January 7, 2021 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT
13150 West 72nd Avenue  Arvada, Colorado 80005  303.424.2739

BOARD OF DIRECTORS
January 7, 2021

CALL TO ORDER
President Pyne called to order the January 7, 2021 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:35 p.m. virtually online via Accession video/audio meeting. Board members in attendance were: Vicki Pyne, Ken Harrell, Stephanie Allen, Rich Garrimone, and Liz Tomsula. District staff members present were: Lauri Dannemiller – Executive Director, Rheana Rogers – Executive Administrator and Recording Secretary, Jeff Leniger – Director of Finance, Hillary Roemersberger – Director of Recreation Services, and Mark Baird – Director of District Services. Member of the public present was Abby McNeal, APAC.

APPROVAL OF AGENDA

MOTION: Director Tomsula moved for approval of the Agenda. Director Allen seconded and the motion passed unanimously.
APPROVAL OF MINUTES OF THE DECEMBER 10, 2020 BOARD MEETING

MOTION: Director Tomsula moved for approval of the Minutes. Director Garrimone seconded and the motion passed unanimously.

PUBLIC INPUT
There was none.

NEW BUSINESS

1. Resolution APRD2021-01 for Designating Location to Post 24 Hour (Agenda) Notice

MOTION: Director Garrimone moved for approval of APRD2021-01 Resolution for Designating Location to Post 24 Hour (Agenda) Notice. Director Allen seconded and the motion passed unanimously.

2. Resolution APRD2021-02 to Set Day of Month, Time, and Location of 2021 Regular Board Meetings

MOTION: Director Harrell moved for approval of APRD2021-01 Resolution to Set Day of Month, Time, and Location of 2021 Regular Board Meetings. Director Garrimone seconded and the motion passed unanimously.

3. Secrest Park Phase One Bid Proposals

Mr. Baird presented to the Board a staff report detailing the recent RFP process for the upcoming Secrest Park construction. He reviewed the criteria used to select a contractor, including prior experience with similar projects with references, availability for our timeline, and cost of bid. Upon review of all bids, staff is recommending awarding the contract to JML Construction and asking President Pyne to sign all required contracts for their engagement. The company providing grant support for the accessible playground being installed will be responsible for the installation of the playground surfacing and features.

MOTION: Director Garrimone moved to approve JML Construction to be retained for the construction of Secrest Park Phase One. Director Allen seconded and the motion passed unanimously.

4. COVID Level Orange and 5-Star Certification Updates

Ms. Dannemiller presented the board with information regarding the 5-Star Certification opportunity with the county and state. Requirements for each level and potential challenges and costs to implementation were reviewed. It was determined that the District may seek certification only on a few facilities and staff will continue to work on gathering more information.

OLD/OTHER BUSINESS
There was none.

EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller reported that there is ongoing discussion regarding a potential variance Arvada Hockey Association is expecting to allow them to run leagues. Swim teams at Meyers are having scheduling conflicts for pool time with CHSAA swim season beginning and demand continuing to be very high. She also reported that the district is able to expand some fitness and walking track hours at the Apex Center on Monday and Tuesday mornings and Saturday and Sunday.

BOARD MEMBER REPORTS/INPUT

President Pyne reported she has been approached by the Jeffco Hurricanes swim team with their concerns about limited swim reservation availability for their club.

Director Harrell had nothing to report since today’s coordinating meeting with the city was cancelled.

Director Tomsula will be attending the virtual Chamber event next week.

Director Allen had nothing to report.

Director Garrimone reported that this month’s foundation meeting was cancelled. He also shared that Phil Millett from the Foundation board recently passed away.

ADJOURNMENT
MOTION: Director Tomsula moved that the meeting be adjourned. Director Allen seconded and the motion passed unanimously.

President Pyne adjourned the meeting at 7:36 p.m.

Respectfully submitted, Rheana Rogers, Recording Secretary

ATTEST: Liz Tomsula, Secretary/Treasurer