February 4, 2021 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT
13150 West 72nd Avenue  Arvada, Colorado 80005  303.424.2739

BOARD OF DIRECTORS
February 4, 2021

CALL TO ORDER

President Pyne called to order the February 4, 2021 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. in the Apex Center Randall Room, 13150 W. 72nd Ave. Arvada, CO 80005 and virtually online via Accession video/audio meeting. Board members in attendance in person were: Vicki Pyne, Ken Harrell, Stephanie Allen, and Liz Tomsula. Board member in attendance virtually was Rich Garrimone. District staff members present in person were: Rheana Rogers – Executive Administrator and Recording Secretary, Hillary Roemersberger – Director of Recreation Services, Brent Anderson – Director of Recreation Services, Gabe Hale – Director of Technology Services, and Mark Baird – Director of District Services. District staff members present virtually were Lauri Dannemiller – Executive Director, Jeff Leniger – Director of Finance, and Whitney Walker – Recreation Manager. Member of the public present was Abby McNeal, APAC.

APPROVAL OF AGENDA

MOTION: Director Tomsula moved for approval of the Agenda. Director Allen seconded and the motion passed unanimously.

APPROVAL OF MINUTES OF THE JANUARY 21, 2021 BOARD MEETING

MOTION: Director Allen moved for approval of the Minutes. Director Harrell seconded and the motion passed unanimously.

PUBLIC INPUT
There was none.

NEW BUSINESS

1. Meyers Pool Discussion

The board reviewed the draft of the IGA between the City of Arvada, Jeffco Public Schools, and Apex regarding Meyers Pool. This is still in draft stages but the board needs to approve the concept so that at the future meeting of the three parties, the IGA can be finalized. The City of Arvada and Jeffco Public Schools will be the capital financers of the project (most likely through bonds) and Apex will serve as the operator of the facility. The board reviewed the draft. It is hoped work can begin by the end of 2021.

MOTION: Director Garrimone moved to approve in concept the proposed IGA. Director Tomsula seconded and the motion passed unanimously.

2. 2020 Budget Update

The board was presented with a fiscal update for year-end 2020. Ms. Dannemiller reported that the district was able to reduce expenses in 2020 more than revenues were reduced, which put the district in a more positive financial position than anticipated. Mr. Leniger reported that the bulk of those savings were realized through personnel costs via furloughs and reduction in force. At the next meeting the board will be presented for their consideration suggestions for changes to budget plans for 2021 given this new financial information. The
board was pleased with this update and recognized the incredibly hard work and sacrifices of staff to make this happen.

3. CARES Grant Update

Mr. Leniger updated the board on grants Apex received from the state via DOLA and the city for COVID-related expenses. Funds have been spent on staff costs under FFCRA, PPE, facility improvements, etc. Staff is working hard to ensure appropriate, creative, and efficient use of these much-needed relief funds.

4. Secrest Park Update

Ms. Roemersberger updated the board on final design plans for the playground installation at Secrest Park. The playground design meets the requirements for our grant funding and will be a national demonstration park and will be a fully inclusionary space and will be the first of its kind in Arvada. Staff are excited about some of the unique features that will be included in the playground. She also reported that the Apex Foundation recently voted to donate $10,000 towards funding the project. The board is excited about the design and for work to begin. Ms. Dannemiller reported that a groundbreaking event is planned for February 20 at 10:00 a.m. Mr. Baird reported that things are looking positive from a budgetary standpoint for the project and shared information about anticipated maintenance costs in the future for the project.

OLD/OTHER BUSINESS
There was none.

EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller reported that the district is waiting for anticipated updated information on changes to the Statewide Dial from CDPHE. It’s anticipated that some district programs may be positively impacted by changes in capacity and allowances for outdoor sports. Once a meeting date for the Meyers Pool IGA discussion is set, she will update the board.

BOARD MEMBER REPORTS/INPUT

President Pyne asked why workout equipment TVs have been inoperational and Ms. Dannemiller reported it’s because the district cancelled all contracts during closures but we can revisit resuming that service. Ms. Pyne also asked staff to do a walk-through of facilities to ensure signage is up-to-date.

Director Harrell had nothing to report.

Director Tomsula had nothing to report.

Director Allen reported that she recently received a great compliment from another district regarding staff member Roxie Augustine and her work with pickleball.

Director Garrimone reported that Tom Polander has been elected President of the Apex Foundation. There are currently 3 open positions on the board, and they have received 4 applications for the positions. The Foundation may consider changing bylaws to increase the number of members who can serve on the board. He again thanked Katie Groke for her work recruiting new talent to serve on the Foundation to continue its work. The annual Memorial Day weekend pickleball tournament is being considered to see if it’s feasible to run. The Father’s Day Car Show and Golf Tournament are still under consideration.

ADJOURNMENT
MOTION: Director Tomsula moved that the meeting be adjourned. Director Allen seconded and the motion passed unanimously.

President Pyne adjourned the meeting at 7:34 p.m.

Respectfully submitted, Rheana Rogers, Recording Secretary

ATTEST: Liz Tomsula, Secretary/Treasurer