tomsula seconded and the motion passed unanimously.


APPROVAL OF MINUTES OF THE APRIL 2, 2020 BOARD MEETING


MOTION:
Director Allen moved for approval of the Minutes. Director Pyne seconded and the motion passed unanimously.


PUBLIC INPUT


Abby McNeal reported she is again joining Apex board meetings as a representative of APAC to show their support to the District during these uncertain times.


NEW BUSINESS


  1. Extended emergency declaration
    – Lauri Dannemiller

Director Dannemiller shared with the Board a timeline of events and responses the District has undertaken from the beginning of March to date, and projections and plans for the coming weeks and months. She covered cleaning protocols, facility closures, emergency declarations, facility and programmatic assessments, communications and planning protocols, and financial assessment/projections and recommendations for payroll and expenditures. The District must plan to be a in a position to address needs as they arise since this situation is changing day by day. The District has developed a programmatic matrix to assist us in managing and tracking how we are making decisions. Staff has been asked to estimate projected reduced revenue throughout the remainder 2020, which at this time is approximately a 30% reduction or $4.2 million. Staff is also estimating the reduction in expenses to offset those revenue losses. Tonight Ms. Dannemiller is asking the Board to proceed with capital projects transfer and the “low-hanging fruit” of suspension of professional development, contracts for consultants, activity guide publication, and cleaning contracts. Other recommendations will be tabled until next week.

MOTION:
Director Pyne moved to approve the District proceeding with elimination of the “low-hanging fruit.” Director Allen seconded and the motion passed unanimously.

MOTION:
Director Pyne moved to approve APRD2020-10 Resolution to Amend 2019 Budget. Director Allen seconded and the motion passed unanimously.

  1. Insurance

Tara Torline, Director of Human Resources, provided the Board with a memo outlining a reporting issue with our voluntary life insurance carrier. A new open enrollment will occur so employees can learn of the new coverage and voluntary options.


OLD/OTHER BUSINESS


There was none.


EXECUTIVE DIRECTOR REPORT


Ms. Dannemiller had nothing to report.


BOARD MEMBER REPORTS/INPUT


President Glenn reported that the Foundation is going to move the pickleball tournament to September and tentatively planning to cancel the Father’s Day Car Show.

Director Harrell had nothing to report.

Director Pyne had to leave the meeting to attend to an urgent matter.

Director Tomsula reported that Chamber meetings have moved online so she attended one earlier this week and will attend the virtual breakfast meeting tomorrow. She noted that the Chamber recently shared about our election and encouraged voters to apply to receive absentee ballots in the mail.

Director Allen received a letter from a staff member thanking the Board for providing for our part-time staff; the staff were surprised and thankful.


ADJOURNMENT


MOTION:
Director Tomsula moved that the meeting be adjourned. Director Allen seconded, and the motion passed unanimously.

President Glenn adjourned the meeting at 7:55 p.m.

Respectfully submitted,
Rheana Rogers, Recording Secretary
ATTEST:
Ken Harrell, Secretary/Treasurer