March 18, 2021 Board of Directors Meeting Minutes

APEX PARK AND RECREATION DISTRICT

13150 West 72nd Avenue – Arvada, Colorado 80005 – 303.424.2739

BOARD OF DIRECTORS

March 18, 2021

CALL TO ORDER

President Pyne called to order the March 18, 2021 meeting of the Board of Directors of Apex Park and Recreation District, held at 6:30 p.m. in the Apex Center Randall Room, 13150 W. 72nd Ave., Arvada, CO and virtually online via Accession video/audio meeting. Board members in attendance in person were Vicki Pyne, Ken Harrell, Stephanie Allen, and Rich Garrimone. Board member in attendance via Accession call was Liz Tomsula. District staff members present in person were Rheana Rogers – Executive Administrator and Recording Secretary, Mark Baird – Director of District Services, and Tara Torline – Director of Human Resources. District staff members present virtually were Lauri Dannemiller – Executive Director and Alan Abrams – Director of Golf. Members of the public present included multiple members of the local Racquetball and Fitness Center (RFC) community and Abby McNeal – APAC.

APPROVAL OF AGENDA

MOTION: Director Allen moved for approval of the Agenda. Director Garrimone seconded, and the motion passed unanimously.

APPROVAL OF MINUTES OF THE MARCH 4, 2021 BOARD MEETING

MOTION: Director Harrell moved for approval of the Minutes. Director Garrimone seconded, and the motion passed unanimously.

PUBLIC INPUT

Mr. Robert Lewis is an over 40-year patron of the Racquetball and Fitness Center and is a strong supporter of the sport and the facility. He is here tonight to share letters with the board from RFC users expressing their hope that the facility will re-open soon. He also expressed his desire for the facility to re-open, as well as his willingness to engage the community of customers from RFC to help spread the word to re-energize users. Mr. Ed Hawkins addressed the board and is also a long-time fitness user as well as former part-time employee of the RFC. He reported he believes there is a large number of older, SilverSneakers users who miss the resource that is the RFC, preferring the smaller, quiet building to the busier, larger facilities in the district, and hopes for it to re-open soon. He also shared the prestigious reputation of the racquetball facilities in the region. Mr. Bob Leigh addressed the board letting them know that he as well as other users are missing the facility. As a local government employee, he respects the need to balance financial efficiency but asks them to also consider the need to provide service to the community, especially considering the lack of other racquetball facilities in the area. Director Pyne shared with the community members present that the current plan is for the facility to be re-opened in September and that the district is committed to identifying changes that can be made to optimize efficiency of the facility to determine its future viability.

NEW BUSINESS

1. Indian Tree RFP Update – Alan Abrams

Ms. Dannemiller reminded the board that the golf course master plan is one of the six large projects that staff is working on this year after the one-year delay due to COVID. The goal is to identify needs as well as financing options and resources as the board considers the future of Indian Tree Golf Club. Mr. Abrams provided the board with a memo outlining the timeline the team has put together to reach important milestones in this master plan process and the work that has happened to date. Directors Harrell and Garrimone were not present at the earlier meeting where Mr. Abrams presented to the board the needs that have been identified so they will arrange a time to meet together so they can be educated on that information.

2. Meyers Pool Structural Issues – Mark Baird

Mr. Baird provided some history of the concerns with the condition of the roof at Meyers Pool, along with its status after this past week’s major snowstorm. He reported on the procedures in place to continue to monitor the integrity of the roof with the safety of staff and users at the forefront of all considerations. Ms. Dannemiller committed to providing regular updates to the board on the ongoing condition of the roof.

3. Executive Session – Lauri Dannemiller and Tara Torline

MOTION: Director Harrell moved to go into executive session pursuant to §24-6-402(4)(f), C.R.S., to discuss personnel matters, specifically related to FMLA extended leave request. Director Garrimone seconded, and the motion passed unanimously.

The meeting resumed in executive session at 7:04 p.m.

MOTION: Director Garrimone moved to go out of executive session. Director Allen seconded, and the motion passed unanimously.

The open meeting resumed at 7:26 p.m.

MOTION: Director Harrell moved to extend employee leave beyond FMLA by using long-term disability benefits as recommended by Human Resources. Director Allen seconded, and the motion passed unanimously.

OLD/OTHER BUSINESS

There was none.



EXECUTIVE DIRECTOR REPORT

Ms. Dannemiller reported that this morning she attended the Jeffco Public Schools Capital Asset Review Committee meeting where they discussed the Meyers Pool replacement project. The meeting was scheduled to last about 20 minutes, but the committee spent over an hour reviewing the project and asking many questions of her as well as Gordon Reusink from City of Arvada. At the end of the meeting the committee voted 5-0 to send this project back to the school board with their recommendation for them to approve moving forward in partnership with Apex and the City of Arvada. She also shared that in accordance with ARPA, the state is getting $3.9B, with $2.28B going to municipalities and local governments to be used for multiple purposes, including recovery of revenue losses due to COVID closures. How this may impact Special Districts is unclear, but more details about this should be coming soon.


BOARD MEMBER REPORTS/INPUT

President Pyne had nothing to report.

Director Harrell had nothing to report.

Director Allen reported her family is finally resuming attending classes around the district and she is very comfortable with the procedures in place to maximize safety. She asked about the resumption of swim lessons at indoor pools and about opening of outdoor pools. Ms. Dannemiller shared that a proposal for outdoor pools will be shared at the first board meeting in April.

Director Garrimone asked for some background information on the grant for an archery range project that had been proposed back in 2019. Ms. Dannemiller reported that the district is still exploring the potential for this project in the future.

Director Tomsula had nothing to report.


ADJOURNMENT
MOTION: Director Harrell moved that the meeting be adjourned. Director Allen seconded, and the motion passed unanimously.

President Pyne adjourned the meeting at 7:39 p.m.

Respectfully submitted,

Rheana Rogers, Recording Secretary


ATTEST:

Liz Tomsula, Secretary/Treasurer