May 21, 2020 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT

13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

BOARD OF DIRECTORS

May 21, 2020


CALL TO ORDER


Designated Election Official and Recording Secretary Rheana Rogers called to order the May 21, 2020 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, CO. Board members in attendance were Ken Harrell, Vicki Pyne, Stephanie Allen, and Liz Tomsula and Board member-elect Rich Garrimone. District staff members in attendance were Lauri Dannemiller – Executive Director, Rheana Rogers – Executive Administrator and Recording Secretary, Jeff Leniger – Director of Finance, and Nate Christianson. There were no members of the public present.


APPROVAL OF AGENDA


MOTION:
Director Tomsula moved for approval of the Agenda. Director Allen seconded and the motion passed unanimously.


APPROVAL OF MINUTES OF THE MAY 7, 2020 BOARD MEETING


MOTION:
Director Allen moved for approval of the Minutes. Director Tomsula seconded and the motion passed unanimously.


PUBLIC INPUT


There was none.


NEW BUSINESS


  1. Swearing in of Newly Elected Board Members
    – Rheana Rogers

Ms. Rogers, in her capacity as a Notary Public, administered the Oaths of Office to Rich Garrimone and Vicki Pyne, the newly-elected Board members.

  1. Election of Officers –
    Lauri Dannemiller & Rheana Rogers

Via paper ballot, the following were nominated and elected as officers of the Board of Directors for a two-year term:


President: Vicki Pyne
Vice President: Ken Harrell
Secretary/Treasurer: Liz Tomsula

  1. Committee Liaison Information –
    Lauri Dannemiller

Ms. Dannemiller reviewed and discussed a listing of committees/organizations in the community and the appointments of Board members to attend their scheduled meetings. Attendance by the Board members was assigned as follows: Apex/City Coordinating Committee – Directors Pyne and Harrell; Chamber of Commerce – Director Tomsula; Apex PRD Foundation – Director Garrimone; Round Table Issues Breakfast Meeting – Director Allen; Arvada Jefferson Kiwanis Club – Director Pyne.

  1. Division Updates –
    Lauri Dannemiller

Division Updates were provided to the Board from Directors for all divisions.

  1. Reopening Plan and Financial Updates –
    Lauri Dannemiller & Jeff Leniger

Ms. Dannemiller shared with the Board policy, legislative, and regulatory updates from the city, county, state, and public health agencies that have been impacting our work for the past few weeks. Director Harrell strongly feels the board members of the district along with our legal counsel needs to coordinate to advocate with bureaucratic and elected officials to allow us options for us to reopen programs and facilities in a safe but fiscally solvent way. The Leadership Team presented to the board a set of recommendations to reduce expenses and maximize revenues through the remainder of 2020. The Board supported moving forward with the plan identified to get the District to between 90 and 120 days in reserve, which included additional furloughs of non-essential staff, closing outdoor pools for the summer, and gradual, phased-in re-opening of facilities when a positive cost recovery could be demonstrated.


OLD/OTHER BUSINESS


There was none.


EXECUTIVE DIRECTOR REPORT


Ms. Dannemiller had nothing further to report.


BOARD MEMBER REPORTS/INPUT


President Pyne had nothing to report.

Director Harrell had nothing to report.

Director Tomsula had nothing to report.

Director Allen had nothing to report.

Director Garrimone had nothing to report.

ADJOURNMENT


MOTION:
Director Tomsula moved that the meeting be adjourned. Director Allen seconded, and the motion passed unanimously.


President Pyne adjourned the meeting at 7:09 p.m.


Respectfully submitted,

Rheana Rogers, Recording Secretary
ATTEST:
Liz Tomsula, Secretary/Treasurer