November 19, 2020 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT
13150 West 72nd Avenue  Arvada, Colorado 80005  303.424.2739

BOARD OF DIRECTORS
November 19, 2020

CALL TO ORDER


President Pyne called to order the November 19, 2020 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. in the Apex Center Randall Room, 13150 W. 72nd Avenue, Arvada, CO 80005. Board members in attendance were Vicki Pyne, Stephanie Allen, Rich Garrimone, Ken Harrell, and Liz Tomsula. District staff members in attendance were Katie Groke – Director of Marketing and Communications, Hillary Roemersberger – Director of Recreation Services, Michelle Stout – Fitness and Wellness Coordinator, Christie Dominguez – Guest Services Specialist, Mark Baird – Director of District Services and Capital Projects, and Rheana Rogers – Executive Administrator and Recording Secretary. Staff members present via video call were Lauri Dannemiller – Executive Director and Jeff Leniger – Director of Finance. Members of the public present in person were Abby McNeal – APAC.

APPROVAL OF AGENDA


MOTION: Director Harrell moved for approval of the Revised Agenda. Director Allen seconded and the motion passed unanimously.

APPROVAL OF MINUTES OF THE NOVEMBER 5, 2020 BOARD MEETING


MOTION: Director Allen moved for approval of the minutes. Director Harrell seconded and the motion passed unanimously.

PUBLIC INPUT


There was none.

NEW BUSINESS

1. 2021 Budget Public Hearing – Jeff Leniger

There was no public comment. Mr. Leniger reported that the only major change since the last meeting was highlighted in the executive summary that was provided to the board, which was for the addition of a separate line item the board asked for surplus to be earmarked for programming and staff recovery. The Board had no other recommended changes or comments at this time. They did remark they are pleased that the outlook seems more positive than initially anticipated. The next meeting December 10 will be to approve the final budget for 2021.

2. Communications and Programming for Active Older Adults – Hillary Roemersberger

Ms. Roemersberger and Ms. Stout presented to the board information regarding the programs and processes in place since March to engage and support our Active Adult community since the Community Recreation Center has been closed due to COVID. They noted much success in transitioning programming from CRC over to Secrest, especially for personal fitness, line dancing, Senior Fit, and the Warm Water Wellness Pool. They also reported the grateful feedback they have been receiving from users for being open and being so conscientious of their safety. The online SilverSneakers classes are averaging over 2200 visits a month, which is one of the highest engagements in the region. Staff is constantly seeking feedback to guide future programming. The monthly Active Adults newsletter will be produced in hard copy again and will be available at open facilities and we will explore mailing copies to users who would like to receive that information that way. Our volunteers will be resuming making care calls to check in on community members. The e-learning and Camp Apex students will be creating holiday cards to send to customers as well. Staff are constantly exploring and creating new avenues for communicating and marketing to this demographic.

Ms. Dannemiller reported that the Board has been apprised of our financial condition for the remainder of 2020 and the need to bring back our CRC-specific staff.

MOTION: Director Harrell moved to bring Nancy Wellnitz and Laura Schwenker off furlough effective November 23. Director Allen seconded and the motion passed unanimously.

3. Communications Priorities – Clarification and Feedback – Katie Groke

Ms. Groke shared with the Board a synopsis of the communications and marketing efforts, protocols, and procedures currently being undertaken by the District. The Board provided direction they would like to explore paid advertising in the Arvada Press, as well as provided feedback on some website changes they would like to see made. Marketing will continue to provide regular updates to the board at future meetings.

OLD/OTHER BUSINESS

The Board was provided with an updated memo from Human Resources with an update on the Colorado Healthy Families and Workplace Act and Paid Family Leave.

EXECUTIVE DIRECTOR REPORT

Level Red goes into effect tomorrow at 5:00 p.m. and staff has worked very hard to prepare and accommodate for the changes with the least amount of disruption to customers as possible. Next meeting will be on December 10 for the finalization of the 2021 budget. She also provided an update on the Meyers Pool project after a meeting with the architecture firm today as design plans begin. She is working with the Board to provide acknowledgement to staff for the holidays.

BOARD MEMBER REPORTS/INPUT

President Pyne reported she is pleased that the district has been able to continue to provide and expand programs even in the face of capacity restrictions.

Director Harrell had nothing to report.

Director Tomsula is tuning in for the Chamber’s Mayor’s Roundtable tomorrow.

Director Allen had nothing to report but thanked staff for their essential work to support and enrich the community. She appreciated the tenacity and positive attitude of staff these past many months.

Director Garrimone had nothing to report.

ADJOURNMENT

MOTION: Director Allen moved that the meeting be adjourned. Director Tomsula seconded, and the motion passed unanimously.

President Pyne adjourned the meeting at 7:59 p.m.



Respectfully submitted, Rheana Rogers, Recording Secretary

ATTEST: Liz Tomsula, Secretary/Treasurer