September 24, 2020 Board Meeting Minutes

BOARD OF DIRECTORS

September 24, 2020

CALL TO ORDER

President Pyne called to order the September 24, 2020 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. at the Apex Center, 13150 W. 72nd Avenue, Arvada, CO 80005. Board members in attendance were Vicki Pyne, Ken Harrell, Stephanie Allen, and Liz Tomsula. Director Garrimone was absent – his absence was excused. District staff members in attendance were Jeff Leniger – Director of Finance, Katie Groke – Director of Marketing and Communications, Caitlin Hankins – Accounting Supervisor, and Rheana Rogers – Executive Administrator and Recording Secretary. Member of the public present was Abby McNeal – APAC.



MOTION: Director Harrell moved to excuse Director Garrimone from the meeting. Director Allen seconded and the motion passed unanimously.

APPROVAL OF AGENDA

MOTION: Director Allen moved for approval of the modified Agenda, with the amendment that the Audit discussion is for 2019 not 2020. Director Harrell seconded and the motion passed unanimously.

APPROVAL OF MINUTES OF THE SEPTEMBER 3, 2020 BOARD MEETING

MOTION: Director Tomsula moved for approval of the minutes. Director Allen seconded and the motion passed unanimously.

PUBLIC INPUT

There was none.

NEW BUSINESS

  1. Arvada Hockey Request to Install Temporary Trailers at Apex – Katie Groke

Ms. Groke reported the need for expanded hockey locker room space to accommodate social distancing and cleaning protocols. Even with using the Party Room and the Summit Room, space is still an issue. Additional dressing space is needed so AHA has proposed to put three or four temporary trailers on the east side of the Apex Center. They still need to obtain permitting approval from the city but wanted approval from the Board to proceed. Apex will have no financial or security responsibilities for this temporary installation.

MOTION: Director Harrell moved to allow the Arvada Hockey Association to pursue the temporary installation of trailers on the east side of the Apex Ice Arena to be used as hockey dressing rooms. Director Allen seconded and the motion passed unanimously.

  1. Resolution in Support of the Repeal of the Gallagher Amendment

Ms. Groke provided a brief update that the Arvada Chamber of Commerce Board of Directors voted to support the repeal of the Gallagher amendment that will appear on the November ballot. Director Pyne indicated she planned to vote no on the proposed Apex resolution to support because she does not believe this should be a statewide initiative, but rather a local one. Director Tomsula appreciated Director Pyne’s perspective and wondered what state-wide initiatives the Board has supported in the past. Director Harrell believes the Board took a position on past TABOR and Gallagher amendments, but it is not a common action for the Board. Ms. Groke reported that the Apex Foundation has also adopted a resolution in support for the repeal and is waiting to potentially direct funds to the repeal campaign fund based on the Board’s actions. Director Allen reported that she feels it is important for the Board to acknowledge the severe budget deficit the District will face if this does not pass and the impact it will have on services, staffing, and facilities. Director Tomsula stated she feels it is important to show our support to our community and community partners who are supporting the repeal.

MOTION: Director Allen moved for approval of APRD2020-12 Resolution of the Board of Directors of the Apex Park and Recreation District in Support of the Repeal of the Gallagher Amendment. Director Tomsula seconded. The vote was 2-2; resolution did not pass.

MOTION: Director Harrell moved to table further discussion and vote again when the entire Board can meet at the next scheduled meeting on October 1. Director Allen seconded and the motion passed unanimously.

  1. 2019 Audit Adoption – Jeff Leniger

Mr. Paul Kane with audit firm EideBailly shared results from the 2019 Independent Auditor’s Report. Mr. Kane reported how good the working relationship was between his firm and our Finance staff, in particular Jeff Leniger and Caitlin Hankins. Director Harrell thanked Mr. Leniger and Mr. Kane for their efforts turning in exceptional work to clean up and get back on track the District’s audit record. Mr. Kane reviewed the AU-C 260 Communication letter.

MOTION: Director Tomsula moved to accept the 2019 audit as presented. Director Allen seconded and the motion passed unanimously.

OLD/OTHER BUSINESS

There was none.

EXECUTIVE DIRECTOR REPORT

There was none.

BOARD MEMBER REPORTS/INPUT

President Pyne had nothing to report.

Director Harrell had nothing to report.

Director Tomsula attended the Chamber of Commerce candidate forum last Friday.

Director Allen had nothing to report.

ADJOURNMENT

MOTION: Director Tomsula moved that the meeting be adjourned. Director Harrell seconded, and the motion passed unanimously.

President Pyne adjourned the meeting at 7:26 p.m.

Respectfully submitted,

Rheana Rogers, Recording Secretary


ATTEST:

Liz Tomsula, Secretary/Treasurer