July 2, 2020 Board of Directors Meeting Minutes

BOARD OF DIRECTORS

July 2, 2020



CALL TO ORDER

President Pyne called to order the July 2, 2020 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:43 p.m. at Indian Tree Golf Club, 7555 Wadsworth Blvd., Arvada, CO 80003. Board members in attendance were Vicki Pyne, Ken Harrell, Rich Garrimone, Stephanie Allen, and Liz Tomsula. District staff members in attendance were Lauri Dannemiller – Executive Director, Rheana Rogers – Executive Administrator and Recording Secretary, Jeff Leniger – Director of Finance, and Dian Lyons. Members of the public present were Abby McNeal, APAC.

APPROVAL OF AGENDA

MOTION: Director Tomsula moved for approval of the Agenda. Director Allen seconded and the motion passed unanimously.

APPROVAL OF MINUTES OF THE JUNE 23, 2020 BOARD MEETING

MOTION: Director Allen moved for approval of the Minutes. Director Harrell seconded and the motion passed unanimously.

PUBLIC INPUT

Ms. McNeal addressed the Board, stating that she is happy be back, showing support to the district on behalf of APAC. She also reported that APAC will be meeting virtually next week.

NEW BUSINESS

  1. Amend Executive Director’s Contract to Reduce Salary Due to COVID Financial Impacts – Lauri Dannemiller

Ms. Dannemiller reported that changes to the terms of her contract must be formally approved by the Board, and the salary reduction and furlough days required of all staff effective April 10, 2020 needs official confirmation. She also shared that she is nearing the maximum allowed accrued PTO of 200 hours. Due to exceptional work demands currently, she is unable to use this time so is requesting the Board increase her maximum accrued hours to 300. 300 is the number of hours employees hired before 2001 can accumulate. The Board approved increasing to 250 hours.

MOTION: Director Harrell moved that the following changes be made to the Executive Director’s contract due to the financial condition of the District during the COVID crisis: To be in line with the Apex Leadership Team salary reductions, that the annual salary of the Executive Director be reduced by 10% through the remaining term of her contract, November 15, 2020; that she is required to take 5 furlough days before the end of the calendar year; and that the maximum number of vacation days accrued be 250 hours. Director Allen seconded and the motion passed unanimously.

  1. Updates on Governor’s Orders – Lauri Dannemiller

Ms. Dannemiller presented the Board with updates on the most recent public health orders from the Governor and CDPHE, and how counties are submitting applications to determine the standards required for communities to be allowed to move to Protect Your Neighbors status. There is a need for clarity to understand how “community” is being defined.

OLD/OTHER BUSINESS

There was none.

EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller shared a spreadsheet with the Board showing programmatic updates beginning over the coming weeks. Fitzmorris Outdoor Pool had a successful opening yesterday. Current capacity we have set at 75 users. We can go up to 100 users if we feel staff can accommodate. Indian Tree set a record for the greatest number of rounds ever played in the month of June in the history of the course. Field rentals and outdoor leagues are ramping up. Meyers Pool is not seeing as much private user use as we anticipated, but group reservations are keeping the pool occupied. Coming up for the leadership team are discussions about fees, fee structures, and programmatic offerings for the coming year.

BOARD MEMBER REPORTS/INPUT

President Pyne reported the City coordinating committee today had good discussion about Apex openings, Meyers status, and IGA negotiations.

Director Harrell had his first meeting with the City coordinating committee today.

Director Garrimone had nothing to report. The Foundation is meeting next week.

Director Tomsula had nothing to report.

Director Allen had nothing to report.

ADJOURNMENT

MOTION: Director Allen moved that the meeting be adjourned. Director Garrimone seconded, and the motion passed unanimously.

President Pyne adjourned the meeting at 7:38 p.m.

Respectfully submitted,
Rheana Rogers, Recording Secretary

ATTEST:
Liz Tomsula, Secretary/Treasurer