August 6, 2020 Board of Directors Meeting Minutes

BOARD OF DIRECTORS

August 6, 2020

CALL TO ORDER

President Pyne called to order the August 6, 2020 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:35 p.m. at Indian Tree Golf Club, 7555 Wadsworth Blvd., Arvada, CO 80003. Board members in attendance were Vicki Pyne, Rich Garrimone, Ken Harrell, and Liz Tomsula. Director Stephanie Allen was absent. District staff members in attendance were Lauri Dannemiller – Executive Director, Tara Torline – Director of Human Resources, and Rheana Rogers – Executive Administrator and Recording Secretary. Member of the public present was Abby McNeal – APAC.

MOTION: Director Tomsula moved to excuse Director Allen. Director Garrimone seconded and the motion passed unanimously.

APPROVAL OF AGENDA

MOTION: Director Harrell moved for approval of the Agenda. Director Garrimone seconded and the motion passed unanimously.

APPROVAL OF MINUTES OF THE JULY 16, 2020 BOARD MEETING

MOTION: Director Harrell moved for approval of the Minutes. Director Garrimone seconded and the motion passed unanimously.

PUBLIC INPUT

There was none.

NEW BUSINESS

  1. 2021 Fees Discussion – Lauri Dannemiller

Ms. Dannemiller reported that the District traditionally only raises user fees every other year, and since fees were raised in 2020, we would not typically consider fee increases for 2021. However, given the COVID environment and in consideration that users only had three months of facility use at the new fees, it was worth reviewing to see if any fees should be considered for increase. District leadership is recommending that with only a few exceptions we do not increase our drop-in and membership pass fees. Recommendations do include elimination of the “paid-in-full” discount for annual passes; introduction of a “Flex Pass,” which will function as a credit account for users to access on a per-class or daily-use fee basis as well to pay for registration in programs; managing the number of annual/monthly pass holders who can hold reservation spots for high-demand/limited capacity activities, such as pool use, to allow daily users to have access to some of the spots to encourage cost recovery; elimination of the 62+ user category for fees; and some changes to golf fees. Fees will be brought up at a later meeting for formal adoption.

  1. Families First Coronavirus Recovery Acts Resources for Employees – Tara Torline

Ms. Dannemiller shared that based on our knowledge of the remote learning schedules proposed for local school districts, Apex will be offering day camp options for staff and community to provide care, facilitate their online learning, and provide extracurricular and enrichment opportunities. Staff will provide communications so teachers are aware of their student’s presence and participation in our program and how our staff will support their learning during the school day. We anticipate that enough families will continue to remote learn even if districts do resume in-person learning that this program can continue at least through the fall.

Ms. Torline shared how FFCRA directs how employers must accommodate staff who need to work while their school-aged children may need to be at home during mandated remote learning periods. Employees without childcare options during school closures or remote learning are entitled to stay home and received 66% of their pay for up to 12 weeks. Hiring staff who can come in to backfill for these employees would be a huge cost to the District. District leadership is proposing that full-time staff with eligible children can enroll their children in the Apex E-Learning Camps free of charge as a benefit and service to staff and allow them to continue to work. The Board shared how pleased they are with this provision for our staff.

MOTION: Director Harrell moved to allow employees to participate in our childcare e-learning day camps free of charge if it does not become a financial hardship to the District. Director Tomsula seconded and the motion passed unanimously.

  1. Labor Day Facility Schedule Updates – Lauri Dannemiller

Ms. Dannemiller shared with the Board the proposed facility schedules for after Labor Day.

  1. Districtwide Response to Upcoming Gallagher Repeal Discussion – Lauri Dannemiller

Ms. Dannemiller would like for the Board to vote on a resolution at an upcoming meeting to communicate to the community the Board’s stance on a November ballot statewide initiative that affects the District’s funding. The Board was provided with a memo sharing the impact on the District if the repeal on the ballot does not pass, which is estimated to be a deficit of $1.5M.

OLD/OTHER BUSINESS

There was none.

EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller had nothing to report.

BOARD MEMBER REPORTS/INPUT

President Pyne attended the recent virtual Kiwanis meeting.

Director Garrimone reported that the Foundation met this morning. The Foundation is considering using some of their available funds to work on voter awareness around the Gallagher ballot issue. Other Board members wondered if some of that money could be used for scholarships for in-need families needing E-Learning Camp care.

Director Harrell had nothing to report.

Director Tomsula attended the virtual Chamber awards banquet.

ADJOURNMENT

MOTION: Director Harrell moved that the meeting be adjourned. Director Tomsula seconded, and the motion passed unanimously.

President Pyne adjourned the meeting at 8:29 p.m.

Respectfully submitted,
Rheana Rogers, Recording Secretary

ATTEST:
Liz Tomsula, Secretary/Treasurer