June 4, 2020 Board of Directors Meeting Minutes

BOARD OF DIRECTORS

June 4, 2020



CALL TO ORDER

President Pyne called to order the June 4, 2020 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. at Indian Tree Golf Club, 7555 Wadsworth Blvd., Arvada, CO 80003. Board members in attendance were Vicki Pyne, Ken Harrell, Rich Garrimone, Stephanie Allen, and Liz Tomsula. District staff members in attendance were Lauri Dannemiller – Executive Director, Rheana Rogers – Executive Administrator and Recording Secretary, Jeff Leniger – Director of Finance, and Dian Lyons. Members of the public present were Marie Marschner and representatives from the North Jeffco Hurricanes Swim Team, and Ryan Lambrecht.



APPROVAL OF AGENDA

MOTION: Director Allen moved for approval of the Agenda. Director Tomsula seconded and the motion passed unanimously.

APPROVAL OF MINUTES OF THE MAY 21, 2020 BOARD MEETING

MOTION: Director Allen moved for approval of the Minutes. Director Tomsula seconded and the motion passed unanimously.

PUBLIC INPUT

Marie Marschner, President of Board of Directors of North Jeffco Hurricanes Swim Team, addressed the Board to advocate for the reopening of Apex pools, both for their swim team’s use, but also for the use of the rest of the community.

Director Harrell thanked the Hurricanes Swim Team for their input and affirmed the District’s commitment to do what we can to open facilities. Director Tomsula asked if the club has any waivers, and Ms. Marschner replied that they have them ready should it be required for their club to come back to Meyers or Apex, and limitation of spectators.

Ryan Lambrecht, President of North Jefferson Junior Baseball Association, addressed the Board to advocate for the opening of youth baseball fields for games. Their club has enjoyed being able to use the fields for practices but shared the plans the club has for safety for players for games and tournaments. Their available field inventory has been severely limited by the closure of all Jeffco schools’ fields so they are committed to getting fields open for their use as soon as possible.

President Pyne asked about the teams who typically attend their tournaments. Mr. Lambrecht stated it is typically teams from various areas across Colorado, but mostly from the metro area. Director Tomsula asked for clarification of the typical tournament structure, including the number of games played across the weekend, as well as plans for limiting spectators.

Ms. Marschner then addressed the Board as the parent of a competitive gymnast from the Apex Competitive Team, wondering what the reopening plan was for Simms Street and the gymnastics facility. President Pyne stated the Board is meeting to determine the ability of the district to reopen programs and facilities.

NEW BUSINESS

  1. Discussion of Resolution APRD2020-11 Resolution Authorizing Disbursement of Fees-in-Lieu of Park Land Funds – Jeff Leniger

Mr. Leniger addressed the Board requesting withdrawal of funds on deposit with the county that we can access via resolution. These funds are provided by developers in lieu of them providing their own park spaces for residents. The funds must be used for acquisition of land or capital improvements of spaces available to the public.


MOTION:Director Harrell moved for adoption of Resolution APRD2020-11 Resolution Authorizing Disbursement of Fees-in-Lieu of Park Land Funds. Director Allen seconded and the motion passed unanimously.


  1. Executive Session

MOTION:Director Harrell moved to go into executive session pursuant to §24-6-402(4)(b), C.R.S., conference with an attorney for the public entity for the purposes of receiving legal advice on specific legal questions regarding negotiating COVID-19 strategies. Director Tomsula seconded, and the motion passed unanimously.

The meeting resumed in executive session at 7:09 p.m.

MOTION:Director Harrell moved to go out of executive session. Director Allen seconded and the motion passed unanimously.

The open meeting resumed at 7:50 p.m.

OLD/OTHER BUSINESS

In the packet there was a letter from AFPD thanking us for our work coordinating the election with them.

EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller was provided by President Pyne a list of actions the Board would like to take with respect to re-opening. There was discussion between Ms. Dannemiller and the Board regarding the various facilities and their programming, what it would take to start opening, the staff furloughs and whether or not the last furlough would happen, and the plans for reopening as quickly as possible. Ms. Dannemiller asked the Board for patience as cost recovery is evaluated while putting this plan into action. Staffing, registration protocols, safety protocols, training, and phased re-opening plans were discussed.


BOARD MEMBER REPORTS/INPUT

President Pyne had nothing to report.

Director Harrell had nothing to report.

Director Garrimone had nothing to report.

Director Tomsula had nothing to report.

Director Allen had nothing to report.

ADJOURNMENT

MOTION: Director Tomsula moved that the meeting be adjourned. Director Allen seconded, and the motion passed unanimously.

President Pyne adjourned the meeting at 9:15 p.m.

Respectfully submitted,
Rheana Rogers, Recording Secretary

ATTEST:
Liz Tomsula, Secretary/Treasurer