May 7, 2020 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT

13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

BOARD OF DIRECTORS

May 7, 2020

CALL TO ORDER


President Glenn called to order the May 7, 2020 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:40 p.m. via Accession virtual meeting. Board members in attendance were Jeff Glenn, Ken Harrell, Vicki Pyne, Stephanie Allen, and Liz Tomsula. District staff members in attendance were Lauri Dannemiller – Executive Director, Rheana Rogers – Executive Administrator and Recording Secretary, and Jeff Leniger – Director of Finance. Members of the public present were Abby McNeal, APAC; Gayle Schroeder; and Rich Garrimone.


APPROVAL OF AGENDA


MOTION:
Director Pyne moved for approval of the Agenda. Director Allen seconded and the motion passed unanimously.


APPROVAL OF MINUTES OF THE APRIL 16, 2020 BOARD MEETING


MOTION:
Director Pyne moved for approval of the Minutes. Director Allen seconded and the motion passed unanimously.


PUBLIC INPUT


Rich Garrimone thanked President Glenn for his involvement with the District and his support of and involvement with the Apex Foundation over the years.


NEW BUSINESS


  1. Audit Extension
    – Lauri Dannemiller & Jeff Leniger

Ms. Dannemiller shared that the District is requesting an extension for completion of the 2019 budget. Re-allocation of key financial staff to daily tasks and furloughs has necessitated the request. On-site field work by the auditors originally scheduled for May has been rescheduled to July. The State office expects most filers to need an extension so all Districts can request the extension electronically and without penalty. No motion is necessary; President Glenn will need to sign the request form.

  1. Outgoing President Comments –
    Lauri Dannemiller & Jeff Glenn

Ms. Dannemiller thanked President Glenn for his leadership and his balanced approach to representation, and the sheer volume of accomplishments that have happened during his time on the Board. He will be greatly missed.

President Glenn remarked this has been such a rich experience. A lot has changed during his 12 years on the Board, and in particular the past few years and especially the past few months. He is grateful to the current Board for their service and passion and engagement and has confidence in their guidance to keep the District going strong.


OLD/OTHER BUSINESS


There was none.


EXECUTIVE DIRECTOR REPORT


Ms. Dannemiller reported that beginning May 10, Pickleball and Tennis will be open, joining Indian Tree Golf Club. Pickleball will have 12 courts open, and reservations are required. When the City opens their fields and courts, then we will transition away from requiring the reservations and staff monitoring. We are balancing varying directions from State, County, and City entities regarding compliance requirements for being open and running programming. Tennis will be allowing groups of 4 for play, drills, classes, etc. We are receiving complaints from users that we would be requiring masks to be worn while using our facilities. We will “highly suggest” and encourage their use but staff will not be required to enforce it. Golf is doing well; tee times are filling but food services are slow so we are evaluating the cost recovery to determine if we will continue this offering. 40 staff members go on furlough beginning Saturday. We are committed to keeping these staff informed and engaged during their furlough time. 4 furloughed staff have been redeployed to positions with tennis and golf. Ms. Dannemiller plans to present a financial update at the next meeting on 5/21/20. Re-opening of other facilities is still TBD. She also reported that a group of Jefferson County parks and recreation directors are collaborating and have a meeting scheduled with the Director of Jefferson County Public Health to get clarity on how the county’s directives are applied to outdoor sports, pools, groups, etc. She also reported that due to the CARES Act, Apex may be eligible to receive funds to cover expenses that are directly related to COVID-19 such as PPE, cleaning equipment, direct staffing costs, etc. The District is compiling these figures to submit to the City for consideration for reimbursement. Special Districts are also lobbying DOLA because they have been left out of opportunities to receive relief funds, and some special districts are more affected by economic fallout of COVID response than others. The next Board meeting will occur in person with social distancing to swear in and seat our new directors and elect officers.


BOARD MEMBER REPORTS/INPUT


President Glenn thanked everyone for their celebration send-off parade before tonight’s meeting.

Director Harrell expressed his thanks to President Glenn.

Director Pyne stated how much she appreciated President Glenn’s leadership and the opportunity to have served with him.

Director Tomsula attended the recent virtual Chamber event and will be attending the Mayor’s address coming up. She expressed her appreciation for President Glenn’s leadership and mentorship.

Director Allen congratulated the election winners and thanked President Glenn for the opportunity to have worked with him.


ADJOURNMENT


MOTION:
Director Tomsula moved that the meeting be adjourned. Director Allen seconded, and the motion passed unanimously.

President Glenn adjourned the meeting at 7:09 p.m.

Respectfully submitted,
Rheana Rogers, Recording Secretary
ATTEST:
Ken Harrell, Secretary/Treasurer