September 3, 2020 Board of Directors Meeting Minutes

BOARD OF DIRECTORS

September 3, 2020

CALL TO ORDER

President Pyne called to order the September 3, 2020 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, CO 80005. Board members in attendance were Vicki Pyne, Ken Harrell, Stephanie Allen, and Liz Tomsula. Director Garrimone was absent – his absence was excused. District staff members in attendance were Lauri Dannemiller – Executive Director, Jeff Leniger – Director of Finance, Tara Torline – Director of Human Resources, Mark Baird – Director of District Services and Capital Projects, and Rheana Rogers – Executive Administrator and Recording Secretary. Member of the public present was Abby McNeal – APAC.

MOTION: Director Harrell moved to excuse Director Garrimone from the meeting. Director Allen seconded and the motion passed unanimously.

APPROVAL OF AGENDA

MOTION: Director Allen moved for approval of the modified Agenda, with the addition of discussion around golf fee increases. Director Harrell seconded and the motion passed unanimously.

APPROVAL OF MINUTES OF THE AUGUST 20, 2020 BOARD MEETING

MOTION: Director Tomsula moved for approval of the minutes. Director Harrell seconded and the motion passed unanimously.

PUBLIC INPUT

There was none.

NEW BUSINESS

  1. Marketing Update – Katie Groke

Ms. Groke presented to the Board information regarding the processes and procedures of the marketing department through the past 6 months of COVID closures and re-openings, current marketing endeavors, and plans for the coming months. She then shared the most recent social media report.

  1. Early Retirement Plan Proposal – Lauri Dannemiller, Tara Torline, Jeff Leniger

Ms. Dannemiller updated the Board on the process members of District leadership undertook while exploring options to potentially offer early retirement benefits to staff to achieve both short- and long-term savings. Legal implications were explored during this process as well. Ms. Torline reported that the team examined demographics of potentially eligible employees, anonymously surveyed eligible staff, explored reasonable timeframes for staff to consider the offer, and requirements for maintaining employment up until the program would go into effect. Multiple options were explored and presented. The team presented recommendations to the Board for offering eligible staff early retirement options. Mr. Leniger presented information on projections for savings under various scenarios of options and staff participation. After discussion, the Board elected to not further pursue incentivizing staff to early retirement.

  1. 2021 Golf Fee Discussion – Lauri Dannemiller

Ms. Dannemiller shared with the Board the suggested revisions to golf fees for Indian Tree Golf Club in 2021.

MOTION: Director Harrell moved to adopt the proposed golf fees for 2021. Director Allen seconded and the motion passed unanimously.

OLD/OTHER BUSINESS

There was none.

EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller had nothing to report. Mr. Leniger shared an update on the progress of the audit. There will be a meeting on September 24 to go over the audit. The meeting scheduled for September 17 will be rescheduled to the 24th.

BOARD MEMBER REPORTS/INPUT

President Pyne attended the City Coordinating meeting today. Topics of discussion were Meyers Pool project progression, IGA between Apex and the City, and facility openings.

Director Harrell had nothing to report.

Director Tomsula attended the chamber meeting with candidates for the upcoming election.

Director Allen had nothing to report.

ADJOURNMENT

MOTION: Director Tomsula moved that the meeting be adjourned. Director Allen seconded, and the motion passed unanimously.

President Pyne adjourned the meeting at 7:47 p.m.

Respectfully submitted,

Rheana Rogers, Recording Secretary

ATTEST:

Liz Tomsula, Secretary/Treasurer